Program Assistant, Application Close: Open until filled

GENERAL PURPOSE OF POSITION:

The Program Assistant provides administrative and logistical support for projects, initiatives, and programs to the Cleveland-based Program Ministers. Participate as part of the Administrative Support Network for communal support across the ministries as necessary.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Support the mission and goals of the United Church of Christ across all programs and ministries.
• Assists in drafting, editing and disseminating written communications and in responding to email and other correspondence for the team.
• Conducts research and provides support to program ministers related to projects and programmatic efforts.
• Arranges travel reservations and organizes travel logistics for program ministers.
• Maintains and manages the program ministers’ calendar and coordinates and submits content for the team calendar to inform others of activities and whereabouts.
• Maintains data management and filing for team projects/programs.
• Records notes and action minutes at program team meetings and prepares briefs on key program issues, as assigned.
• Compiles and disseminates program materials and documents.
• Maintains accountability to administrative systems and procedures, including submitting expense reimbursements and credit card reconciliations by the deadlines.
• Participates actively in staff meetings and retreats when requested
• Plans, tracks, and reports on program ministers’ work in support of team coordination and synergy.
• Contributes content for ministry communications and marketing materials, such as the Justice newsletter etc.
• Develops and maintains professional and courteous relationships with UCC national and conference staff, community and religious partners and other constituents; serves as a positive role model by exemplifying values which are consistent with the United Church of Christ.