Program Coordinator

The College of Pharmacy (https://hsc.unm.edu/pharmacy/) is seeking a resourceful, dynamic, and experienced individual to join its team. Since 1945, the College of Pharmacy has been educating students as the only College of Pharmacy in the state of New Mexico. The College is a supportive environment that leads to lifelong connections and success through a 7:1 student-to-faculty ratio, cutting-edge curriculum, and personalized mentorship. We are 5th in the U.S. in NIH funding, empowering groundbreaking research in environmental toxicology (human exposure to heavy metals and microplastics) and Substance Use Disorder, producing innovators who drive change in healthcare research. The College of Pharmacy has graduated over 3,400 students and 81% of New Mexico's pharmacist workforce are UNM College of Pharmacy alumni.

Nestled in the heart of UNM's Health Sciences Campus, it is active in advancing pharmacy practice and clinical care at the state and national level. In joining the College of Pharmacy, you will be helping to achieve its mission to develop pharmacists, educators and scientists in an inclusive environment whose leadership, dedication and innovation improves the health of our communities. Your impact can be felt for generations in improving health outcomes for New Mexico's diverse population.

The Program Coordinator provides administrative and operational support to the Program Manager and Principal Investigator within a research and business focused group. This is a highly collaborative team at the UNM Health Sciences Center. The Program Coordinator will support the execution of team and program activities related to operations, compliance, and training initiatives, including coordination of systematic processes, grant-supported program activities, and stakeholder engagement.

The role ensures that administrative workflows, documentation, and communication are efficiently managed and compliant with university, federal, and regulatory requirements. This position is critical to maintaining organized team and program operations, supporting faculty, staff, and students, and enabling team and program leadership to focus on strategic and scientific priorities.

Duties and Responsibilities

• Provide administrative support to the Program Manager and Principal Investigator, including complex calendar management and prioritization of competing deadlines
• Prepare agendas, briefing materials, and meeting minutes for leadership, advisory committees, and research teams
• Draft and edit correspondence, reports, and program and grant-related documentation
• Coordinate travel, scheduling, and reimbursements for investigators, leadership, faculty, staff, students, and guest speakers
• Maintain organized electronic filing systems for program, compliance, and grant documentation
• Coordinate logistics for meetings, trainings, events, and program activities, including scheduling, space, materials, and communications
• Ensure timely communication and information flow among faculty, staff, students, and stakeholders
• Track program timelines, deliverables, and deadlines to support successful execution of objectives
• Assist with onboarding and coordination of program participants that including faculty, staff, post-doctoral fellows, and students
• Maintain calendars, contact lists, and distribution lists, and distribute routine communications
• Provide administrative support for IRB and IACUC processes, including tracking submissions, renewals, and compliance deadlines
• Assist with preparation and maintenance of regulatory and compliance documentation and records
• Process purchasing, reimbursements, and invoices in alignment with institutional and grant policies
• Track expenditures, maintain financial records, and assist with reconciliation and financial reporting
• Support communication, outreach, and event coordination efforts, including stakeholder engagement and preparation of outreach and training materials

Required Competencies

• Strong organizational and time management skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills, including professional correspondence and document preparation
• High level of attention to detail and accuracy, particularly in compliance and financial documentation
• Ability to maintain confidentiality and handle sensitive information with discretion
• Proficiency in office software (e.g., Microsoft Office or Google Workspace) and ability to learn institutional systems
• Strong interpersonal skills and ability to work effectively with diverse stakeholders (faculty, staff, students, and external partners)
• Ability to work independently while also collaborating within a team environment
• Problem-solving skills and ability to anticipate program needs