Program Coordinator

Aditi Consulting

New York, NY

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JOB DETAILS

SALARY

$40–$45 Per Hour

SKILLS

Analysis Skills, Artificial Intelligence (AI), Artificial Intelligence (AI) Programming Languages, Automation, Automotive Automation, Billing, Budget Management, Budgeting, Communication Skills, Consulting, Continuous Improvement, Corporate Policies, Cost Reporting, Delivery Management, Detail Oriented, Documentation, Establish Priorities, Expense Tracking, Finance, Financial Administration, Financial Operations, Financial Reporting, Follow Through, Forecasting, Leadership, Maintain Compliance, Messaging Technology, Microsoft SharePoint, Multitasking, Onboarding, Performance Analysis, Power BI, Process Improvement, Process Management, Project Planning, Project Tracking, Project/Program Coordination, Project/Program Management, Purchase Orders, Purchasing/Procurement, Quality Management, Reconciliation, Reporting Dashboards, Risk Management, Short Messaging Service (SMS), Speech Technology, State Laws and Regulations, Statement of Work (SOW), Strategic Planning, Team Lead/Manager, Telephony, Time Management

LOCATION

New York, NY

POSTED

1 day ago

Payrate: $40.00 - $45.00/hr.

Summary:
Provide end-to-end operational, financial, and project management support across strategic HQ initiatives, with a strong focus on financial administration (PO/SOW processes), coordination of AI-related workstreams (e.g., agent/accelerator programs), and cross-team execution within a fast-paced, global environment.

Responsibilities

Financial & Procurement Operations
- Manage end-to-end PO and SOW processes, including vendor onboarding, approvals, tracking, and reconciliation.
- Coordinate closely with finance and procurement teams to ensure compliance with company policies.
- Track budgets, spend, and forecasts across multiple projects and vendors.
- Ensure financial hygiene (timely invoicing, accruals, cost tracking, and reporting).
- Support financial reporting for leadership (budget status, variances, reallocations).
Project Management – AI Workstream / Strategic Initiatives
- Drive day-to-day project management of AI-focused initiatives (e.g., Copilot / AI Accelerator, agent portfolio).
- Maintain integrated project plans, milestones, risks, and dependencies across multiple workstreams.
- Track progress and surface risks/blockers early; ensure follow-through on key actions.
- Support intake, prioritization, and tracking of projects within the AI/innovation pipeline.
- Develop and maintain reporting dashboards and status updates for leadership.
HQ Team Coordination & Governance
- Act as central coordination point across HQ, regional teams, and external vendors.
- Structure and run key rhythms (status meetings, working groups, check-ins).
- Ensure alignment across initiatives, timelines, and deliverables.
- Maintain a “single source of truth” for plans, trackers, and key materials.
- Support governance processes, including documentation, approvals, and reporting standards.
Vendor & Stakeholder Management
- Coordinate work across multiple external vendors (consulting, comms, event, AI partners).
- Manage delivery quality, timelines, and outputs across suppliers.
- Support SOW scoping, onboarding, and performance tracking.
- Act as liaison between internal stakeholders and vendor teams.
Reporting, Insights & Operational Excellence
- Build and maintain dashboards and trackers (project, financial, resource).
- Provide clear, executive-ready updates on progress, risks, and outcomes.
- Drive continuous improvement in processes (financial workflows, project tracking, reporting).
- Support implementation of new tools (e.g., AI-enabled tracking, dashboards, or automation).

Qualifications

8–10 years of experience in project/program management, operations, or PMO roles.
Experience supporting finance/procurement processes (POs, SOWs, vendors).
Experience managing complex, multi-stakeholder programs or initiatives.
Familiarity with company tools (Excel, Power BI, Teams, SharePoint, Planner, etc.).
Experience in innovation / AI / transformation programs is a strong plus.

Desired Skills

Strong operational and execution mindset — able to drive initiatives forward independently.
Experience with financial administration, procurement, and budget tracking.
Excellent project management discipline (planning, tracking, risk management).
Strong stakeholder management across regions, functions, and seniority levels.
High attention to detail combined with ability to operate at pace and in ambiguity.
Data-driven and analytical; comfortable building dashboards and working with data.
Clear, concise communication (written and verbal).

Pay Transparency: The typical base pay for this role across the U.S. is: $40.00 - $45.00/hr. Non-exempt positions are eligible for overtime at a rate of 1.5 times the base hourly rate for all hours worked in excess of 40 in a work week, or as required by state or local law. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience. Full-time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, health savings accounts with qualified medical plan enrollment, 10 paid days off, 3 days paid bereavement leave, 401(k) plan participation with employer match, life and disability insurance, commuter benefits, dependent care flexible spending account, accident insurance, critical illness insurance, hospital indemnity insurance, accommodations and reimbursement for work travel, and discretionary performance or recognition bonus. Sick leave and mobile phone reimbursement provided based on state or local law.

Consent to Communication and Use of AI Technology: By submitting your application for this position and providing your email address(es) and/or phone number(s), you consent to receive text (SMS), email, and/or voice communication whether automated (including auto telephone dialing systems or automatic text messaging systems), pre-recorded, AI-assisted, or individually initiated from Aditi Consulting, our agents, representatives, or affiliates at the phone number and/or email address you have provided. These communications may include information about potential opportunities and information. Message and data rates may apply. Message frequency may vary.
You represent and warrant that the email address(es) and/or telephone number(s) you provided to us belong to you and that you are permitted to receive calls, text (SMS) messages, and/or emails at these contacts. You also acknowledge and agree to Aditi Consulting LLC’s use of AI technology during the sourcing process, including calls from an AI Voice Recruiter. AI is used solely to gather data and does not replace human-based decision-making in employment decisions. Calls may be recorded.

Consent is not a condition of purchasing any property, goods, or services. You may revoke your consent at any time by replying “STOP” to messages or by contacting

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About the Company

Aditi Consulting

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