Program Coordinator

University of Pennsylvania

Philadelphia, PA

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JOB DETAILS

SALARY

$24.21–$29.81 Per Hour

SKILLS

Administrative Skills, Blood Pressure, Calendar Management, Child Support, Clinical Research, Closing Costs, Collections Regulations, Communication Skills, Community Health, Continuous Integration, Cross-Functional, Data Collection, Data Quality, Detail Oriented, Documentation, Entertainment and Media, Epic Systems, Family Medicine, Financial Reporting, Funding, Healthcare, IRB/IEC (Institutional Review Board/Independent Ethics Committee), Information Technology & Information Systems, Inventory Management, Leadership, Legal, Legal Documents, Maintain Compliance, Materials Management, Mentoring, Metrics, Mortgage, Multitasking, Music, Network Monitoring, Network Support, News Reporting, Operations Planning, Organizational Skills, Plan Meetings, Progress Reports, Project Schedule, Project Tracking, Project/Program Coordination, Project/Program Management, Public Health, Purchasing/Procurement, Quality Management, Regulations, Regulatory Compliance, Reporting Dashboards, Schedule Development, Scholarship, Systems Maintenance, Team Player, Theater Production, Training/Teaching, Training/Teaching Curriculum, University Library

LOCATION

Philadelphia, PA

POSTED

1 day ago

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Program Coordinator

Job Profile Title

Coordinator, Program

Job Description Summary

The Department of Family Medicine and Community Health seeks a Program Coordinator to support a portfolio of grant-supported maternal and child health programs. The Program Coordinator will work collaboratively with a multidisciplinary team to identify community maternal health needs, implement evidence-based practices, and apply quality improvement techniques to track postpartum population health metrics. Key responsibilities include integrating grant initiatives into clinical workflows, overseeing network projects locally and statewide, managing project schedules, and maintaining relationships with administrators, faculty, and clinical staff. The role also involves supporting meeting coordination, preparing progress and financial reports, and ensuring seamless collaboration across grant teams.

Job Description

The Program Coordinator (Research Coordinator) will be a part of a team to help improve maternal health outcomes in Pennsylvania and beyond through expansion of maternal child health innovations which (1) provide preconception health delivery for parents at well child visits, (2) address health equity in preconception and reproductive health and (3) utilize the IMPLICIT Interconception Care and 4th Trimester care model. The position is funded through a federal Health Resources and Services Administration (HRSA) grant with a goal to improve obstetrical and maternal health outcomes through improved training and care delivery among the perinatal workforce. The Program Coordinator will work with an energetic team to identify community maternal health needs, assess possible intervention points and guide implementation of evidence-based practices. In this role, the coordinator will use quality improvement techniques and help track population health metrics for postpartum care across related practices.

The Program Coordinator will be responsible for supporting and integrating maternal child health grant initiatives into clinical workflows and training curriculum; provide oversight to network initiatives occurring locally in the institution or in Pennsylvania; monitor project schedules; facilitate the continuous integration of project efforts with their respective grant teams; establish and maintain collaborative relationships with administrators, faculty, and staff; facilitate meeting coordination and documentation of project activities; help prepare progress and financial reports. The Program Coordinator will participate in scheduled project meetings related to grant activities or maternal child health initiatives. Finally, the Program Coordinator will have the capacity for additional training and skill building in EPIC patient lists, dashboards, and other data platforms describing and analyzing population-level data.

Qualifications:

Bachelor’s Degree and 2-3 years of post-degree experience or an equivalent combination of education and experience required. Master’s Degree in public health or health-related concentration preferred. The ideal candidate is a highly organized, detail-oriented professional with a passion for maternal and child health. They bring project management skills, the ability to juggle multiple priorities across sites and grant activities, and a natural aptitude for building collaborative relationships with diverse stakeholders, from frontline clinical staff to academic leadership. A successful candidate that communicates clearly and consistently, thrives in a team-oriented environment, and approaches challenges with a solutions-focused mindset. Comfort with data collection, regulatory compliance, and health information systems (such as EPIC) is a plus, as is a genuine curiosity for quality improvement and population health. Prior experience in clinical research coordination, public health, or a related healthcare setting will set candidates up for success in this dynamic and rewarding role.

