Program Assistant (Workforce Grants)

Program Assistant (Workforce Grants)

Salary: $3,393.00 - $4,410.00 Monthly

Location: Mount Vernon, WA

Job Type: Classified - Permanent, Scheduled

Job Number: C26-002

Department: Student Services

Opening Date: 03/03/2026

Description:

The Opportunity: Skagit Valley College (SVC) is accepting applications for a Bilingual Program Assistant with the WorkFirst and Early Achievers Grant programs. This position will be housed in the Workforce Grants office and will communicate with students during their enrollment process into the WorkFirst and EAG programs, as well as during their time utilizing funding.

Some students may be receiving benefits from DSHS, experiencing homelessness, considered low-income, or need additional assistance; it is important for the person in this position to have a student-centered philosophy - students are the top priority. This position is a 12-month classified position, working 100% full-time, which is 40 hours per week. The incumbent will work in-person Monday through Friday. This position is grant-funded and contingent on continued grant funding. This position reports to the Workforce Grants Manager and will assist with administrative activities associated with WorkFirst and Early Achievers. The position will work closely with Workforce Grants staff, as well as other Student Services staff.

The Location:

Skagit Valley College is on the traditional and unceded territories of the Coast Salish People's, especially on Swinomish Indian Tribal Community, Upper Skagit Indian Tribe, Samish Indian Nation, Nooksack Indian Tribe, and Sauk-Suiattle Indian Tribe. Located in a geographically diverse region between the dynamic metropolitan hubs of Seattle and Vancouver, BC, SVC is never far from world-class outdoor recreation, urban arts scenes, and local cultural events. SVC serves our local communities with a campus in Mount Vernon, Oak Harbor on Whidbey Island, and centers in Friday Harbor, a Marine Technology Center in Anacortes, and a Brewing Academy in Burlington.

Mission and Vision:

Skagit Valley College cultivates student learning and achievement; contributes to the educational, personal, and economic success of students; and promotes equitable and thriving communities.

The primary focus of Skagit Valley College is student-centered teaching and learning. We are committed to:

• Equitable student outcomes in access, achievement, and community;
• Our Guiding Principles;
• Decisions based on strategy and evidence;
• The development of our employees;
• A diverse and inclusive college community where everyone belongs.

Guiding Principles:

• Respect
• Integrity
• Open and Honest Communication
• Collaboration
• Compassion

About SVC:

Established in 1926, Skagit Valley College is a comprehensive community college within the Washington State Board for Community and Technical Colleges (SBCTC) providing associates and bachelor's degrees, as well as certificates, in high-quality academic transfer pathways, workforce training, basic education for adults, and lifelong learning opportunities. Our equity goals align with SBCTC's Vision statement; "Leading with racial equity, our colleges maximize student potential and transform lives within a culture of belonging that advances racial, social, and economic justice in service to our diverse communities."

SVCs commitment to equity and social justice drives our collective work to increase access to higher education, inspire student learning and achievement, and strengthen our diverse community. We embrace equity through our core themes of access, achievement, and community by pursuing the continuous examination and revision of norms, policies, and practices to foster the success of all. SVC aspires to reflect the diverse racial, ethnic, and linguistic demographics in the district, particularly a growing Latinx population. As an emerging Hispanic Serving Institution (HSI) SVC seeks equity-minded leadership, faculty, and staff that are committed to inclusive practices and diverse environments where students from all backgrounds can thrive via multidisciplinary collaboration and the implementation of an array of services.

Benefits:

Skagit Valley College offers:

• An unrelenting focus on our mission to improve the lives of our students and to strengthen our diverse community.
• Support for innovative teaching, learning, and scholarship.
• Exciting opportunities for personal and career growth.
• Diverse cultural and environmental benefits of rural, suburban, and urban lifestyles.
• Friendly, supportive, and diverse work environments.
• Excellent benefits include competitive leave packages and an array of health, dental, vision, and retirement plans to meet your current and future needs.

