Program Coordinator - Meetings & Events

JLL

Seattle, WA

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JOB DETAILS

JOB TYPE

Full-time, Employee

SKILLS

Administrative Skills, Aged Care, Artificial Intelligence (AI), Audiovisual, CAD/CAM (Computer-Aided Design/Computer-Aided Manufacturing), Catering Services, Childcare, Commercial Real Estate, Communication Skills, Compensation Management, Concrete, Corporate Law, Customer Support/Service, Customer/Client Research, Data Collection, Detail Oriented, Disability Accommodations, Diversity, Documentation, Documentation Standards, Establish Priorities, Event Management, Facilities Management, Genetics, Identify Issues, Information/Data Security (InfoSec), Interpersonal Skills, Investment Management, Investment Services, Legal, Mathematics, Metrics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Visio, Microsoft Word, Multitasking, Plan Meetings, Policy Development, Procedure Development, Process Improvement, Professional Services, Project/Program Coordination, Proofreading, Real Estate, Requirements Validation/Verification, Standards Development, State Laws and Regulations, Time Management

LOCATION

Seattle, WA

POSTED

30+ days ago

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

This position works closely with internal vendors and key stakeholders to facilitate and support local Amazon events taking place in key buildings within Amazon corporate offices while reporting to the Assistant Program Manager. You will respond to customer requests and inquiries to ensure on-site events are executed smoothly and professionally while coordinating resources to ensure spaces are cleaned, set and ready for events. This role contributes to JLL's business objectives by providing professional service excellence in fast-paced, demanding corporate environment while being committed to event-related projects such as documenting trends, recognizing opportunities for process efficiencies, and improving policies and procedures related to internal events and spaces, maintaining JLL's reputation for excellence in corporate real estate services through seamless event coordination and customer service.

What your day-to-day will look like:

Process event requests and correspond with Amazon customers while coordinating and leading planning and walkthrough meetings with customers and vendor partners
Disseminate information to large audiences including alerting building occupants and vendors of event-related impacts
Provide on-site coverage and troubleshooting during high impact events to ensure successful event operations
Organize and compile event data metrics while creating and maintaining standardized event documents
Respond to and act on customer feedback while creating and updating documents to track metrics, clarify procedures, provide information, and organize team tasks
Support and maintain good inter-vendor communications between Facilities, Catering, AV, Reception, Janitorial and Engineering as requested
Assist in planning and hosting occasional GREF-related events as needed * Coordinate resources to ensure spaces are cleaned, set and ready for events
Document trends while recognizing opportunities for process efficiencies and improving policies and procedures related to internal events and spaces.

Required Qualifications:

Bachelor's Degree or equivalent 4 years experience preferred with 3+ years experience in event coordination or event administrative support
Must be proficient with Microsoft Office including advanced competence with MS Word, MS Excel, MS Outlook and other requested software programs
High level of accuracy and attention to details with excellent grammar and proofreading abilities
Positive, professional, customer-service oriented personality with excellent interpersonal and communication skills
Ability to work independently at times with little direction
Ability and attentiveness to multi-task while interacting with employees, visitors and contractors with poise and diplomacy
Ability to apply principles of rational systems and deal with variety of concrete variables in situations where only limited standardization exists
Capability to interpret instructions in written, oral, diagrammatic or schedule form
Possess initiative to assume additional responsibilities while setting priorities and meeting deadlines
Ability to perform basic business math such as compute discount, interest, percentage and profit/loss
Communicate effectively both verbally and written.

Preferred Qualifications:

3+ years experience in facilities management
Microsoft Visio or CAD experience
Excitement for helping to build and maintain event support
Experience processing event requests and corresponding with Amazon customers
Background coordinating and leading planning and walkthrough meetings with customers and vendor partners
Understanding of disseminating information to large audiences including alerting building occupants and vendors of event-related impacts
Experience providing on-site coverage and troubleshooting during high impact events to ensure successful event operations
Knowledge of organizing and compiling event data metrics while creating and maintaining standardized event documents
Background supporting and maintaining good inter-vendor communications between Facilities, Catering, AV, Reception, Janitorial and Engineering.

Location: Onsite

At JLL, we are collectively shaping a brighter way - for our clients, ourselves and our fellow employees. We choose to take the more inspiring, innovative, and optimistic path on our journey toward success. What sets JLL apart is our culture of collaboration, locally and across the globe, which allows us to create transformative solutions for the real estate industry. We support each other's wellbeing and champion inclusivity and belonging across teams.

JLL is an Equal Opportunity Employer committed to diversity and inclusion.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

65,400.00 - 94,900.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site -Seattle, WA

Job Tags:

GREF

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view ourSupplemental Privacy Statement which describes your rights and disclosures about your personal information.If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.

JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.

About the Company

JLL

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