The position is contingent upon future funding.

Job Location - City, State

Philadelphia, Pennsylvania

Responsibilities/Duties:

Clinical Integration & Site Liaison - Serve as the principal liaison for assigned sites, supporting the integration of maternal child health grant initiatives into clinical workflows and training curriculum. Interface with providers and site clinical teams, foster collaborative relationships with administrators and faculty, and function as a key resource for physicians and healthcare staff on project implementation.

Research Coordination & Compliance - Oversee and monitor research activities to ensure compliance with human subject protection guidelines and applicable regulatory standards. Support IRB submissions and continuing reviews, maintain regulatory and legal documentation, and ensure collected data is accurate, complete, and integrity-intact across all approved protocols.

Project Management & Reporting - Monitor project schedules, develop operational tools, and maintain recordkeeping systems. Facilitate meeting coordination, document project activities, and help prepare progress and financial reports. Oversee administrative support functions to keep network initiatives on track locally and across Pennsylvania.

Stakeholder Communication & Collaboration - Maintain ongoing communication with provider champions, site personnel, IMPLICIT staff, and leadership. Collaborate with other Project Coordinators across sites and grants, contribute to the mentoring of new network staff, and support the continuous integration of project efforts with respective grant teams.

Supply & Materials Management - Maintain adequate inventory of IMPLICIT Network supplies, including multivitamins, blood pressure cuffs, and educational/handout materials. Oversee procurement and distribution of grant-specific materials to ensure consistent availability across assigned sites.

Other duties as assigned

Department / School

Perelman School of Medicine

Pay Range

$24.21 - $29.81 Hourly Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics) , citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law .

Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

+ Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

+ Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

+ Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

+ Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

+ Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

+ Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

+ Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

+ University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

+ Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

+ Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

+ Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

+ Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

The University of Pennsylvania’s special character is reflected in the wide variety of backgrounds, experiences, and perspectives of the Penn community. We seek talented faculty and staff who will constitute a vibrant community and help create an educational and working environment that best supports the University’s commitment to excellence in teaching, research, and scholarship. The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status, or any class protected under applicable federal, state or local law.

About the Company

University of Pennsylvania

Penn's beautiful urban campus provides easy access to a range of educational, cultural, and recreational activities. We offer excellent healthcare and tuition benefits for you and your family, as well as generous retirement benefits, professional development opportunities and flexible work options. Penn is a diverse, multicultural learning community at the cutting edge of research and information technology. Click here to read more about why we're a Best Employer. Not only does Penn offer a unique environment within the city of Philadelphia to work, we also provide a wide array of employee benefits. From a competitive retirement program and comprehensive health care options to health promotion and wellness services and tuition assistance, there's a wealth of opportunities and resources available to you at Penn.

Penn is frequently cited as an outstanding employer:

Recipient of the 2010 Terri Lynne Lokoff Child Care Foundation Corporate Leadership Award for commitment to supporting worklife balance programs.
Selected as a recipient of the 2010 Healthy Workplace Award by the Philadelphia Business Journal and presenting sponsor UnitedHealthcare
Recognized as a 2010 Top Workplace by The Philadelphia Inquirer/Daily News.
Recipient of the 2009 Vision Award for commitment to workforce diversity and economic inclusion.
Selected for Computerworld's 100 Best Places to Work in IT six years in a row!
Recognized by the Delaware Valley Association for the Education of Young Children as a 2006 Best Employer for Working Parents
Named a Best Place to Work in the November 2007 issue of Philadelphia Magazine.
Designated a Best Workplace for Commuters by the National Center for Transit Research

COMPANY SIZE

100 to 499 employees

INDUSTRY

Advertising and PR Services

FOUNDED

1990

WEBSITE

http://www.cmimedia.com/

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