Program Assistant

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Job Title:  

Job Requisition ID:

Number of Openings:

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Compensation Details:

Job Description:

Employment Terms: This is a part time, non-benefited position in the Adult Education Division that reports to the Director of Integrated Training and Education.  The individual in this position may not exceed 19 hours per week. 

Schedule: Afternoons.  Monday – Wednesday 1:00 – 6:00 PM.  Thursday.  1:00 PM – 5:00 PM

Minimum Qualifications (Job Code H1001): High School diploma or equivalency (GED, HiSET).  Computer skills.

Preferred Qualifications: 

• Associate’s degree or above.  
• Two (2) + years in an office support position; front desk reception/administrative assistant capacity and/or educational setting preferred.
• Computer literate with demonstrated proficiency in Microsoft Word and Excel; pleasant, personable, customer service oriented demeanor;
• Typing 50 WPM; ability to prioritize and organize; ability to work in and with a culturally diverse population; self starter who can work with minimal supervision;
• effective oral and written communication skills.

Preferred Skills:  Bi-lingual; Advanced Microsoft office skills (Excel, Word); experience using specialized data management systems; accurate and detailed data entry, report generation and file management; professional, dependable and collaborative. 

Job Description:  Under the supervision of a Director, the Program Assistant (PA) exhibits a pleasant and positive attitude while supporting the students and instructors in their duties.  The PA is required to handle confidential student and program data on a daily basis.

Duties/ Responsibilities

Percentage of Time

• Provides administrative and clerical support to the unit. (Performed by all incumbents) (20%)
• Serves as a liaison between the program/administrative/technical operation and clients; determines the nature of client's business and provides appropriate information and assistance. Refers to appropriate personnel when necessary. (Performed by all incumbents) (10%)
• Conducts comprehensive clerical research using a variety of resources to generate reports and respond to requests. (Performed by all incumbents) (10%)
• Retrieves, screens, opens, and distributes incoming mail. Prepares for delivery and sends outgoing documents and other materials. (Performed by some incumbents) (10%)
• Maintains filing and record-keeping systems. (Performed by all incumbents) (10%)
• Copies and distributes documents and other materials. (Performed by some incumbents) (10%)
• Monitors use and maintains supplies for program/operational unit. (10%)
• Performs a variety of clerical duties for program or operation staff. (10%)
• Contributes to and maintains a high-performance environment characterized by a positive attitude and a strong team orientation. (Performed by all incumbents). (10%)

Physical Demands:           

Frequency

• (N)Never, (O)Occasionally or (C)Constantly
• Requires operation, access, or control of financial resources. (N)
• Requires having a P-Card. (N)
• Driving is a responsibility of this position. (N)
• This position will have direct interaction or care of children under the age of 18 or direct patient care.(N)
• This position will have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications). (C)
• This position is a stationary position, often standing or sitting for prolonged periods with or without reasonable accommodation. (N)
• This position requires moving about to accomplish tasks or moving from one worksite to another with or without reasonable accommodation. (N)
• This position requires the ability to adjust or move objects up to 15 pounds in all directions with or without reasonable accommodation. (N)
• This position requires the ability to repeat motions that may include the wrists, hands and/or fingers with or without reasonable accommodation. (N)
• This position requires the ability to operate machinery and/or power tools with or without reasonable accommodation. (N)
• Operating motor vehicles or heavy equipment with or without reasonable accommodation. (N)
• Noisy environments. (N)
• Medium work that includes moving objects up to 50 pounds with or without reasonable accommodation.  (N)
• Light work that includes moving objects up to 20 pounds with or without reasonable accommodation. (N)
• Heavy work that includes moving objects up to 100 pounds or more with or without reasonable accommodation. (N)
• Work in outdoor elements such as precipitation and wind. (N)
• Assessing the accuracy, neatness and thoroughness of the work assigned. (C)

Applications are reviewed on a rolling basis, and Human Resources may begin scheduling interviews as applications are received. This position will remain open until a successful candidate has been selected and hired. Applicants are encouraged to apply as early as possible, as the interview process may begin before all applications are reviewed. Only candidates selected for further consideration will be contacted for an interview. Submission of an application does not guarantee an interview.

As set forth in its student catalog, Gwinnett Technical College complies with the Technical College System of Georgia (TCSG). The TCSG State Board prohibits discrimination on the basis of an individual’s age, color, disability, genetic information, national origin, race, religion, sex, or veteran status (“protected status”). No individual shall be excluded from participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any TCSG program or activity because of the individual’s protected status; nor shall any individual be given preferential treatment because of the individual’s protected status, except the preferential treatment may be given on the basis of veteran status when appropriate under federal or state law. The following person has been designated to manage inquiries regarding the non-discrimination policies: Lisa Richardson, Title IX, and Section 504 Coordinator, 5150 Sugarloaf Parkway, Building 100/A, Room 515, Lawrenceville, GA 30043, 678-226-6691,

LRichardson@GwinnettTech.edu

Minimum Qualifications:

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.
Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.