Position Summary:The Physician Assistant Program is seeking a detail-oriented, personable Part-Time Program Assistant to support the daily operations of the PA program. This role provides essential administrative, clerical, and student-facing support to the Program Director, faculty, and staff, helping ensure the program runs smoothly and remains compliant with accreditation and academic standards. This is an excellent opportunity for someone who enjoys higher education, healthcare, or academic environments and wants to contribute to the training of future physician assistants.Essential Job Duties and Responsibilities:Administrative & Office SupportProvide day-to-day administrative support to the Program Director, faculty, and clinical coordinatorsAnswer and route phone calls, emails, and in-person inquiries from students, applicants, faculty, and visitorsDraft, format, and proofread correspondence, memos, syllabi materials, and reportsMaintain organized physical and electronic filing systems, including confidential student and accreditation recordsOrder and maintain office and classroom suppliesScheduling & CoordinationManage calendars and schedule meetings, interviews, and faculty appointmentsCoordinate logistics for program events such as orientation, white coat ceremonies, admissions interviews, advisory board meetings, and faculty meetingsAssist with room reservations, catering, and AV setup for meetings and eventsHelp coordinate faculty and preceptor scheduling for lectures, labs, and clinical rotationsStudent & Program SupportServe as a friendly first point of contact for prospective and current PA studentsAssist with tracking student compliance documents (immunizations, background checks, certifications) as required for clinical placementsSupport admissions activities, including processing applications, scheduling interviews, and communicating with applicantsHelp maintain program databases and student records in compliance with FERPA and accreditation (ARC-PA) standardsData & DocumentationAssist with preparing materials for accreditation reports, self-studies, and site visitsEnter and maintain data in student information systems, learning management systems, and databasesTrack program budgets, process invoices, and reconcile expenses as neededPrepare meeting agendas and minutes for faculty and committee meetingsQualifications:High school diploma or GED required; Associate's degree preferred1–2+ years of administrative, clerical, or office support experience (healthcare, academic, or higher education setting preferred)Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort learning new software systemsStrong written and verbal communication skillsExcellent organizational skills and attention to detailAbility to handle confidential and sensitive information (student records, medical/compliance documents) with discretionStrong customer service orientation and professionalism when interacting with students, faculty, and visitorsAbility to multitask and prioritize in a deadline-driven environmentPreferred Qualifications:Experience working in a medical, health sciences, or graduate education programFamiliarity with FERPA and/or ARC-PA accreditation standardsExperience with learning management systems (Canvas, Blackboard) and/or CRM/admissions software (e.g., CASPA)Additional Information:This job description is not intended to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with the position. It is, instead, a description of the essential elements of the position.This position is based in an office setting within the PA Program suite. Occasional support may be needed for evening events (e.g., orientation, information sessions), with advance notice provided.
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