Program and Internship Coordinator

Position Details

Position Information

Posting date 06/29/2026 Closing date Open Until Filled Yes Position Number 1129640 Position Title Program and Internship Coordinator Hiring Range Minimum $59,300 Hiring Range Maximum $74,200 Union Type Not a Union Position SEIU Level Not an SEIU Position FLSA Status Exempt Employment Category Regular Full Time Scheduled Months per Year 12 Scheduled Hours per Week 40 Schedule

This position offers the option of setting up a hybrid work arrangement in which the new hire can work remotely (at a non-Dartmouth location) one day per week; work will be performed onsite for the remainder of the week.

Location of Position

Hanover, NH

Remote Work Eligibility? Hybrid Is this a term position? No If yes, length of term in months. NA Is this a grant funded position? No Position Purpose

To provide programmatic and operational support for the office, with a primary focus on event logistics and execution, financial and procurement operations, support for internship funding efforts and serving as a central point of contact for students and visitors.

Description

The Center for Career Design is a hub for students exploring careers, making connections, and figuring out their next steps. Our team uses life design and a human-centered approach to help students make sense of their options and take action when they're ready. This role provides programmatic and operational support for the office, with a primary focus on event logistics and execution, financial and procurement operations, support for internship funding efforts and serving as a central point of contact for students and visitors.

Required Qualifications - Education and Yrs Exp Bachelors plus 1-2 year(s) of experience or equivalent combination of education and experience Required Qualifications - Skills, Knowledge and Abilities

• Bachelor's degree plus 1-3 years' experience or equivalent combination of education and experience
• Minimum of 1-3 years of experience in event coordination, program administration, or operations support.
• Strong organizational skills with demonstrated ability to manage multiple concurrent projects and deadlines.
• Proficiency in Microsoft Office Suite, particularly Excel, and experience maintaining data tracking systems and records; Experience with Airtable preferred.
• Knowledge of financial and procurement processes, including purchasing, reimbursements, invoicing, and budget tracking.
• Exceptional written and verbal communication skills, including experience corresponding with diverse stakeholders.
• Proven ability to work independently, take initiative, and identify opportunities for process improvement.
• Demonstrated ability to deliver a welcoming, responsive experience in a student- or customer-facing environment.

Preferred Qualifications

• Experience working in a higher education, nonprofit, or mission-driven organizational environment.
• Experience supporting internship, career development, or experiential learning programs.
• Comfort with event technology tools, including AV setup, virtual meeting platforms, and event registration systems.

Department Contact for Recruitment Inquiries Catherine Darragh Department Contact Phone Number 603-646-2791 Department Contact for Cover Letter and Title Catherine Darragh Department Contact's Phone Number 603-646-2791 Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Not an essential function Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Additional Instructions Quick Link https://searchjobs.dartmouth.edu/postings/86352

Key Accountabilities

Description

Program & Event Operations

• Coordinates and supports a portfolio of recurring and one-off programs, with a primary focus on event logistics and execution.
• Manages end-to-end event operations (space reservations, vendors/venues as needed, materials, technology/AV, staffing, day-of run-of-show).
• Ensures a high-quality participant experience through proactive planning, clear communication, and strong attention to detail.
• Maintains event supply readiness (materials, signage, swag), including inventory tracking and replenishment recommendations.
• Identifies opportunities to streamline event workflows and improve templates/checklists

Percentage Of Time 35% Description

Financial & Procurement Operations

• Processes day-to-day financial transactions for the team (purchases, reimbursements, invoices, and contract-related payments as applicable).
• Maintains internal budget tracking tools/spreadsheets to support forecasting, reconciliation, and clear visibility into program spend.
• Applies current Dartmouth finance/procurement policies; coordinates with central finance and procurement partners to ensure compliance and timely processing.

Percentage Of Time 20% Description

General Operations

• Manages the office's central email inbox, triaging inquiries and routing them appropriately.
• Staffs the front desk, providing a welcoming and responsive first point of contact for students and visitors.

Percentage Of Time 15% Description

Internship Funding Program Support

• Assists in the administration of internship funding applications, ensuring materials are accurate, organized, and accessible to students.
• Supports the funding allocation process by tracking applications, submitting payment requests, and maintaining records.
• Coordinates timely communications with applicants and internship hosts
• Supports continuous improvement efforts in data collection, tracking program outcomes, and identifying opportunities to enhance the student experience.

Percentage Of Time 30%

• -- Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all. -- Performs other duties as assigned.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • How many years of direct experience do you have in work closely aligned with the key accountabilities of this role? Please briefly describe your direct experience, including specific positions held and the number of years of direct experience acquired while in these roles.

(Open Ended Question)

• • How many years of indirect experience do you have in related or transferable work that supports this role? Please briefly describe this indirect experience, including specific positions held and the number of years of indirect experience acquired while in these roles.

(Open Ended Question)

• • How many years of formal supervisory experience do you have, including direct responsibility for staff (e.g., hiring, performance management, terminations)? Please briefly describe your people management experience, including the positions held, number of direct reports, and the number of years of people management experience acquired while in these roles.

(Open Ended Question)

• • How did you learn about this employment opportunity?

• Current Dartmouth employee (Please specify full name below)

• Word of mouth

• Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)

• jobs@dartmouth.edu email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition)

• Recruiter (Please specify full name or event below)

• abilityJOBS

• Chronicle of Higher Education

• Glassdoor

• Handshake

• HigherEdJobs

• HigherEdMilitary

• Indeed

• Inside Higher Ed

• LinkedIn's Job Board

• RecruitMilitary

• Dartmouth's Job Board (searchjobs.dartmouth.edu)

• Other (Please specify below)

• If you would like to add more information to your answer, please specify here:

(Open Ended Question)

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter

Optional Documents