Program Coordinator - First Year Seminars Program

The role involves coordinating and having direct responsibility for a program, project, event, or program. The individual will create and implement administrative systems to manage the area of responsibility. They will serve as the main source of information, effectively responding to inquiries from potential customers, participants, and academic collaborators. The role requires preparing and maintaining records, reports, budgets, and plans. Responsibilities may also include maintaining a web page, website, or program materials.

Key Responsibilities

• Updating the FYSP website, proofreading and editing seminar descriptions before the application opens, and maintaining course information.
• Monitoring the Seminars inbox.
• Supporting and troubleshooting the FYSP application and registration process (July through mid-August).
• Updating the website with open seminars.
• Assisting students with registration and add/drop requests.
• Reviewing more than 125 seminar syllabi for accuracy and completeness and following up with faculty as needed.
• Assisting with FAS department reports and data entry.
• Creating a Post-Seminar Module (PSM) checklist.
• Coordinating logistics for fall classes in preparation for the first day of classes.

Qualifications

Requires 2 to 3 years of related experience and excellent interpersonal and communication skills. The ability to work independently with minimal supervision and direction is essential. The candidate should be able to plan, prioritize, and track work effectively. Basic or better proficiency in common office software is required.