Program Coordinator - Office of Health Promotion

Job Summary

Central Washington University is recruiting a Program Coordinator to join our Office of Health Promotion team in Ellensburg, Washington. This role is an important member of our team as they enhance the vision for the University. The role is an 11-month cyclic campus-based position, which means you get to see the lives you are impacting. Were offering a competitive salary plus the awesome CWU benefits.

Who we are:

We are a team of individuals committed to Changing Students Lives. No matter what job, each of us plays a part in supporting and empowering our students to fulfill their dreams.

Working in higher education provides career growth and career choice. Think of a university campus like a mini city, operating across 380 acres. Youll find robust academics, libraries, athletics and sporting events, full service and quick serve dining, conferences and events from small to large, recreation centers, housing, health services, police and public safety for the campus population of ~8,300 students.

Central Washington University has been named a Fulbright U.S. Scholar Program Top Producing Institution for the 2022-2023 academic year. In addition, for seven out of eight years, CWU was a recipient of the prestigious Higher Education Excellence in Diversity (HEED) Award from INSIGHT Into Diversity magazine. RentCafe has also named CWU #13 of the Top 20 Best College Towns in the U.S. in 2025.

Come join us on our journey to encourage, inspire, and create spaces where all identities thrive on campus.

Tour our campus in Ellensburg here. www.youtube.com/watch?v=HjdhOegDa9A

What we offer:

Our investment in you begins the day you join our team, a healthy and successful future for you is important to us. We offer medical, dental, life and disability insurance, retirement and optional savings plans, tuition assistance for you and your dependents, discounts across town, an employee assistance program for individualized counseling, and a wellness incentive program. Learn more: Benefits, Perks, and Leave and Total Rewards Calculator.

The Role:

This positions primary responsibility is to coordinate marketing, media and program efforts and organize procedural and administrative operations within the Office of Health Promotion at Central Washington University. There is extensive involvement with students, staff and the public that involves scheduling, coordination of events and monitoring program activities to determine consistency with program goals. Additionally, administrative support is provided to the Director and health promotion initiatives at CWU. The position will serve as the first point of contact for health literacy to CWU students. There is fiscal and accounting support in the form of monthly reconciliation, budget tracking support, and processing travel requests.

All employees are expected to uphold and contribute to CWUs vision, mission, and values, fostering a culture of student success and institutional excellence.

Job Duties

Communication & Program Coordination:

• Compile and distribute information for Health & Wellness Unit activities and priorities, confer with other campus departments and outside agencies.
• Coordinate planning and production of actions and events that promote general health and wellbeing-including but not limited to design of marketing campaigns within Health and Wellness.
• Develop, direct and/or edit original written content for multiple platforms including print publications, websites, social media and event promotions.
• Work with other department staff to develop and deliver video and new media content.
• Manage and supervise work related to health and wellbeing social media accounts; control access, design posting schedules.
• Coordinate the maintenance of department web pages.
• Review and edit print and electronic materials for accessibility and relatability.
• Serve as resource person, including secretarial support, for campus committees concerned with program operations.
• Prepare narrative and/or statistical reports regarding program operations.
• Provide information and advice to students, staff, program participants and/or the public policies and activities; promote the Department and Unit on campus and with outside organizations.
• May make public presentations related to general Health and Wellness initiatives and services.
• Serve as point of contact with University Relations, Publicity, Web Services and Public Affairs as it relates to collaboration and adherence to CWU brand standards policies.

Office and Fiscal Support:

• Process departmental transactions; apply departmental/university policies and procedures as they relate to areas such as payroll, travel, fiscal operations, financial/human resource systems, etc.
• Maintain, monitor, and reconcile budget and fiscal records; recognize inconsistencies; initiate budget transfers; inform supervisor of status.
• Assist staff by making travel arrangements, developing itineraries, processing expenses.
• Under direction of supervisor, orders, receives and maintains inventory.
• Attend meetings and/or conferences as program liaison.
• Ensure that supervisor and staff are fully briefed before scheduled meetings on matters to be considered.
• Use word processing, graphics, statistical, spreadsheet and/or database software.
• Perform complex scheduling including independently prioritizing needs of unit communication plans and program clients.
• Establish and maintain records and files, record statistical information.

