Program Coordinator, Ivan Doig Center for the Study of the Lands & Peoples of the North American West

Position Details

Position Information

Announcement Number STAFF - VA - 27022 For questions regarding this position, please contact:

Daniel Grant

Director, Ivan Doig Center

406-994-4287

daniel.grant1@montana.edu

Classification Title Program Coord II Working Title Program Coordinator, Ivan Doig Center for the Study of the Lands & Peoples of the North American West Brief Position Overview

The Program Coordinator serves as the first contact for the Center and coordinates its day-to-day administrative operations, events, and budget. This position provides operational support to the Center Director and collaborates with campus partners to advance the Center's mission and activities.

Position Number 4N1401 Department Western Lands & People Center Division College of Letters & Science Appointment Type Classified Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA Non-Exempt Union Affiliation FOCUS-MFPE FTE 0.5 Benefits Eligible Eligible Salary $22.99 per hour, commensurate with experience, education, and qualifications Contract Type Classified Hourly If other, please specify Recruitment Type Open

Position Details

General Statement

The Ivan Doig Center for the Study of the Lands and Peoples of the North American West, founded in 2016, is critical to the research and teaching objectives of the College of Letters and Science. Its mission is to support creative scholarship in interdisciplinary fields across the Humanities, Social Sciences, Arts and Natural Science. It provides essential support for graduate students and faculty working on the integrated study of the American West.

Success in this highly visible, people-focused position requires strong communication skills and the ability to interact tactfully and professionally with faculty, staff, students, and the public.

Duties and Responsibilities

• Serve as the main point of contact for the Doig Center.
• Administer the Doig Center budget, including budget development and forecasting, expense tracking and reconciliation, supplies purchasing, financial reporting, and policy and grant compliance.
• Provide administrative support to the Doig Center Director.
• Coordinate and process Doig Center speakers, colloquia, awards, and events, including travel and hospitality, and arranging transportation, lodging, schedules, meals, and other logistics for speakers and invited guests.
• Work with University Communications and the Dean's Office to create promotional materials and publicize events.
• Coordinate with academic units across campus in a productive and professional manner.
• Work closely with the undergraduate Doig Center intern to ensure goals are met.
• Coordinate and execute the technical aspects of the Doig Center podcast, social media, and other external communications.

Required Qualifications - Experience, Education, Knowledge & Skills

• Progressively responsible administrative work experience, or an equivalent combination of relevant education and experience.
• Demonstrated experience in customer service and working with constituents from all backgrounds.
• Demonstrated experience organizing and prioritizing multiple work assignments, meeting deadlines, and exercising adaptability with a high degree of accuracy.
• Advanced proficiency in Microsoft Word and Excel, Outlook, and computer databases.

Preferred Qualifications - Experience, Education, Knowledge & Skills

• Bachelor's degree in a related field.
• Knowledge of MSU procedures and policies, or previous experience working in an academic department in a higher education setting.

The Successful Candidate Will

• Possess excellent written and verbal communication skills.
• Possess strong decision-making and problem-solving skills.
• Demonstrated self-motivation and ability to follow through on tasks and projects to completion.
• Ability to learn MSU policies, procedures, and systems for student data tracking.
• Have the ability to establish and maintain productive and positive working relations with coworkers, faculty, students, supervisors, and the public.
• Represent the Doig Center and its programs in a professional and courteous manner.

Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Posting Detail Information

Number of Vacancies Desired Start Date Position End Date (if temporary) Open Date Close Date Applications will be:

Screening of applications will begin on July 29, 2026; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

This position is not eligible for sponsorship.

EEO Statement

Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.

In compliance with the Montana Veteran's Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference, please complete the veteran's preference information located in the Demographics section of your profile.

Applicant Documents

Required Documents

• Resume
• Cover Letter

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).