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Program Assistant II at Ft. Logan

State of Colorado

Denver, CO

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JOB DETAILS
SALARY
$2,264.31–$3,622.62 Per Week
SKILLS
Administrative Procedures, Administrative Skills, Americans with Disabilities Act (ADA), Auditing, Background Investigation, Calendar Management, Comparative Analysis, Data Collection, Data Quality, Department of Health and Human Services, Disability Insurance, Diversity, Documentation, Driver's License, Employee Orientation, Establish Priorities, File Maintenance, Healthcare, Hospital, Human Health, Human Resources, Information/Data Security (InfoSec), Kronos Products, Leadership, Life Insurance, Meeting Minutes, Onboarding, Organizational Skills, People Management, Performance Analysis, Prepare Correspondence, Procedure Implementation, Process Management, Psychiatry and Mental Health, Regulations, Regulatory Requirements, Reporting Skills, Staff Development, Systems Maintenance, Technical Support, Time Management, Time Management Software, Trend Analysis, Work From Home, YouTube
LOCATION
Denver, CO
POSTED
Today
Salary: $2,264.31 - $3,622.62 Biweekly
Location : Denver County, CO
Job Type: Full Time
Job Number: IIC 05583 05/13/2026
Department: Colorado Department of Human Services
Division: OBH - Mental Health Institutes
Opening Date: 05/26/2026
Closing Date: 6/9/2026 11:59 PM Mountain
FLSA: Determined by Position
Type of Announcement: This position is open only to Colorado state residents.
Primary Physical Work Address: 3520 West Oxford Avenue Denver, CO 80236
Department Contact Information: juanita.valle@state.co.us
How To Apply: Please submit an online application for this position at Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

Department Information
This position is open to current Colorado residents only

About Fort Logan:
The Colorado Mental Health Hospital at Fort Logan(CMHHIFL) is one of two state hospitals serving our community. The vision of CMHHIFL is to provide the highest quality mental health services to persons with complex, serious, and persistent mental illness within the resources available. Our mission is to support those individuals in achieving their recovery goals and reaching their full potential. CMHHIFL provides inpatient treatment to adult patients, generally between the ages of 18-59. The hospital currently has 138 adult inpatient beds, over six treatment milieus serving civil and forensic individuals. Medical services, occupational therapy, neuropsychological-rehabilitation services, and trauma-informed care services are available for all patients throughout the hospital.

Through our core values listed below, CMHHIFL staff is committed to:

  • Individual dignity and respect.
  • Person-centered, evidence-based care.
  • Trauma informed recovery.
  • Multidisciplinary collaboration.
  • Diversity and inclusion.
  • Strong family and community partnerships
Description of Job
  • Provides administrative support for the Chief Quality Officer. Develops and implements plans and procedures to ensure that workload, operational requirements, deadlines and expectations are being met by the CMHHIFL Chief Quality Officer.
  • Manages calendars and develops and maintains filing systems to secure and access information efficiently. Coordinates and schedules department meetings, preparing materials and notices prior to meetings. Organizes and prepares agendas consistent with department goals in coordination with the Chief Quality Officer.
  • Documents proceedings and maintains minutes for specific Quality department meetings and committees and disseminates information in a timely manner.
  • Supports completion of actions items. Stores minutes and department documents in appropriate computer folders and files.
  • Oversees and tracks documentation for personnel issues for the Chief Quality Officer.
  • Provides administrative support and prepares and sends correspondence in accordance with Personnel Rules. Manages timekeeping for specific employees under administrative leave or other personnel actions.
  • Maintains all personnel and confidential files, ensuring that training records, performance plans/evaluations, and other needed information is current.
  • Schedules supervisees for mid-year and final PMAP evaluations.
  • Manages timekeeping functions for Quality Department personnel. Utilizes the Kronos timekeeping system, reports hours worked, shift time, leave usage, and other related timekeeping issues including processing appropriate paperwork for leave time in accordance with CDHS requirements and submits administrative leave reports as required.
  • Ensures timekeeping activities are completed in a timely manner and documentation is collected and signed.
  • Independently manages the maintenance of all policies and procedures for the Quality Department.
  • Cross references Quality Policies and Procedures with Hospital Policies and Procedures and assures that updates are integrated and consistent with both.
  • Tracks origination dates and renewal dates and assures that policies and procedures are reviewed and updated per regulatory standards.
  • Develops recommendations for administrative changes to policies and procedure based on identified trends and activities in the department.
  • Independently develops and coordinates processes to track all positions and vacancies in the Quality Department.
  • Monitors and reports on trends and vacancy rates.
  • Maintain files of current position descriptions and posting to promptly post and fill positions.
  • Work closely with Human Resource Department staff to coordinate the posting and filling of all vacancies in a timely manner.
  • Completes final processing of all HR requests. Serves as the Super User for the electronic eclearance system to fill positions.
  • Submits and tracks salary justification letters per CDHS Fiscal Guidelines and CDHE policies.
  • Develops a system for tracking, reviews for accuracy, and coordinates with Personnel on questions/issues.
  • Coordinate and arrange for candidate's Health Screens with Employee Health.
  • Coordinates on-boarding activities with the Human Resource Department.
  • Schedule New Employee Orientation for new employees, ensuring they have their schedule and essential information to start.
  • Creates systems and tracks the completion of requirements to ensure that each employee is ready to assume duties.
  • Coordinates audit processes consistent with the auditing schedules. Collects the data and creates reports.
  • Tracks deadlines and completes processes in a timely manner.
  • Provides back-up for the Staff Development Program Assistant II in the completion of reports.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

