Program Coordinator II- Vascular Anomalies Center

Position Summary
The Program Coordinator II will support daily operations within a fast-paced clinical environment while partnering closely with leadership, including the Medical Director and Lead Nurse Practitioner. This role is responsible for overseeing operational workflows, onboarding and training new staff, managing provider scheduling and templates, coordinating departmental events, reviewing Epic and operational reports, supporting process improvement initiatives, and handling patient escalations. The ideal candidate will have prior healthcare administrative experience, strong Epic knowledge, excellent organizational and relationship-building skills, and a collaborative, growth-oriented mindset with a passion for continuous improvement and operational excellence.

Key responsibilities                 

• Coordinates activities and daily operations of a program.
• Assists in the development of new or revision of program goals and objectives.
• Prepares or assists in preparation of proposal for funding and/or funding continuation from outside sponsors.
• Confers with and advises staff and others to provide technical advice, problem solving assistance, answers to questions and program goals; refers to appropriate department person when unable to respond.
• Prepares periodic reports and records on program activities, progress, status or other special reports for management or outside agencies.
• May evaluate program effectiveness to develop improved methods.
• May review applications or other program documents independently or in conjunction with supervisor to determine acceptance or make decisions pertaining to program.
• May assist in the coordination of recruitment efforts.
• Assists with written communication and promotional literature.
• May plan workshops, meetings or conferences; coordinates logistics, scheduling and participant communications. Interacts and maintains liaison with staff, faculty and outside/community agencies in facilitating program objectives.
• May supervise staff.

Minimum qualifications

Education:
Associate's or equivalent experience. Bachelor’s preferred

Experience:

• 2 years of relevant experience. Healthcare administration preferred.
• Good verbal and written communication skills.  
• Ability to command respect from others.
• Conflict resolution skills to facilitate positive interactions with the organization.
• Organizational skills to effectively organize workload, manage time and resources and schedule and prioritize projects.
• Independent Thinking skills to provide persistence and determination in the execution of the position requirements.

Schedule: Monday-Friday, first 6 months will be fully onsite for training.