Program Coordinator (GME)

About this Job: General Summary of Position
At a senior level performs a variety of administrative and secretarial duties to facilitate the management of the operational and personnel activities for the department. Specific duties and responsibilities will vary based on departmental needs. These functions are performed in accordance with all applicable laws and regulations and MedStar Georgetown University Hospital's philosophy policies procedures and standards

Primary Duties and Responsibilities

• First point of contact for internal and external inquiries. Establish and maintain positive working relationships with patients visitors and all levels of personnel stakeholders and leadership.
• Provides administrative support for the department to include but not limited to: calendar updates scheduling of appointments incoming phone calls mail and package management incoming and outgoing fax requests managing and organizing hard and soft copy files.
• Typing and editing of internal administrative and external correspondences in a timely and accurate manner
• Manage the flow of procedural orders images and other documents that require administration and follow through on the completion of required workflow.
• Manages schedules for varied functions including but not limited to staff patients students providers leadership
• Develops and maintains informational documents and materials for distribution to patients customers
• May organize and coordinate special events projects for the department to include schedule and invitations materials logistics budgeting catering.
• Maintains and enters data into various databases and systems
• May serve as the on-site department personnel coordinator completing task such as access and security building maintenance IT resource coordination equipment requisition and ordering.
• May be responsible for the running and management and review of various reports and queries for use and distribution inside and outside of the department.
• Minimal Qualifications
  Education
  • Bachelor's degree Business or Health related field required
  Experience
  • 5-7 years Five years of related administrative experience required
  Knowledge Skills and Abilities
  • Demonstrated excellence in interpersonal verbal and written communication skills as well as excellent writing and editing skills. Sound judgement and ability to think act and make decisions independently. Strong public relations finance operational and organizational skills necessary. Excellent knowledge of word processing computer graphics and spreadsheet software(s).
  This position has a hiring range of : USD $59,820.00 - USD $101,836.00 /Yr.