Program Associate (English)

Department

Department of English | College of Arts & Sciences

Responsibilities

The Program Associate is responsible for providing travel, purchasing, and budgetary support for the Department of English. Assists with maintaining the accuracy of the department's financial records, initiating purchasing and travel reimbursements, monitoring expenditures, and monthly reconciliation of the department's funds to include E&G, Carryforward, Contracts & Grants, SRAD, Tech Fee, FSU Foundation, FSU Research foundation, etc. budgets.

In this role you will be responsible for:

• Serving as travel representative for the Department of English faculty and guest travelers and backup for graduate students. This includes submission of travel requests and expense reimbursement as well as maintaining accurate tracking logs.
• Serving as departmental purchasing representative creating requisitions, purchase orders, and ePRF's in OMNI and SpearMart. This includes onboarding new vendors into PaymentWorks and processing honorariums for department speakers. Responsible for the maintenance of accurate tracking logs for all expenditures.
• Assisting Business Manager with monthly budget reconciliation for department funds to include E&G, Carryforward, Contracts & Grants, SRAD, Tech Fee, FSU Foundation, FSU Research foundation.
• Submission and monitoring of department scholarships into the FS4u system each semester.
• Ensuring accuracy and completion of all fiscal processes and tracking the department's financial transactions.
• Maintaining records, monitoring and verifying activity, ensuring compliance, and reporting on all department fund sources.

Qualifications

Bachelor's degree; or a high school diploma or equivalent and four years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)

Preferred Qualifications

The English Department is seeking an individual who communicates effectively, is detailed-oriented, enjoys problem-solving, and can organize tasks and meet deadlines. The individual should also adapt easily to change and the needs of multiple stakeholders. The successful candidate will possess excellent verbal and written communication skills.

Preferred Qualifications and Experience include:

• Possesses strong organizational, problem-solving, and time-management capabilities, with a demonstrated ability to prioritize tasks and adhere to stringent deadlines.
• Experience researching and assessing data for accuracy in addition to identifying and taking corrective actions, if needed.
• Experience interpreting and applying policies, procedures, laws, rules & regulations.
• Proficient in Microsoft Outlook, Word, Excel, and Teams; open to learning new software.
• Familiarity of Generally Accepted Accounting Principles (GAAP).

Other Information

A work sample will be conducted for applicants selected for interview.

University Information

One of the nations elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about Florida State University and our campuses.

Anticipated Salary Range

Anticipated starting salary for the position is in the mid-to-high $30,000s.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our FSU Total Compensation Calculator to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply through the FSU Careers site (jobs.fsu.edu). If you are a current FSU employee, apply through myFSU Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for Veterans' Preference eligibility requirements and Veterans' Preference required documentation (PDF), or call FSU Human Resources at (850) 644-6034.

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.