Duties and Responsibilities:

Workfirst Compliance and Bilingual Support:

• Assist with the completion, tracking, and documenting of all attendance for WorkFirst students for compliance with SBCTC. This includes Vocational Education students, ELA students, and Basic Education students;
• Create and fill out a weekly spreadsheet to track attendance that has been turned in, any excused/unexcused absences, and assist in documenting these instances in eJAS;
• Communicate with current and future WorkFirst students regarding attendance and reminders when they are due;
• Hold workshops to assist students with the completion of their attendance hours when necessary;
• Assist in the creation of the quarterly attendance forms within FormStack for each student;
• Assist WorkFirst students with general WorkFirst questions;
• Check the Workfirst email and respond to student questions or forward to the Grant Specialist as appropriate;
• Assist WorkFirst students at the front desk with completion of necessary documents: Service Requests, Applications, etc.;
• Assist with contacting Spanish-speaking students by phone and email, and assist in student meetings with the Workfirst Grant Specialist;
• Assist with contacting referred students to begin the intake process;
• Other duties as assigned associated with WorkFirst.

Early Achievers Compliance and Bilingual Support:

• Collaborate with the Early Achievers Grant Specialist to support Spanish-speaking EAG students with intake, enrollment, and course offerings, and graduation applications;
• Support Early Achievers students through the initial enrollment process as well as ongoing support throughout their program, by phone, Zoom, email, and in-person;
• Assist in connecting with local EAG provider sites and assist with outreach efforts;
• Assist in providing information sessions when needed and requested;
• Other duties as assigned related to Early Achievers.

Knowledge, Skills, and Abilities:

• Knowledge and/or understanding of:
• Office procedures and practices;
• The mission, values, and core themes of Skagit Valley College;
• Flexibility and ability to accommodate multiple stakeholders with various interests and needs.
• Skills in:
• Proficiency with Microsoft Office and database programs;
• Demonstrated problem-solving and analytical abilities;
• Written, verbal, presentation, and interpersonal communication skills;
• Excellent customer service, communication, and teamwork skills;
• Computer and technological skills, including software programs, spreadsheets, databases, and word processing.
• Ability to:
• Accept responsibility for the quality and timeliness of work;
• Work with a tight-knit team;
• Use Microsoft Office, the internet, and search engines;
• Respect and maintain confidentiality;
• Use judgment and critical thinking to resolve problems or issues using principles of collaboration and continuous improvement;
• Make timely decisions without sacrificing quality even under ambiguous circumstances;
• Actively contribute to a work environment that embraces diversity and uses diverse perspectives;
• Address problems and issues in an open, constructive, professional manner;
• Understand and follow applicable laws, regulations, and standards to establish and maintain a safe work environment;
• Effectively organize multiple assignments;
• Effectively communicate information and ideas orally and in writing;
• Promote the welfare and best interests of the students at all times;
• Perform assigned duties consistent with applicable laws, regulations, and goals of the institution, community, and technical college system;
• Maintain confidentiality and compliance with FERPA & grant regulations.

Qualifications:

Minimum Qualifications:

• High School Diploma or equivalent education and experience;
• Experience working with multicultural and low-income students/clients;
• Experience using Microsoft platforms to track information;
• Experience assisting with projects and tracking mechanisms;
• Bilingual in English and Spanish.

Preferred Qualifications:

• Associate's Degree in Psychology, Human Services, Social Services, Education, or related field;
• Prior experience working in a community college environment, particularly in Student Services;
• Experience with ctcLink and TargetX systems, or similar CRM platform experience.

Salary, Benefits, Conditions of Employment, Application Procedure:

Salary and Benefits:

• Salary is based on Range 39, Step A, $3,393 per month with periodic increments to $4,410 per month.
• This position is eligible for the Multilingual premium pay of five (5%) percent.
• The multilingual pay is incorporated in the posted salary range.
• Starting salary may be dependent on education, qualifications, and experience.
• Salary and benefits are subject to change in accordance with legislative mandates and collective bargaining agreements.
• This position is eligible for overtime pay in accordance with the Fair Labor Standards Act and is dependent upon continued grant funding.
• This is a union-represented position subject to a collective bargaining agreement.
• Retirement, medical, and insurance benefits are provided in accordance with state regulations.
• Additional information on benefits can be found at https://fortress.wa.gov/hca/pebbhealthplan/compare.aspx.

Application Deadline:

• Priority screening will begin after March 22, 2026.
• Applications received on or before this date will receive first consideration.
• Applications received after the screening date may be considered until the position is filled.
• Please be aware that the College hiring authorities reserve the right to hire one or more candidates and may exercise the option to make a hiring decision prior to the conclusion of the recruitment process.
• Only candidates selected to interview will be contacted.

Application Procedure:

• To be considered for this position, applicants must:
• Meet the minimum qualifications and;
• Submit a complete application to the online recruitment system