Program Coordinator – Arlington, VA
Background:
Kent, Campa and Kate Incorporated (KCK) is a federal contracting company that provides professional services to Government Agencies. We are currently seeking candidates for a Program Coordinator position in Arlington, VA at the National Foreign Affairs Training Center (NFATC), formerly the Foreign Service Institute (FSI).
Position Description:
Program Coordinators handle a variety of administrative and substantive duties to include office management, course support, program coordination, research, and content and materials creation for the Diplomatic Tradecraft & Emerging Technologies directorate, Area Studies division (DTET/AS). Each individual works as a member of a team in accomplishing program specific and office-wide priorities. Program Coordinators are expected to demonstrate excellent judgement and initiative while independently managing routine business and determining the best solutions to non-routine issues.
Requirements:
- Education Requirement: At least one (1) year of graduate level education in Foreign Affairs; International Relations; History; Anthropology; Sociology; and related social science disciplines.
- OR a BA and at least two (2) years of graduate-equivalent level research experience either in an academic or policy context in the fields mentioned above
- Proficient with research software (e.g., ProQuest) and reference materials.
- Proficiency in Excel, PowerPoint, Word, Zoom, and Outlook.
- (Preferred) Experience in creating and analyzing Qualtrics surveys.
Working Duties (including but not limited to):
Substantive Content Creation
- Research and ensure course topics remain current; design and produce educational materials (microlearnings, articles, videos).
- Develop case studies for class discussions and projects.
- Prepare professional materials such as slides, literature reviews, briefing papers, and analysis reports.
- Contribute to course design, development, and evaluation.
- Facilitate classroom activities and run course sections when needed.
- Attend local events to enhance program knowledge.
Administrative Support
- Manage office duties: scheduling, facilitating meetings, drafting correspondence, and monitoring supplies.
- Prepare and manage invitation letters and tracking systems for guest speakers.
- Arrange and document meetings; identify and propose process improvements.
Course Delivery
- Prepare and manage course materials, classroom setup, and logistical arrangements.
- Reserve and manage room assignments; track enrollment data and prepare reports.
- Schedule and manage speakers, ensuring all are properly escorted and supported.
- Provide in-class and virtual support, including managing Zoom for Government accounts
Program Support
- Prepare, disseminate, and collect surveys and evaluations; maintain program websites.
- Collect and analyze data related to program evaluations and needs assessments.
- Notify external offices of policy changes; prepare written guidance and reports
Special Projects
- Mentor and train interns; maintain the PA Handbook.
- Assist in planning and logistics for special events (e.g., speaker series, workshops).
- Conduct annual course reviews for compliance and assist with course catalog review.
- Draft and format briefing books, special reports, and official notices.
- Support the Area Studies On-Demand program, including managing workshops and rapid research.
Application Notes:
- Please provide a resume to include the duties and responsibilities performed for each previously held position.
- Please provide three (3) professional references on your resume.
- Candidates must possess U.S. Citizenship.
Kent, Campa and Kate Incorporated (KCK) is an equal opportunity employer. KCK does not discriminate against employees and applicants on the basis of race, color, religion, sex, ancestry, national origin, gender, sexual orientation, marital status, age, disability, gender identity, results of genetic testing, veteran status, or any other status protected by federal, state, and local law.
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