Program Coordinator II - Psychiatry Residency

Job Title

Program Coordinator II - Psychiatry Residency

Agency

Texas A&M University Health Science Center

Department

Graduate Medical Education

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Our Commitment   

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.   

Who we are 

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery. 

What we want  

The Program Coordinator II, in partnership with the residency program director, coordinates and manages the daily activities of the Psychiatry Residency at Texas A&M. Provides curriculum delivery coordination, office management, continuous accreditation readiness, and personnel management. Serves as a liaison to program administrators, residents, faculty, and associated staff of the School of Medicine. Performs many aspects of resident and faculty recruitment, alumni relations, and promotion of the department’s comprehensive educational mission.

Responsibilities:

Program coordination, administration, and oversight

• Coordinates and administers the psychiatry residency program, including creating and maintaining resident training files within various online repositories in accordance with the rules and standards established by the Accreditation Council for Graduate Medical Education (ACGME), the American Board of Psychiatry and Neurology (ABPN), Texas Medical Board (TMB), and other oversight bodies.

• Oversees a coordinated system of faculty and resident scheduling to ensure achievement of educational objectives which complement the effective operation of a clinical enterprise while ensuring compliance with all applicable accreditation standards.

• Implements a system of effective and efficient resident recruitment, interviewing, and onboarding.

• May supervise office and administrative support staff in support of the program’s educational mission.

• Assists in establishing short- and long-term goals, objectives and strategic plans.

• Collaborates with others to create new and expanded programs.

• Plans, implements, and evaluates programs.

• Assists in establishing policies and procedures.

• Prepares reports on program activities.

Learning Management System Administration

• Serves as the program’s primary administrator of the New Innovations residency management software suite.

• Coordinates the use of residency management tools within the software system and develop and deliver training to faculty and resident users.

• Utilizes the learning management system to coordinate and oversee program management activities including scheduling, duty hours compliance, and resident/fellow evaluation completion.

• Utilizes the New Innovations suite as the department’s primary repository for trainee files.

Business processes, administrative management, and regulatory affairs

• Assists the School of Medicine in managing finances of the residency program, as necessary, in conjunction with the School’s Business and GME Offices.

• Assists GME leadership at Texas A&M with administrative responsibilities related to maintenance of all Affiliation Agreements between participating sites and the sponsoring institution, Program Letters of Agreement between programs and rotation sites, and other agreements as necessary.

• Oversees processes relating to resident and faculty licensure, certifications, and other regulatory affairs as required by Texas A&M Health and affiliate teaching sites.

• Coordinates, develops, evaluates, and ensures adherence to office procedures to eliminate duplication of effort and streamline flow of operations.

• Ensures compliance with Texas A&M University and affiliate clinical teaching sites’ administrative policies and procedures.

Accreditation Coordination

• Creates a system of continuous accreditation readiness which supports the efforts of the department, program director, and GME Office to comply with the requirements and mandates set forth by the Accreditation Council of Graduate Medical Education (ACGME) and Liaison Committee for Medical Education (LCME).

• Develops and implements processes which facilitate an effective Program Evaluation Committee (PEC) and Clinical Competency Committee (CCC).

Program Marketing and communication

• Manages program website and both internal and external communications.

• Maintains effective communication with community partners, affiliate health systems, and alumni.

• Coordinates faculty and resident recruitment efforts to include participation in on- and off-site recruitment events, development of marketing materials, and overall departmental promotion.

Special events coordination

• Executes and coordinates logistics for special events and projects including scheduling meetings, booking locations, assisting with transportation and lodging reservations, overseeing and managing event budgets, catering, and compiling meeting materials. Such events include but are not limited to graduation ceremonies, white coat events, and on-site recruitment activities

• Other duties as assigned.

Qualifications

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience.

• Four years of residency program, medical education, or undergraduate education program coordination experience

Preferred Qualifications:

• Master’s degree

• Five years of residency program or medical education program coordination experience; psychiatry or behavioral health program experience

• Current certification from Training Administrators for Graduate Medical Education (C-TAGME)

• Knowledge of and experience in instructional design and/or curriculum development

• Recent experience with ACGME institutional or program site visits and CLER consultative visits.

• Experience working with learning management systems including New Innovations.

Knowledge Skills & Abilities:

• Knowledge of word processing, spreadsheet, and database applications.

• Excellent verbal and written communication skills.

• Ability to perform all tasks and job responsibilities safely without injury to self and others in compliance with A&M System and HSC guidelines.

• Ability to multi-task and work cooperatively with others.

• Knowledge and experience with event planning and/or project management

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.