Supervision:

• Direct the work of student workers.
• Ensure student workers have necessary resources.
• Actively engage in recruitment and hiring new student employees.
• Assist with defining performance expectations, accountability and providing informal feedback.
• Oversee and lead the student workers; serve as mentor, coach, and leader to resolve complaints and issues.
• Promote professional development opportunities.
• Develop and foster supportive working relationships, motivation and engagement.
• Communicate information to staff on an ongoing basis to influence staff engagement and to be a part of a larger community.
• Recognize and reward student employees for good performance.
• Schedule student employees¿ hours/shifts.
• Recognize value of and promote a diverse workforce. Value and encourage diverse perspectives, creativity, and teamwork.

Assessment and Reporting:

• Evaluate, develop, and adjust or implement marketing processes and procedures to support department goals.
• Track and assess effectiveness of marketing strategies and content delivery.
• Prepare quarterly and annual program and fiscal reports.
• Prepare and present reports, recommendations, and new program initiatives.
• Along with supervisor, develop and administer assessment tools that support department goals.
• Review procedural and process documents; recommend updates for efficiency modernization and effectiveness.
• Prepare narrative and/or statistical reports regarding program operations.
• Perform other duties as assigned.

Minimum Qualifications

• Experience or training that demonstrates the ability to use Outlook, Word, Excel, e-mail, and/or similar software applications to produce written correspondence, create and maintain spreadsheets, receive, and respond to e-mail inquiries, tasks, etc.
• Work regularly with representatives of on and off-campus organizations and agencies regarding the interpretation and implementation of program and institutional policies.
• Attend meetings and/or conferences as program representative.
• Provide information and advice to students, staff, program participants and/or the public regarding program content, policies, and activities.
• Excellent communication, interpersonal and organizational skills and ability to produce work products that are accurate, of quality and meet deadlines.
• Demonstrated willingness and/or experience working with students and/or coworkers from a wide range of abilities, backgrounds and experiences.
• Demonstrated ability and/or experience working collaboratively with students and/or colleagues to foster a supportive and effective learning and work environment.
• OR applicable combination of education and/or experience which demonstrates the ability to perform the essential functions of the position.

Preferred Qualifications

• Two years of experience in health promotion, wellness, or related field.
• Substantive knowledge of a variety of regulations, rules, policies, procedures, processes and materials relevant to the position.
• Demonstrated experience planning and/or leading communication, marketing or promotional efforts for a unit or department.
• Experience with financial, human resources and/or student data systems such as PeopleSoft and/or other systems.
• Fiscal experience, training and/or education that demonstrates the ability to monitor and reconcile budgets, budgeting, payroll, travel, purchasing, compiling and interpreting fiscal data and providing related reports.
• Experience in higher education.
• Experience designing social media campaigns and increasing engagement with customers/clients.
• Experience or training in web page maintenance.
• Demonstrated participation in programs designed to promote student success.
• Ability to incorporate a variety of perspectives and relevant societal issues into everyday conversations.
• Life experiences that demonstrate an ability to contribute to CWUs vision, mission, and values.

Competencies

• Accountability/Dependability: Accepts responsibility for quality of own work; acknowledges and corrects mistakes. Shows up on time, meets standards, deadlines, and work schedules.
• Judgement: Makes timely, informed decisions. Analyzes options and determines appropriate course of action.
• Teamwork: Promotes cooperation and mutual support to achieve goals. Encourages participation and mutual support.
• Adaptability/Flexibility: Responds positively to changing business needs and responsibilities. Adapts approach and methods to achieve results; recovers quickly from setbacks and finds alternatives.
• Commitment to Belonging: Values the uniqueness of every individual and fosters an environment where everyone feels respected and empowered to thrive.

