Program Coordinator, Information Technology

Program Coordinator, Information Technology

Salary

$65,124.80 - $81,182.40 Annually

Location

Eugene, OR

Job Type

Full-Time Regular

Job Number

04472

Department

Central Services Department

Division

Information Services Division

Opening Date

06/24/2026

Closing Date

7/15/2026 5:15 PM Pacific

• Description
• Benefits
• Questions

General Statement of Duties

This posting is only open to current City of Eugene employees*.

• Employees must be current full-time, part-time, limited duration (LD) employees, City of Eugene Temps or Recreation Activity Employees (RAEs). Other temporary employees are not eligible to apply. Following the internal posting, this position may be posted to external candidates.

Application Deadline: Wednesday, July 1, 2026, at 5 p.m. P.T.

Accepting Online Applications only through the City of Eugene Website

Information on How to Apply

The City of Eugene is seeking a proactive, detail-oriented professional to join our Information Services Division as an IT Program Coordinator. This position sits at the nexus of IT and Finance. Core responsibilities include coordinating daily financial and administrative tasks that keep the division running smoothly, developing and implementing processes and procedures to support the IT Finance Team, and preparing reports to support the division's financial success and wellbeing.

Classification: Program Coordinator - AFSCME

Salary: $31.31 - $39.03 hourly / $65,124.80 - $81,182.40 Annually

The City of Eugene determines starting pay within the range based on relevant education and experience as provided by the applicant in their application materials. This process is consistent with the Oregon Equal Pay Act (OEPA).

Department, Division: Central Services, Information Services

Union Representation: American Federation of State, County and Municipal Employees (AFSCME)

Work Location: City Hall, 500 E 4th Avenue, Eugene

Schedule: Monday - Friday, 8:00 a.m. - 5:00 p.m., with flexibility per business need\

Benefits: The City of Eugene offers robust and competitive benefits. For more information, select the Benefits Tab, or view benefits summaries as well as see information about all employee benefits.

Living & Working in Eugene: Information about living in Eugene, how the City of Eugene operates, and more can be found on our website.

Examples of Duties Performed - Duties may include but are not limited to the following

The ideal IT Program Coordinator brings a strong blend of public sector financial insight and technical expertise, consistently delivering high-quality service with a proactive, self-driven approach. This individual is creative and resourceful, able to think beyond conventional solutions and translate innovative ideas into practical, achievable outcomes. They excel at managing multiple high-priority tasks with general guidance, while maintaining a forward-looking mindset that anticipates future needs and adapts to change. They understand how their work aligns with the broader goals of the City of Eugene and recognize the value of cross-department collaboration to enhance organizational effectiveness.

• Serves as a core member of the IT Finance Team which leads IT purchasing for the City of Eugene.
• Develops and refines division-level finance and human resource processes and workflows.
• Performs IT procurement and purchasing tasks including contract management and purchasing for the division.
• Creates financial reports to evaluate financial trends and support billing. Evaluates, consolidates, and performs basic data analysis. Checks information for accuracy and applicability to work program.
• Coordinates timekeeping for the division.
• Coordinates division human resources processes including recruitments, onboarding, and related tasks.
• Prepares a variety of division-wide communications such as monthly newsletters and emails regarding financial and administrative matters.
• Represents the division on various City-wide committees.
• Works with vendors and other partners to support division goals.
• Plans, prepares and presents information related to IT finance and human resource tasks to division leadership.
• Provides a variety of administrative supports to the division, such as maintaining data in various sources; verifying, tracking and updating information; designing and producing standard and customized reports. Develops and maintains complex recordkeeping and tracking systems.
• Supports the Telecom Program with purchasing and administrative support.
• Supports the ISD Leadership Team by taking meeting notes and running meeting technology.
• Supports a variety of office tasks.
• Performs related and other duties as assigned.

To view detailed information on the duties, knowledge, and abilities that may be expected for this position, please see the classification: Program Coordinator - AFSCME

Qualifications

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes with relevant transferable skills from a variety of sources and experiences. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

When screening your application, the City will consider an equivalent combination of relevant education and experience which provides the applicant with the knowledge, skills, and abilities required to meet minimum qualifications for this position.

Minimum Qualifications

Experience

Four years of progressively responsible clerical or administrative support experience, including two years experience managing contracts, records, and / or financial data.

Training

High school diploma or G.E.D. equivalent. Associate degree or college course work in the assigned area desirable.

Background

Must pass a criminal background check.

The ideal candidate will have the following knowledge, skills, and abilities

Knowledge

• Effective customer service practices and vendor management skills.

• Business English, grammar, spelling, and punctuation; strong editing and proofreading skills.

• Effective telephone practices and protocols.

• Basic math and data analysis skills.

• Basic public purchasing and contracting laws and regulations.

Abilities

• Learn and implement the City's Finance systems and practices including applying public purchasing regulations and polices and financial record keeping processes.

• Learn how to administer contracts and other agreements and documents. Work within, and adhere to, strict project deadlines.

• Gather and evaluate a variety of data to develop and prepare effective reports associated with financial tracking.