PROGRAM ASSISTANT II (H4R2XX)
Education/Licensure/Certification/Experience:

Five (5) years of relevant experience in an occupation related to the work assigned to this position

Education and Experience:

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to five (5) years
Preferred Qualifications:
Conditions of Employment (Insert Conditions of Employment)
  • (Standard/full) background check and reference check required
  • This position requires State of Colorado residency at the time of application (unless otherwise identified in the posting), and residency within the state throughout the duration of employment in this position.
  • Motor Vehicle Check , if the employee will drive a state-owned vehicle, either in an on-going capacity while performing their normal day-to-day job duties OR on occasion for training/meetings/client visits/etc.
  • Must possess a valid, non-restricted Colorado Driver's License or an non-restricted U.S. Driver's License for positions within 30 miles of the CO state border
  • Out-of-State Driver's License holders must obtain a valid, non-restricted Colorado Driver's License within 30 days of employment start date.
  • Other Conditions of Employment specific to Program
  • Former State employees who were disciplinarily terminated or resigned in lieu of termination must:
  1. Disclose that information on the application.
  2. Explain why the prior termination or resignation should not disqualify you from the current position.
  3. Provide your employee number from your prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.
CDHS Selection Process Explanation
Employment history is calculated on a full-time basis (40/hrs per week). Part-time employment is calculated on a prorated basis to determine qualifications. Be sure your application specifically addresses your qualifications, experience, work products, and accomplishments as they relate to the position and minimum requirements.
  • Preferred Qualifications & Competencies:
    • Relevant years of state service experience.
Minimum Qualification Screening Process
A Human Resources Analyst will review the work experience/job duties sections of the online job application to determine whether your experience meets the minimum qualifications for the position. You must complete the official State of Colorado online application. Cover letters and resumes WILL NOT be reviewed during the minimum qualifications screening process. You must specifically document your work experience and qualifications in the application form. Do not use "see resume" or "see attached."
You must meet the minimum qualifications to continue in the selection process. Part-time work experience will be prorated.
Comparative Analysis Process - Structured Application Review
After minimum qualification screening, the comparative analysis process will involve reviewing and rating of all the information you submit. The comparative analysis step may also include your results from standardized testing.
Your Work Experience/Job Duties
Document your work experience/job duties to the extent to which you possess the skills, education, experience, minimum qualifications, and preferred qualifications.

If listed, answer all supplemental questions as your answers to these questions will be evaluated during this phase. Provide at least 4-8 sentences for each supplemental question.

Supplemental Questions
Answer the supplemental questions completely and thoughtfully. We will rate your answers based on the content of your response and your writing skills (spelling, grammar, and clarity of your writing).
Appeal Rights

You may file an appeal with the State Personnel Board or request a review by the State Personnel Director if your application is eliminated. You will find the appeals process, the official appeal form, and how to deliver it on the State Personnel Board website.

