Program Assistant

Are you passionate about supporting low-income and underserved communities?

Are you an entry-level administrative professional?

We are currently in search of a Program Assistant for a Youth Services Organization. The position is on-site in Manhattan, NY. This is a Part-time, temporary position with potential for the role to become permanent,

ORGANIZATION TYPE: Youth Services Organization

LOCATION: Lower Manhattan

POSITION TITLE: Program Assistant

SCHEDULE: 20 hours/week, Mon - Fri In-person (can potentially extend to full time) (between the hours of 11am - 7pm)

DURATION: Temporary (potential for permanent)

HOURLY RATE: $20.00 - $25.00

Is This Your Dream Job? A mission-driven youth services organization is seeking a Program Administrative Assistant to support a rehabilitation program serving youth. This role is a great opportunity for someone who enjoys working directly with people and wants to make a positive impact on youth navigating challenging circumstances. You’ll help keep the office organized, support day-to-day program operations, and create a welcoming and professional environment for participants. The ideal candidate is patient, approachable, tech-savvy, and comfortable working with individuals from diverse backgrounds, including those who may have experience with the legal system.

Our Ideal Candidate:

• Previous administrative, office, nonprofit, school, or youth-serving experience preferred
• Strong customer service and interpersonal skills with experience working directly with people
• Comfortable working with youth, including individuals involved in the youth justice or legal system
• Tech-savvy and comfortable learning new technology and organizational systems
• Proficient with Microsoft Office and/or Google Workspace
• Comfortable using Zoom and setting up virtual meetings
• Comfortable using a company credit card and submitting expense reports
• Experience working with disadvantaged or underserved populations is a plus
• Experience with Salesforce, QuickBooks, Concur, ADP, or similar systems is a plus

How You Will Spend Your Day:

• Greet and assist youth, staff, visitors, and guests while providing a welcoming first point of contact
• Help maintain a safe, organized, and professional environment for program participants and staff
• Monitor common areas and help ensure youth understand and follow organizational guidelines
• Answer and direct incoming calls and respond to routine questions
• Open and close the office and complete daily operational tasks
• Support program staff with participant records, forms, documentation, and other administrative needs
• Facilitate the weekly payroll process for participant stipends by collecting, reviewing, and submitting required information
• Manage office and classroom spaces, including scheduling, setup, organization, and breakdown
• Monitor office supplies, maintain inventory, and place orders as needed
• Schedule meetings, set up Zoom calls, prepare materials, and coordinate meeting logistics
• Maintain electronic and physical files, records, and databases
• Assist with data entry and ensure information is accurate and up to date
• Submit expense reports and assist with routine administrative and financial tasks
• Coordinate with vendors, building management, and service providers
• Support staff meetings, events, and special projects

We’d love to hear from you.

If this sounds like the job for you, we would love to help make that happen. Please apply using the link below.

For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at www.careersinnonprofits.com.

Careers In Nonprofits is an equal opportunity employer. Empowered by the #ILoveMyJob mission, we celebrate diversity and are committed to creating an inclusive work environment within the nonprofit sector.

Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.