PROGRAM COORDINATOR RESIDENCE SERVICES AUXILARY Office of Housing

PROGRAM COORDINATOR RESIDENCE SERVICES AUXILARY Office of Housing?CategoryCharles River Campus --> AdministrativeSupportClerical Job LocationBOSTON MA United States Tracking Code26500049840213 Posted Date2132026 Salary GradeGrade 25 Expected Hiring Range Minimum22.00 Expected Hiring Range Maximum29.00 The salary of the finalist selected for this role will be set based on a variety of factors including but not limited to departmental budgets qualifications experience education licenses specialty training and internal pay comparison. The above hiring range represents the Universitys good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position TypeFull-TimeRegular Provide general office clerical and onsite support for the Residence Services operations. Assist with the central key inventory for residential system conduct key-board inventories at the residence halls. Field a high volume of phone calls and email inquiries from students parents and other University departments and provide excellent customer service. Assist in mitigating student room issues out in the field. This position is also responsible for managing vending services this is the distribution of MicroFridges and Safes during the academic year and summer. Must have ability to lift and carry 50 lbs.

Key responsibilities include:

• Resolve student and parent complaints with furniture appliances and facilities by visiting rooms across campuses especially during move-inout and transition periods. Coordinate with Facilities Management to resolve any issues with room condition. Monitor and process work orders received through the Maintenance module in StarRez. Organize furniture request and appliance repairs forms for warehouse staff and outside vendors. Maintain accurate records and logs of same.
• Oversee and conduct damage billing with student staff. At the end of each semester visit empty rooms to inspect overall condition of roomssuitesapartments. Ensure that appropriate documentation and photographs are collected so that if students appeal documentation can be provided. Communicate with students and parents about damage and keylock charges posted to students accounts. Post charges to student accounts for lost keys lock changes and dorm damages. Assist in the Room Condition Report process management and use the data when processing damage billing at the end of each semester.
• Monitor move-in and move-out progress in the residences. Monitor accurate placement and retrieval of moving carts assist students with issues while moving inout provide support for the Associate Director with following up on student and parent issues. Monitor and respond to emails in the Housing Residence Services central mailbox. Ensure notes are updated in StarRez.
• Process lock change requests prioritize orders and coordinate with residence staff on all matters related to issuance and replacement of room keys missing keys and lock changes. Conduct key-board inventories and turnovers in the residence hall offices and troubleshoot key issues.
• Assist in managing all Vending services operations. This includes the distribution of MicroFridgesSafes TVs during the academic year and summer including managing laundry facilities in residential buildings and UPS storage program. This will also include being responsible for managing the vending service account and responding to emails calls website and budget.
• Use FacilityOS software to log and maintain inventory. Coordinate barcoding of furniture and appliances in the residences.

Required Skills High School DiplomaGED B.A.B.S. preferred and one to three years of experience.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color natural or protective hairstyle religion sex age national origin physical or mental disability sexual orientation gender identity genetic information military service pregnancy or pregnancy-related condition or because of marital parental or veteran status. We are a VEVRAA Federal Contractor.