• Make independent decisions consistent with appropriate policies, procedures, and techniques.

• Evaluate issues and solve problems; discuss problems and complaints tactfully, courteously and effectively with co-workers, staff at other departments or agencies, and vendors.

• Train coworkers in processes and procedures (such as time entry, etc.) as needed.

• Write clear and concise reports and other correspondence. Communicate effectively, both orally and in writing.

• Work independently and in team settings. Make appropriate decisions regarding work methods and priorities. Use independent judgment in making decisions; handle confidential information with tact and discretion.

• Perform and prioritize a variety of general administrative support duties.

• Learn basic IT principles and practices. Apply that information to vendor management and IT Finance tasks.

• Provide customer service with courtesy and tactfulness.

• Use a variety of software and IT tools including Microsoft applications like Word, Excel, PowerPoint, etc.

• Build effective working relationships with all coworkers, other departments, and agencies.

• Perform physical activities that are essential functions of the position including speaking, hearing and lifting of supplies and boxes.

Supplemental Information

Working Conditions

Work in this class is done generally in an office environment. May be required to sit, keyboard, write, hear and speak for extended periods. Work activities may include bending, stooping, and kneeling. May be required to lift up to 20 pounds.

What to Expect from our Selection Process?

Applicants are screened based upon their relevant knowledge, abilities, skills, experience, and training. The selection process varies according to the position and can include such things as screening of supplemental questionnaires, written or skill tests, ability or fitness tests, interviews, and assessment processes. In addition, background investigations and records checks may be required. Some positions also require applicants to have a psychological evaluation and/or physical examination and a drug test prior to employment. Marijuana use is evaluated consistent with current state law regulations. PLEASE NOTE: Once the posting closes, the process can take 4-6 weeks to complete.

Diversity, Equity, and Inclusion

The City of Eugene is committed to a respectful work environment. We value the cultural, educational, and life experiences of each employee. We believe that a diverse workforce enables us to deliver culturally responsive services to all members of our community. As part of our commitment to diversity, equity, and inclusion we desire to welcome, respect, and create a sense of belonging for a wide range of identities and experiences in our workforce. Women, people with disabilities, and persons of color are strongly encouraged to apply.

The City of Eugene complies with the Americans with Disabilities Act of 1990. Any applicant with a qualified disability under the Americans with Disabilities Act may request accommodation by contacting an employment coordinator at (541) 682-5061.

In compliance with the Immigration Reform and Control Act of 1986, the City of Eugene will request all eligible candidates who accept employment with the City to provide documentation to prove they are eligible for employment in the United States. NOTE: The City of Eugene does not participate in the E-Verify program; therefore, candidates requiring E-Verify for employment authorization will not be eligible for employment with the City.

If a job posting indicates this position is temporary (not limited duration) then the employee serves at will. Temporary employees do not receive benefits through the City of Eugene unless required by City, State or Federal code/statute.

Representation

Employees in this classification are represented by American Federation of State, County, and Municipal Employees (AFSCME), and their salaries may be subject to a monthly payroll deduction after 31 days of employment.

Salary and Benefits

The normal starting salary is the first step shown on the posting. Other placement in the salary range may be considered depending on qualifications and experience. Periodic advancement through the salary range is dependent upon merit. The City provides a full range of benefits, including holidays, vacation, sick leave, retirement benefit, and life insurance. Health, dental, and vision benefits are available.

To view a summary of benefits, benefit premium rates, and/or the AFSCME contract click the respective link. Click here to view information on all Employee Benefits and Wellbeing programs.

01

The supplemental questionnaire is scored and will be used to determine if you will proceed to the next phase of the selection process. Provide detailed answers to each question. Please do not reference your resume or application in your responses. Please use your own words to reflect your understanding when replying to the questions. Communication about our hiring process is primarily done through email and it is recommended to check your email OR governmentjobs.com account regularly after submitting your application. • I understand

• Yes
• No

02

The minimum requirements for the IT Program Coordinator include four years of progressively responsible clerical or administrative support experience, including two years' experience managing contracts, records, and / or financial data, and an equivalent to a high school diploma or G.E.D. or a combination of experience totaling 4 years.

• I meet the requirements with at least four years experience and at least a high school diploma or G.E.D.
• I meet the requirements with a combination of experience and education totaling four years.
• I do not meet the requirements.

03

Why are you interested in this role specifically? Why are you interested in working at the City of Eugene?

04

Describe a situation when you were faced with competing priorities. How did you handle them?

05

Describe a time when you caught an error or missing information in an assignment. How did you catch the error? What did you do?

06

Describe a situation where you took initiative to solve a problem or improve a process. What changed as a result? How did it impact you and/or your team?

07

Please describe your experience in contract management, financial analysis, or related areas. What specific responsibilities did you handle, and which tools or systems did you use to complete those tasks?

Required Question

Employer City of Eugene

Address City of Eugene

500 East 4th Avenue

Eugene, Oregon, 97401

Phone (541) 682-5061

Website www.eugene-or.gov