Program Assistant

Rutgers University

New Brunswick, NJ

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JOB DETAILS

SKILLS

Administrative Skills, Adobe Product Family, Behavioral Health, Benchmarking, Biomedical Research, Biomedicine, Biotech and Pharmaceutical, Cancer, Clinical Data Management, Clinical Facilities, Clinical Information, Clinical Information Systems, Clinical Medicine, Clinical Nursing, Clinical Trial, Communication Skills, Customer Support/Service, Database Administration, Dentistry, Detail Oriented, Disciplinary Action, Environmental Health, Executive Assistant Skills , Health Science, Higher Education, Hospital, Human Health, Life Insurance, Literacy, Logistics, Medicine, Microsoft Office, Neuroscience, Nursing, Occupational Health, Office Equipment, Office Management, Onboarding, Organizational Skills, Patient Care, Pharmacy, Policy Development, Prescription Drugs, Presentation/Verbal Skills, Prism, Procedure Development, Project Tracking, Public Health, Research Nursing, Research Skills, Scholarship, Simulation, Time Management, Training/Teaching, Vaccination, Writing Skills

LOCATION

New Brunswick, NJ

POSTED

Today

Position Details

Position Information

Recruitment/Posting Title
Program Assistant

Job Category
Staff & Executive - Administrative & Support

Department
Division of Simulation & Clini

Overview

The School of Nursing is one of eight schools of Rutgers Biomedical and Health Sciences. As part of the Rutgers Biomedical and Health Sciences division, the School of Nursing (Newark, New Brunswick, and Blackwood) offers unique opportunities in education, research, and practice at a leading national research university which is the state's preeminent, comprehensive public institution of higher education.

Innovative academic offerings include bachelor's, master's, post-master's, DNP and PhD programs that are preparing nurse leaders of today and tomorrow at campus locations in Newark, New Brunswick, and Blackwood, NJ.

Rutgers School of Nursing provides unparalleled opportunities in teaching, scholarship, clinical practice and multidisciplinary collaboration. Innovative academic offerings include bachelors, masters, post-master and doctoral degree programs that are preparing nurse leaders of today and tomorrow.

New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university-wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers School of Nursing located in New Brunswick, NJ is seeking a Program Assistant for its Division of Simulation and Clinical Learning. The Program Assistant provides general support by maintaining databases of all required clinical placement logistics. Assists with the administrative and office management activities associated with clinical placements, student clinical requirements, and clinical/student tracking databases. The incumbent typically works at a high degree of independence and uses initiative to carry out regular assignments in accordance with established policies and procedures.

Duties include:

Provides for the daily management of the clinical databases
- Assists with all new student and faculty entries in the appropriate databases.
- Assists in onboarding all new nursing students into clinical software.
- Collaborate with administrators and faculty in scheduling orientation sessions for clinical system training.
- Maintains and updates existing student accounts with clinical placements information.
- Updates and maintains accurate clinical placement, clinical site contact information, and clinical faculty information in the appropriate databases..
Collaborates with clinical operations team in updating semester schedules accurately and timely.
- Assists with dissemination and tracking status of clinical placement requests
- Maintains the most up-to-date scheduling information
Assists with adjunct faculty hiring process.
- Enters part-time faculty appointments into payroll in collaboration with clinical operations team
- Maintains adjunct faculty database and their respective employment requirements

FLSA
Exempt

Grade
18S

Salary Details

Minimum Salary
51988.000

Mid Range Salary
61929.000

Maximum Salary
72984.000

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

Medical, prescription drug, and dental coverage
Paid vacation, holidays, and various leave programs
Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
Employee and dependent educational benefits (when applicable)
Life insurance coverage
Employee discount programs

Position Status
Full Time

Working Hours
37.50

Standard Hours
37.50

Daily Work Shift
Day

Work Arrangement

Union Description
HPAE 5094

Payroll Designation
PeopleSoft

Seniority Unit

Terms of Appointment
Staff - 12 month

Position Pension Eligibility
ABP

Qualifications

Minimum Education and Experience

Certifications/Licenses

Required Knowledge, Skills, and Abilities

Bachelor's Degree in a related field
A minimum of one (1) year of professional-level experience required.
Equivalent experience, education, and/or training may be substituted for the degree requirement.
Advanced knowledge of office and administrative practices and principles, knowledge of standard office equipment/programs and excellent written, verbal, and communication skills with a diverse population.
Must have strong organizational skills and the ability to pay careful attention to details and work in a fast-paced, team environment.
The ability to exercise discretion and ensure a high-level of confidentiality and the ability to establish and maintain effective and harmonious work relationships with faculty, staff, students, and the general public are essential.
Must have professional experience in an administrative and/or support services function and literacy in the Microsoft Office Suite.

Preferred Qualifications

Exxat Prism, Banner, Marketplace, Cornerstone, Adobe, and other customized software experience

Equipment Utilized

Physical Demands and Work Environment

Special Conditions

Posting Details

Posting Number
26ST0653

Posting Open Date

Special Instructions to Applicants

Regional Campus
Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus
Piscataway (RBHS)

City
New Brunswick

State
NJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address:

About the Company

Rutgers University

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