  • You or your representative must sign and submit the official appeal form for review.
  • You can find the official appeal form here.
  • You must be deliver the official appeal form to the State Personnel Board:
    • By email (dpa_state.personnelboard@state.co.us), or
    • Postmarked in US Mail to(1525 Sherman Street, 4th Floor, Denver CO 80203, or
    • Hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or
    • Faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action.
Contact the State Personnel Board for assistance:
  • At (303) 866-3300, or
  • Refer to the Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, within the Rules webpage.
Supplemental Information
  • How to apply to the State of Colorado(Youtube Video, Runtime 3:59, Closed Captions Available)
  • The Assessment Process
About Us & Benefits
If your goal is to build a career that makes a difference, join the dedicated people of the Colorado Department of Human Services (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. Each of us is committed to contributing to a safe and accessible CDHS. In addition to a great location and rewarding and meaningful work, we offer:
  • Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans
  • Medical and dental health plans
  • Employer supplemented Health Savings Account
  • Paid life insurance
  • Short- and long-term disability coverage
  • 11 paid holidays per year plus vacation and sick leave
  • State of Colorado Employee BenefitHub Resource Center
  • Employee Wellness program
  • Excellent work-life programs, such as flexible schedules, training and more
  • Remote work arrangements for eligible positions
  • *Some positions may qualify for the Public Service Loan Forgiveness Program.
Our Values
  • We believe in a people-first approach: We prioritize the needs, well-being, and dignity of the individuals, families and communities we serve. We commit to respect, fairness and access in every decision, policy and interaction. We engage client voices and experiences in the development and implementation of the services we provide.
  • Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.
  • We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.
  • Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.
  • We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.
  • Collaboration helps us rise together:We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.
ADA Accommodations
CDHS is committed to a Colorado for ALL qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment.

This includes completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to cdhs_ada@state.co.us.

EEO Statement
The State of Colorado is an equal opportunity employer

We are committed to increasing a "Colorado for ALL" of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of all backgrounds and abilities. The State of Colorado believes that a "Colorado for ALL" drives our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
Additional Support For Your Application
Toll Free Applicant Technical Support

If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application 1) ensure your documents are PDF or Microsoft Word files and 2) close the document before you attempt to upload (attach) it.
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information:

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01

The bottom of this job announcement provides links to additional information on how to apply, the assessment process, toll free applicant technical support, and about how the State of Colorado is an equal opportunity employer. Please acknowledge below that you have read the information provided in these links.
  • This information is available to me and I have read this information.
  • I am unable to access the links with this information on the job posting. (If you select this option, please contact the recruiter, whose information is listed on this announcement, so that they can send this information directly to you.)

02

Your legal name is used in the hiring process for background checks. Did you use your full legal name in your application? If not, please update your information before submitting your application.
  • Yes
  • No

03

If you are a current or former State of Colorado employee, please list your employee number (starts with 997...). Your application may be considered incomplete if you do not provide this information. An incomplete application may not move forward in the Selection process. If you are a former or current state employee, please identify what state agency you work(ed) with and how many years of relevant state service you have related to the position you are applying for. (Ensure this is listed on your application under work experience).
04

Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application.In the space below, please explain why the prior termination or resignation should not disqualify your application from the current position.
05

One of your primary duties will be independently managing and cross-referencing Quality Department policies with Hospital-wide policies to ensure they are integrated and consistent. Can you describe a time when you had to reconcile two conflicting sets of rules or procedures? How did you determine which standards took precedence and ensure the final policy met regulatory requirements?
06

The Quality Department requires precise documentation of committee proceedings and the diligent tracking of action items to ensure deadlines and operational requirements are met. Can you describe your system for capturing complex meeting minutes and how you transform those notes into an organized, prioritized "to-do" list? Specifically, how do you ensure that follow-up tasks assigned to high-level leadership are completed on schedule without losing track of your own daily administrative responsibilities?
07

This position requires you to independently manage multiple trackers, such as position vacancy reports and policy renewal dates, while also generating data-driven reports for the Medical Executive Committee. Could you describe your proficiency with Google Workspace (specifically Sheets, Docs, and Drive)? Specifically, how have you used advanced features like data validation or complex formulas in Sheets to ensure accuracy, and how do you use Drive's permission settings to securely manage sensitive personnel or confidential files?
Required Question

About the Company

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State of Colorado

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