Program Coordinator II - Case Management Unit

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The Massachusetts State Police Crime Laboratory (MSPCL) is seeking a Program Coordinator II who will be assigned to the Case Management Unit.

Duties will include, but are not limited to:

Coordinate and monitor staff training and orientation programs in the Case Management Unit relating to administrative functions of case clearance and activation, file retrieval from both on-site and off-site third-party vendors and fulfilling and reviewing records requests.

Oversee and organize trainings for all crime laboratory staff regarding Case Management Unit functions.

Provide assistance and trainings, both on and off-site, to external agencies regarding records requests.

Develop and implement case management related protocols and procedures as needed to assist with agency program objectives and goals.

Maintain case file organization and create file transport assignments as needed.

Review and analyze off-site file storage inventory to maintain accurate records and ensure efficient file retrieval.

Monitor on-site case file storage areas to make recommendations for annual off-site storage transfers and assist with the budget for off-site storage vendors to meet the laboratory''s needs.

Travel to laboratory locations as needed to monitor file storage areas, retrieve files and/or assist staff.

Coordinate with laboratory supervisors and management regarding resources for case record storage and requests.

Assist with organizing and monitoring the digitalization of crime laboratory records.

Provide supervision to unit support staff by assigning duties as appropriate and ensuring tasks are completed in accordance with MSPCL policies and procedures.

Supervise preparation of record requests including coordinating with appropriate technical staff to obtain required materials, copying appropriate protocols and case files, and sending any/all appropriate materials in a timely fashion.

Liaison between the crime laboratory and prosecuting and investigating agencies to assist case activations, direct questions, provide discovery materials, and resolve problems in a timely manner.

Performs other duties as directed.

'',''!*!

The Massachusetts State Police Crime Laboratory (MSPCL) is seeking a Program Coordinator II who will be assigned to the Case Management Unit.

Duties will include, but are not limited to:

Coordinate and monitor staff training and orientation programs in the Case Management Unit relating to administrative functions of case clearance and activation, file retrieval from both on-site and off-site third-party vendors and fulfilling and reviewing records requests.

Oversee and organize trainings for all crime laboratory staff regarding Case Management Unit functions.

Provide assistance and trainings, both on and off-site, to external agencies regarding records requests.

Develop and implement case management related protocols and procedures as needed to assist with agency program objectives and goals.

Maintain case file organization and create file transport assignments as needed.

Review and analyze off-site file storage inventory to maintain accurate records and ensure efficient file retrieval.

Monitor on-site case file storage areas to make recommendations for annual off-site storage transfers and assist with the budget for off-site storage vendors to meet the laboratory''s needs.

Travel to laboratory locations as needed to monitor file storage areas, retrieve files and/or assist staff.

Coordinate with laboratory supervisors and management regarding resources for case record storage and requests.

Assist with organizing and monitoring the digitalization of crime laboratory records.

Provide supervision to unit support staff by assigning duties as appropriate and ensuring tasks are completed in accordance with MSPCL policies and procedures.

Supervise preparation of record requests including coordinating with appropriate technical staff to obtain required materials, copying appropriate protocols and case files, and sending any/all appropriate materials in a timely fashion.

Liaison between the crime laboratory and prosecuting and investigating agencies to assist case activations, direct questions, provide discovery materials, and resolve problems in a timely manner.

Performs other duties as directed.

'',''!*!

First consideration will be given to those applicants that apply within the first 14 days.

MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) three years of full time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, or (B) any equivalent combination of the required experience and the substitutions below.

Substitutions:

I. A Bachelor''s degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the-required experience.*

II. A Graduate degree with a major in business administration, business management or public administration may be substituted for the required experience.*

III. A Bachelor''s or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.*

• Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

'',''!*!

First consideration will be given to those applicants that apply within the first 14 days.

MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) three years of full time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, or (B) any equivalent combination of the required experience and the substitutions below.

Substitutions:

I. A Bachelor''s degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the-required experience.*

II. A Graduate degree with a major in business administration, business management or public administration may be substituted for the required experience.*

III. A Bachelor''s or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.*

• Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

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