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Program Coordinator

InterSources Inc.

Indianapolis, IN

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JOB DETAILS
SKILLS
Adobe Acrobat, Adobe Product Family, Artificial Intelligence (AI), Cloud Applications, Cloud Computing, Communication Skills, Consulting, Data Analysis, Data Entry, Documentation, ERP (Enterprise Resource Planning), Editing, Environmental Management, Environmental Protection Agency (EPA), Environmental Regulations, Equipment Replacement, Finance, Funding, Government, HIPAA (Health Insurance Portability and Accountability Act), ISO (International Organization for Standardization), Information Technology Consulting, International Electro-Technical Commission (IEC), Internet Research, Internet Security, License Management, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Onboarding, Online Marketing, Oracle, Organizational Skills, Payment Processing, PeopleSoft Financials, Procedure Development, Project/Program Coordination, Quality Assurance, Record Keeping, Risk Analysis, Safety/Work Safety, Software Development, System Integration (SI), Team Player, User Experience Design (UXD), User Interface Design, Web Programming, Webinar, Writing Skills
LOCATION
Indianapolis, IN
POSTED
30+ days ago
Title:Program Coordinator
Location:Indianapolis, IN 46204
On-site/Remote/Hybrid: Onsite
Duration: 3+ Months
Interview Process: Phone & In-Person
No of submissions: 2
No of Positions: 1

Job Description:
Contractor will work directly with the staff and contractors of the licensing and environmental management team to ensure that the homes of children affected by lead exposure are being inspected and fixed in a safe and durable manner.

DAILY DUTIES / RESPONSIBILITIES:
  • Review and process applications for radon and lead licenses. This will include coordinating directly with applicants to ensure all required documentation and payment are received. Will also include working with IDOH finance team to track payment processing.
  • Monitor supply availability for field staff and coordinate new and refill supply orders
  • Monitor equipment inventory and upgrade needs, working with vendors to refurbish or replace equipment as needed.
  • Meet regularly with program field-staff to assess record keeping support needs and support in scanning/shredding any HIPAA-protected confidential records.
  • Support Program Manager in onboarding new IDOH employees and contractors
  • Oversee the receipt, retention, and electronic filing of all records submitted to the Division via fax or mail.
  • Research problems and inquiries from other departments and/or the public by referencing the appropriate files, emails, documents, etc.
  • Maintain a general working knowledge of the hazards of lead, radon, and other healthy homes issues
  • Provide staff support at outreach events
Job Requirements:
  • Willing to learn moderately complex state rules used in tracking/entering a variety of program information
  • Strong organizational skills and ability to balance multiple projects and deliverables at one time
  • Able to read typed or hand-written source documents
  • Able to comprehend, develop, and document procedures involved in the work
  • Able to make decisions regarding data entry information within specific program area of work
  • Able to exercise good judgement related to sensitive information and ensure HIPAA confidentiality
  • Able to maintain standard production and standard accuracy rate on assigned tasks
  • Able to deal tactfully with a variety of individuals including colleagues, community leaders, government officials and representatives of environmental consulting firms
  • Proficiency in Microsoft Office, Adobe, webinar/conference call technology
  • Able to communicate verbally and in writing effectively with groups and individuals
  • Able to effectively communicate both verbally and in writing to professionals and non-professionals;
  • Able to use the Internet and traditional research sources effectively
  • Interest in how lead and radon exposure affect the health of families and the strategies employed to protect them
  • Work involves performing a variety of moderately complex, standardized tasks requiring application of established procedures and guidelines.

Difficulty of Work: 
Contractor will need to be able to track and engage in multiple projects each week. The ideal candidate for this job has excellent self-organization skills and is able to work with staff to ensure projects move ahead each week. Knowing how and when to escalate issues will be critical as follow-up or movement may take several attempts with peers, families, and contractors.

Responsibility:
Contractor will be trained on Indiana's I-LEAD record keeping system, IPLA & MOL license tracking system, and will work closely with field assessors and compliance specialists to ensure risk assessments, audits, licensee documents, and inspections are appropriately documented in those systems. This position will also be responsible for working with field staff to identify and address urgent and upcoming supply and equipment needs. Failing to adequately document work performed and delays due to supply/equipment shortages may result in EPA funding issues or delays in addressing lead hazards in a child's home.

Personal Work Relationships:
Contractor interacts with supervisor, agency personnel and the public to furnish and receive information and ensure information is recorded appropriately in respective databases. This individual is expected to participate in Divisional and Program staff meetings providing feedback on processes and areas for improvement.

Physical Effort:
The work is performed in a standard office environment, typically in a seated position. Work will involve extensive use of hands, fingers and eyes and may include limited filing. This position will work closely with field staff and will be encouraged to meet remote staff periodically and see work being done in-homes.

Skills:
Strong organizational skills and ability to balance multiple projects and deliverables at one time. Required 2 Years
Experience and proficiency with Microsoft Office Suite (Teams, Excel, Word, Outlook) and Adobe Acrobat. Required 2 Years
Prior experience editing PDFs in Adobe Acrobat. Required 2 Years
Familiarity with lead and radon-related health and environmental regulations. Required 2 Years
Strong organizational and multitasking abilities. Required
Detail-oriented approach to ensure accuracy and confidentiality. Required
Familiarity with PeopleSoft Financials Highly desired

About Us:
InterSources Inc, is a Small, Woman, and Minority-Owned Business Enterprise, ISO/IEC 27001, SOC 2 Type 2 certified company with massive 18+ years of diversified experience in providing IT Consulting Services, Artificial Intelligence, Data Analysis, Application Development, Cloud Services, Cybersecurity, Digital Marketing, ERP Management, Custom Software Development, Web Development, UI/ UX Design, System Integration, QA Support etc. We make reasonable accommodations for clients and employees, and we do not discriminate based on any protected attribute including race, religion, color, national origin, gender sexual orientation, gender identity, age, or marital status. We also are a Google Cloud and Oracle partner company.

About the Company

I

InterSources Inc.

It’s all about harnessing the real power of data. InterSources Inc was founded in 2007 providing intelligent data solutions to clients across industries and geographies.

Over the years, we have built products on Business Intelligence & Big Data platform simplifying and transforming the way business intelligence and real-time data analytics empower Corporations and end-users using Softwares like Tableau, Business Objects, MicroStrategy, etc.

In the process, we have enabled companies to use data analytics to help better understand, predict and influence consumer behavior, identify new market opportunities as they emerge, provide to users the data they need, alert the user when and why key business metrics have changed and enable them to make smart decisions.

COMPANY SIZE
100 to 499 employees
INDUSTRY
Computer/IT Services
FOUNDED
2007
WEBSITE
https://www.intersourcesinc.com/

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