Program Coordinator (Facilities, Operations, & Maintenance)

About Us

VOTED BEST PLACE TO WORK IN LEWIS COUNTY 2025

Centralia College is on a 30-acre campus of modern buildings set among walking paths, lawns, and native plantings just a few blocks from the heart of Centralia, Washington. The college has served students in the Lewis County region since 1925 and is the oldest continuously operating community college in Washington State. The city of Centralia is a historic railroad and river shipping hub with a vibrant downtown and railway station.

As a comprehensive community college, Centralia College offers academic transfer and workforce programs, as well as adult basic education, English as a Second Language (ESL), and personal enrichment classes. The college also offers five Bachelor of Applied Science degrees.

In addition to the main campus in Centralia, Centralia College East in Morton is a smaller site that serves the needs of students in east Lewis County. Centralia College is committed to the success of all students, and thus also provides educational programs at two corrections centers in southwest Washington and one juvenile facility. In total, the college serves more than 4,800 students annually. For nearly 100 years, several generations of Lewis County residents have looked to Centralia College for their education and training needs.

Centralia College is committed to student success, academic excellence, and enhancing and supporting our diverse community in an inclusive and equitable learning environment. We encourage applicants with demonstrated experience collaborating with, and serving, people from a wide range of backgrounds.

For more information on Centralia College and the Centralia area, call 360-736-9391 or visit www.centralia.edu.

Job Description

The Facilities Program Coordinator provides office administration, customer service, communication, and operational support for the Facilities Department. This position serves as the primary front-office point of contact for campus employees, students, vendors, contractors, and community members seeking assistance with Facilities, Operations, and Maintenance services.

This position operates in a fast-paced office environment, providing professional and efficient support for essential campus operations. This role requires a customer-focused, organized, and collaborative approach to effectively carry out assigned responsibilities and contributes to the achievement of department goals.

This position exercises sound judgement in prioritizing and organizing daily work, adhering to policies and procedures, maintaining accurate records, and recognizing when to escalate questions or issues to appropriate leads, supervisors and director(s) or designee.

Duties and Responsibilities

Facilities Office Support

• Answer phones, greet visitors, monitor shared email inboxes, and respond to routine inquiries independently.
• Serve as the primary point of contact for the Facilities Office, providing courteous, professional, and responsive customer services.
• Direct customers, vendors, contractors, visitors, and campus employees to the appropriate staff member, lead and/or director.
• Respond promptly to inquiries and provide accurate information regarding facilities procedures, service request processes, office hours, department contacts, and routine services; forward appropriate requests up chain of command.
• Support campus and customers by explaining procedures and assisting with the submission of work orders, requests, and other departmental forms and documents.
• Demonstrate professionalism, patience, and a service-oriented approach when assisting customers, including in high-pressure and sensitive situations.
• Maintain electronic and paper files for assigned department records.
• Organize and maintain routine logs, spreadsheets, forms, lists, binders, and tracking documents, ensuring they remain current, accurate and accessible.
• Process records related to work order requests, keys, vehicle, supplies, equipment, vendors, projects, or other department functions, informing leadership as needed.
• Ensure and follow college records-retention and confidentiality requirements.

Administrative Support for Leads and Directors

• Provide administrative support for facilities leadership, supervisors and leads.
• Support scheduling and coordination of meetings, including outlook calendar management, preparation of agendas and meeting materials, recording notes and following up on action items.
• Create, format, and maintain a variety of documents and materials, including forms, letters, notices, reports, and related records; and assist with copying, scanning, filing, and distribution of materials and documents.
• Maintain and support department software such as department SharePoint page, Megamation work order management software, and 25Live scheduling software.
• Maintain and update contact lists, office directories, staff and vendor lists, and other routine departmental information.
• Support staff with travel arrangements, training registrations, supply ordering and other routine administrative tasks.
• Organize documents and information for department meetings, projects, inspections, reports, and other recurring activities.
• Support onboarding for new employees by preparing forms, contact information, office materials, and other related administrative items.
• Other duties as assigned.

Fiscal Support

• Coordinate routine purchasing and budget support tasks as assigned.
• Collect quotes, product information, receipts, packing slips, and other supporting documentation.
• Prepare and process purchasing requisitions, staff reimbursement and travel authorizations, may act as purchasing card custodian and/or reconciler for department p-card(s).
• Review invoices and monitor expenses, ensuring expenditures align with supporting order documents.

Qualifications

High school graduation or equivalent

AND

Two years of experience in the program specialty

OR

Equivalent education/experience.

Preferred Qualifications

• Experience providing administrative support in an office, facilities, operations, higher education, government, or similar service-oriented environment.
• Experience providing excellent customer service, responding to inquiries, coordinating requests, and serving as a professional point of contact for a department.
• Experience maintaining records, tracking information, preparing documents, and organizing administrative processes with accuracy and attention to detail.
• Experience using Microsoft Office applications (including Outlook, Word, Excel, and SharePoint) and/or department-specific software systems to manage information and support daily operations.
• Experience supporting purchasing, invoice processing, reimbursements, travel documentation, or other fiscal and administrative processes.

Conditions of Employment

This is a 40 hours per week, 12-month position. Classified employees are represented by the Washington State Federation of State Employees (WFSE). The state of Washington provides a comprehensive benefits package for state employees.

This position is fully in-person and based on campus. Remote work is not available for this role.

DEADLINE: The position will close on June 28, 2026. The screening committee will begin their review June 29, 2026.

COMPENSATION

Monthly Salary: Range 41 ($3,665 - $4,771)

APPLICATION PROCESS

Interested candidates may apply by submitting the following items:

• Online Application
• Cover Letter that addresses your interest in the position and ability to perform the responsibilities described in this announcement.
• Detailed résumé of all educational and professional experience that demonstrates how you meet the qualifications.
• List of at least three professional references with contact information. References are typically contacted after interviews.

Eligibility to Work

If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.

The employer will not sponsor applicants for work visas.

Centralia College is unable to extend post-completion optional practical training (OPT) to F-1 students who receive STEM degrees.

Background Check

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Sexual Misconduct

Pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or is currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant's current or past employers. By law, post-secondary education institutions cannot hire an applicant who does not complete this form.

EEO Statement

Centralia College has a strong institutional commitment to the principles of diversity in all areas. In that spirit, we strongly urge all qualified applicants, especially people of color, persons of disability, women, and disabled and Vietnam era veterans, to apply. Centralia College is an Equal Opportunity employer.

It is the policy of Centralia College to assure equal employment opportunity and non-discrimination on the basis of race or ethnicity, creed, color, national origin, sex, marital status, sexual orientation, age (over 40), religion, the presence of any sensory, mental, or physical disability, or status as a disabled or Vietnam-era veteran.

Centralia College does not discriminate in admission or access to, or treatment or employment in, its programs or activities. Designated Title II, VI, VII, IX, Section 504, ADA compliance officer: Vice President for Human Resources and Equity, Hanson Hall Room 101, Centralia College, 600 Centralia College Blvd, Centralia WA 98531-4099, (360)623-8943.

The Human Resources Office is accessible for persons with disabilities. Those who need disability accommodation in the application/employment process, please call (360)623-8943.

Jeanne Clery Statement

Notice of Availability of Annual Security Report-Centralia College's Annual Crime/Security Report is available here , containing mandated information about current campus policies concerning safety and security issues, required statistics, and other related information. To obtain a paper copy of the report, please call 360-623-8947.

Title IX Statement

Centralia College is compliant with Title IX best practices. For more information visit, Title IX .