Program and Facility Supervisor

Program and Facility Supervisor

Salary

$59,894.48 - $73,654.10 Annually

Location

Recreation Office, 1937 Johnson Road, Petersburg, VA 23805, VA

Job Type

Full-Time

Job Number

1113

Department

Parks & Leisure Services

Opening Date

09/08/2026

Closing Date

10/8/2026 11:59 PM Eastern

• Description
• Benefits
• Questions

Description

General Description

Responsible for providing overall program management and coordination of a human services program by developing, coordinating and providing programs, resources and services to meet client needs. Employees plan and develop strategies for improving outcomes and implement human services programs. The Program Coordinator is distinguished from the Program Coordinator Supervisor by the latters responsibility for supervisory activities such as handling personnel issues and evaluating the work of others.

Essential Functions

Provide overall program management and coordination of assigned recreation, community, and human services programs and facilities;

Prepare and review grant proposals and monitor program grants to determine compliance with prescribed policies, procedures, operating standards, program regulations, and contractual requirements;

Develop, coordinate, implement, and evaluate programs, services, and special events to meet community needs;

Organize and direct special projects and community initiatives;

Assess community needs and develop community resources for meeting those needs;

Review and recommend revisions to agency or community programs to meet changing client and community needs;

Coordinate agency and community resources, partnerships, and collaborative programs;

Plan, organize, and oversee the activities of professional, clerical, seasonal, contract, and volunteer personnel;

Work cooperatively with other employees, clients, agencies, community organizations, and the public;

Assess and identify community needs, available resources, and emerging trends;

Coordinate with clients, colleagues, community partners, and outside agencies to improve program and outreach service delivery;

Function effectively as a collaborative team member;

Communicate with supervisors, employees, other departments, local officials, state and federal agencies, granting agencies, contractors, vendors, community organizations, and the public to coordinate work activities, exchange information, resolve issues, and provide guidance;

Maintain a comprehensive, current knowledge of applicable laws, regulations, policies, and guidelines related to assigned program and facility operations;

Present plans and recommendations, policies, procedures, operational improvements, and program budgets for approval;

Conduct routine inspections of facilities and grounds to identify maintenance, safety, security, accessibility, and operational needs;

Coordinate maintenance, repairs, custodial services, landscaping, and capital improvement projects with appropriate departments and contractors;

Ensure facilities are prepared for programs, rentals, tournaments, meetings, and special events, including room setups, equipment, and logistical support;

Monitor facility usage and enforce established policies, procedures, rental agreements, and safety standards;

Coordinate facility rentals, reservations, contracts, permits, and event logistics while providing excellent customer service to internal and external users;

Maintain accurate facility schedules, usage reports, inventories, maintenance records, and operational documentation;

Inspect and monitor recreational equipment, furnishings, and amenities to ensure safe operating conditions and recommend replacement or repair as needed;

Assist with emergency preparedness planning and respond appropriately to facility emergencies, incidents, accidents, and weather-related events;

Monitor facility operating budgets and expenditures and assist with purchasing equipment, supplies, and services in accordance with procurement policies;

Coordinate vendor, contractor, and service provider activities related to facility operations and improvement projects;

Ensure compliance with applicable local, state, and federal regulations, including ADA accessibility requirements, OSHA safety standards, health codes, risk management policies, and building occupancy requirements;

Develop and maintain positive relationships with community organizations, user groups, athletic associations, schools, and external partners utilizing City facilities;

Assist in the planning and coordination of tournaments, community events, public meetings, and special activities hosted at City facilities;

Utilize facility management software and other technology systems to maintain reservations, work orders, reports, inventories, and program records;

Perform other duties as required.

Qualifications

Minimum Education and Experience Requirements:

Bachelors degree in a Human Services field or related area supplemented with work experience in the assigned program areas.

An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the position.

Additional Requirements

The City of Petersburg Values Veterans. We are an official V3 Certified Company.

The City of Petersburg is a proud partner with the US Army Partnership for Your Success PaYS Program

Americans with Disabilities Act Compliance:

The City of Petersburg is an Equal Opportunity Employer. ADA requires the City of Petersburg to provide adequate accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

For a summary of Benefits currently being offered by the City of Petersburg for Full-Time Employees Only, please click the following link: http://www.petersburgva.gov/index.aspx?NID=518

01

10-point compensable veteran. You must have an existing compensable service-connected disability of 10 percent or more. Other 10-point veteran include disabled veteran or a veteran who was awarded the Purple Heart for wound or injuries received in action, veterans widow or widower who has not remarried, wife or husband of a veteran who has a service-connected disability, widowed, divorced or separated mother of an ex-service son or daughter who died in action, or who is totally and permanently disabled. Do any of these apply?

• Yes
• No

02

5-point veterans must have been discharged under honorable conditions and had one of the following: Active duty in the Armed Forces of the United States, in a war, or during the period 4/28/52 - 7/1/55 or active duty for more than 180 consecutive days other than for training, any part of which occurred during the period beginning 2/1/55 and 10/14/76 or active duty during the Gulf War sometime between 8/2/90 - 1/2/92 or active duty in a campaign or expedition for which a campaign badge has been authorized or active duty for which more than 180 consecutive days other than for training, any part of which occurred during the period beginning 9/11/2001 and ending on the date prescribed by the Presidential proclamation or by the law as the last date of operation Iraqi Freedom. Do any of these apply?

• Yes
• No

03

Do you possess a valid Drivers License issued by the Commonwealth of Virginia, or another state with reciprocity?

• Yes
• No

04

Do you have any supervisory experience in the workplace or with civic and/or social groups?

• Yes
• No

05

What is your highest level of education?

• High School diploma or GED
• Some college
• Associate degree
• Bachelor degree
• Graduate degree or higher
• No degree

06

Are you a City of Petersburg employee?

• Yes, I am a City of Petersburg employee.
• No, I am not a City of Petersburg employee.

07

Do you possess a valid Drivers License issued by the Commonwealth of Virginia, or another state with reciprocity?

• Yes
• No

08

Are you a City of Petersburg employee (full-time or part-time/temporary)?

• Yes, I am a City of Petersburg employee.
• No, I am not a City of Petersburg employee

09

Do you have working knowledge of the American with Disabilities Act (ADA) and its applications?

• Yes, I do have the ability to perform the physical requirements of the position.
• No, I am unable to perform the physical requirements of the position.

10

How many years of experience do you have in customer service dealing with the general public?

• No experience
• Less than 1 year of experience
• 1 to 3 years of experience
• 3 to 5 years of experience
• More than 5 years of experience

11

Do you have any supervisory experience in the workplace with civic and/or social groups?

• Yes
• No

12

How many years of supervisory experience do you possess? (This must be detailed in the Work Experience section of the application.)

• 0 to 2 years of experience
• 2 to 4 years of experience
• 4 to 6 years of experience
• More than 6 years of experience

13

Were you referred by US Army PaYS or Virginia Values Veterans V3? If so, please specify which program.

14

Have you previously worked for the City of Petersburg? If so, what department?

Required Question

Employer City of Petersburg

Address 135 No. Union Street

Petersburg, Virginia, 23803

Phone 8047332381

Website http://www.petersburgva.gov