Program Coordinator

Job Details:
Job Title: Program Coordinator
Duration: 12 Months (Possible extension)
Location: White plains, NY
Pay Range: $30.00 - $35.00 hr. On W2
Hybrid role 3 days onsite 2 day remote
Schedule:   Monday through Friday 7.5-hour workday with .5-hour unpaid lunch, paid for time worked only

Project Overview
This is an entry level position with our ideal candidate being a results-driven team player with energy in a fast-paced environment. This role will support the Environmental Justice department to help plan and execute external-facing events and programs.

Job Functions & Responsibilities
•Assist with all aspects of event logistics, including venue selection, vendor management, attendee travel, and onsite coordination, to ensure flawless execution on event day.
•Maintain & coordinate calendars, manage attendee lists, prepare name badges and conference materials, and manage event registrations.
•Supporting communication with community partners, vendors, local organizations, and internal staff.
•Process event-related invoices, update registration reports, and maintain accurate records for post-event evaluation.
•Track and update internal spreadsheets and documents related to program/event metrics and budget tracking.
•Assist in procurement activities including purchase requisitions
•Coordinate catering and giveaway orders to support educational programs.
•Support collection, organization and disbursement of promotional and collateral materials.
•Prepare space for in-person company events, coordinate with AV team, facilities.
•Support preparation of written reports & presentations for management.
•Works in a flexible role that requires pivoting across priorities and managing diverse tasks as needed.

Skills
•Highly effective verbal, written & presentation skills.
•Proficiency in Microsoft Office Suite applications including Word, Excel, and PowerPoint.
•Strong interpersonal skills, with the ability to work in diverse communities, understanding ethnic, social and economic issues.
•High degree of motivation, with the ability to handle competing priorities, while demonstrating a high level of attention to detail.
•Ability to undertake travel, weekend and evening work to coincide with community events and workshops.
•Experience in community outreach is preferred.
•Ability to carry materials to and from events.
•Proficient in data analytics & GIS.
•Travel expectation up to 50% for in-person programming and event execution.

Education & Certifications
•Associate degree preferred.
•Minimum 2 years of business experience.


EEO Employer
LanceSoft is a certified Minority Business Enterprise (MBE) and an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. LanceSoft makes hiring decisions based solely on qualifications, merit, and business needs at the time.