Dont meet every single requirement? At CWU, were committed to creating a welcoming and genuine workplace. If youre excited about this role but your experience doesnt align perfectly with every qualification, we still encourage you to apply. This could be the opportunity youre looking for!

Pay, Benefits, & Work Schedule

Salary: This position is based on the range 41 of the Washington State Classification Listing, which has a minimum monthly salary of $3,665 and maximum monthly salary of $4,882. In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidates current experience, education, skills, and abilities related to the position.

Schedule/Appointment: Monday - Friday, 8:00am-5:00pm (1 hour lunch) / 11-month cyclic (for more detailed information regarding cyclic appointments click link: CWU Cyclic Leave)

Working Conditions: Work is performed in an indoor office setting with frequent in-person interactions. It is essential to be able to remain at a desk/computer workstation for prolonged periods of time, perform extensive data entry and other computer-related tasks and create/maintain filing systems for departmental records. Some evening or weekend work and/or occasional travel may be required.

Benefits: CWU offers a comprehensive benefits package including medical and dental insurance, retirement and optional savings plans, life and disability insurance, along with vacation and sick leave plans depending on employment classification. For additional information please visit Benefits, Perks, and Leave and Total Rewards Calculator.

An employee of CWU may be eligible for the Public Service Loan Forgiveness Program if the employee has student loans. To learn more, visit: https://ofm.wa.gov/state-human-resources/public-service-loan-forgiveness-program.

How To Apply

To apply for this position, you must complete the on-line application and attach:

• A detailed cover letter clearly demonstrating how your education and experience: (a) meet the required (and, as applicable, preferred) qualifications, and (b) demonstrate the ability to perform the responsibilities as described by the posting;

• Resume including work history, education, training; and

• Contact information for three professional references.

Screening Begins: July 8, 2026

Priority will be given to applications received by the screening date. Incomplete applications may not be considered.

Contact Information

Name: Marissa Howat

Title: Director of Health Promotion

Email: marissa.howat@cwu.edu

Phone: 509-963-3213

Website: https://www.cwu.edu/student-life/health-wellness-services/wellness/index.php

Please contact Human Resources at hr@cwu.edu or 509-963-1202 if you require technical assistance with the on-line application process.

Conditions of Employment

Background Check/Reference Check Process:

Prior to employment, final candidate(s) will be required to sign a Sexual Misconduct disclosure in pursuant to RCW 28B.112.080 and submit to a background check. All information obtained through background investigations will be strictly confidential and revealed only to those required to have access.

Notice to Prospective Employees:

Affirmative Action/Equal Opportunity Statement

Central Washington University is an EEO/AA/Title IX Institution. Central Washington Universitys policies and practices affirm and actively promote the rights of all individuals to equal opportunity in education and employment. Discrimination on the basis of race, color, creed, religion, national origin, sex, sexual orientation, gender identity and gender expression, age, marital status, disability, or status as a protected veteran is prohibited. The university provides an internal procedure for reporting discrimination and affords protection against retaliation for participating in the complaint process. Central Washington University complies with all applicable federal, state, and local laws, regulations, and executive orders including when soliciting bids and in the fulfillment of all contracts with governmental agencies. Direct related inquiries to Civil Rights Compliance, 202 Barge Hall, Ellensburg, WA 98926-7501; Telephone 509-963-2050; or email crc@cwu.edu.

Reasonable Accommodations

Central Washington University provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact Human Resources at HR@cwu.edu or call 509-963-1202. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Annual Security and Fire Safety Report (Clery Act)

For the Central Washington University Annual Security and Fire Safety Report (i.e. Clery Report) which includes statistics about reported crimes and information about campus security policies, available online here or call CWU Police and Parking Services at 509-963-2959 for a paper copy.