Job Responsibilities
Portfolio Organization, Analysis, and Management
Assist in organizing strategic initiatives such as the Biomaterials Network.
Support program evaluation and analysis.
Track award milestones and subprojects.
Meeting Support
Provide Executive Secretary assistance for agency working groups related to bioeconomy, nanotechnology, and microelectronics.
Assist with executive meetings concerning Extramural scientific programs.
Offer administrative and technical support in planning, coordinating, and executing data calls.
Prepare meeting materials, including agendas, minutes, and action items; maintain a document repository.
Content Development and Scientific Communication
Provide support to Program staff in communicating programs, partnerships, and policies to stakeholders.
Draft slide decks for presentations at conferences and meetings.
Develop content for Council meetings and generate reports highlighting accomplishments.
Scientific Program Research and Evaluation
Research and evaluate scientific programs.
Request and provide information on scientific and programmatic issues.
Interpret and summarize background materials from scientific sources.
Project and Task Management
Assist with the development, initiation, and execution of new project initiatives.
Track action items, provide deadline reminders, and maintain relevant spreadsheets.
Develop milestones, budgets, and funding plans for projects.
Data Management and Reporting
Design, develop, and maintain databases, listservs, spreadsheets, and electronic resources.
Collect, interpret, analyze, and condense material; prepare reports of data analysis.
Create graphs, tables, slides, and presentations for scientific and programmatic purposes.
Prepare technical reports, progress reports, and status updates.
Meeting and Event Logistics
Plan and coordinate scientific meetings, conferences, symposia, workshops, and special projects.
Handle logistics, communications with participants, and registration for meetings.
Represent the Program at local and national meetings, delivering presentations and collecting valuable information.
Communication and Coordination
Maintain proactive communication with key personnel and external stakeholders.
Design and coordinate systems for efficient information flow between stakeholders and staff.
Update and maintain internal websites and SharePoint sites related to scientific program.
Program Improvement and Efficiency
Analyze business and operating procedures; propose and implement more efficient methods.
Conduct project close-out reviews and identify areas for improvement.
Develop new formats and databases for reporting program management and budgetary data.
Administrative Support
Provide day-to-day support to program staff and leadership, including setting priorities and managing tasks.
Organize, analyze, and write project reports and scientific papers based on results and findings.
Required Qualifications
Master's degree in a scientific discipline, such as bioengineering, biomedical/chemical/materials/electrical engineering, biology, chemistry, or physics; two (2) years of specialized experience plus a bachelor's degree is equivalent to a Master's degree.
Strong communication skills, both oral and written;
Minimum one (1) year of experience in a related field;
Skill in data analysis, preparation of spreadsheets and Microsoft Office Suite (MS Word, Excel, Outlook, PowerPoint);
Ability to produce graphical and tabular representations of complex data for presentation and use by program staff;
Excellent analytical, organizational, time, and project management skills;
Ability to multi-task and pay close attention to detail;
A proven record of self-motivated achievements will be a positive asset.