Program/Facility Coordinator - Community Events

Program/Facility Coordinator - Community Events

Salary

$64,342.00 - $73,992.00 Annually

Location

City Hall Bloomington, IN

Job Type

Regular Full-Time (40hrs/week; with benefits)

Department

Parks & Recreation

Opening Date

07/09/2026

Closing Date

7/30/2026 11:59 PM Eastern

FLSA

Non-Exempt

Bargaining Unit

N/A

Typical Work Schedule:

Monday - Friday 8 am - 5 pm

Position Reports to:

Recreation Services General Manager.

Supervises Staff:

No

• Description
• Benefits
• Questions

Description

Incumbent serves as Coordinator for the Community Events Area, with responsibility for the development, planning, implementation, and evaluation of community special events programs.

Duties

Primary

Evaluate community needs to determine and prepare event and program proposals to the Recreation Services General Manager.

Manages all aspects of Arts related programming.

Actively seeks out community partnerships, collaborations, and contracts with agencies and organizations that assist with the facilitation of activities and services, and support the efforts of the Recreation Services Area

Develops and supports marketing and outreach efforts to promote programs and events, including the creation and distribution of promotional materials, and cultivation of sponsorships and financial support from local businesses.

Manages part-time staff, interns and volunteers for special events, activities and other specialized recreational services

Oversees management of the mobile stage, Waldron Hill and Buskirk stage, Hopewell stage, sound equipment, special use permits, and rental requests.

Represents the department at external community group and agency meetings, acting as a strategic liaison to relay key updates and event recommendations back to the Recreation Services General Manager.

Assists Recreation Services General Manager with budget management, presentation preparation, and department wide events.

Take all reasonable steps to maintain a safe work environment.

Secondary

Occasionally serves as escort for off-site activities.

Travels to state, regional and national meetings, and other professional training programs.

Performs related duties as assigned.

Job Requirements

A Bachelor's Degree in Recreation Administration, Arts Administration, or equivalent knowledge, skills, and abilities to perform the essential duties of the position.

Minimum experience equivalent to one year with supervisory experience required.

Experience and knowledge of sound production, preferred.

Knowledge of the design, planning and implementation of special events.

Ability to direct, train, coordinate, and evaluate the work of others, including interns, part time staff, and volunteers.

Ability to obtain certification for administering American Red Cross First Aid, CPR, and AED within the first six months of employment.

Maintain a valid license to safely transport and deliver event materials across multiple venues.

Difficulty of Work and Personal Work Relationship

Difficulty to work

Incumbent performs duties which are broad in scope and impact and require the consideration of complex variables and their potential interrelationships in the assessment, design, and implementation of short and long-range goals and objectives of the Community Events Area.

Incumbent must exercise independent judgment and be able to perform a variety of duties in all weather conditions.Incumbent is expected to manage multiple projects and deadlines and manage concerns associated with large events and associated crowds and participants (i.e. weather judgment calls, crowd control from 50-10,000, liability of event).

The position requires the person to create, write, develop and/or maintain reports,

Maintain a valid license to safely transport and deliver event materials across multiple venues.

The position requires a flexible work schedule including weekends and evening hours.

A considerable amount of physical effort and seasonally long hours may be required to accomplish assigned job duties in a variety of weather conditions.

Personal Work Relationship

Incumbent maintains frequent contact with department superiors, staff, and other departments to ensure effective operation of Area programs and events, requiring the ability to communicate effectively both orally and in writing.

Frequent contact is maintained with members of various boards and commissions, and members of the community and program participants for a variety of purposes including explanation and interpretation of policy and program goals, coordination of activities, alternative funding sources,and rendering program services. Initiates and fosters partnership opportunities within the commun

An Equal Opportunity Employer, La Egualdad De Oportunidades De Empleo Es La Ley. The City of Bloomington does not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The City of Bloomington validates authorization to work using E-Verify, which provides the Social Security Administration and the Department of Homeland Security with information from each new employee's I-9 form to confirm work authorization.

We offer an excellent benefits package to regular full-time and part-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, and personal time off.

• Eligible employees receive 13 paid holidays per year. They may earn up to 4 weeks (160 hours) of Paid Time Off in their first year of employment and 5 weeks (200 hours) in their second calendar year of employment.
• The City contributes 100% of the 14.2% of a regular employees salary to their retirement fund through the Indiana Public Retirement System (INPRS). Employees may contribute additional pre-taxed dollars to a 457(b) Deferred Compensation Plan account to supplement their retirement earnings. The City will contribute double the amount of the employees 457 (b) contribution to a 401(a) account up to $30 per pay.
• Health, vision, and dental insurance premiums are subsidized by the City and are available on day one of employment to regular employees. Employees may elect the High Deductible Insurance plan with the City providing an HSA contribution and if the employee is a non-smoker or participating in the Tobacco Cessation program, the employee only plan is at no cost to the employee.
• Employees and their dependents (ages 3 and up) who are on the Citys health insurance may utilize the City Employee Health Clinic.
• Employee Tuition reimbursement plan.*
• Employees may receive over $2,400 per year in HSA contributions and wellness reimbursements, insurance discounts, and incentives.
• The City offers life insurance, accidental death and dismemberment, and long term disability insurance at no cost to employees. Employees may elect voluntary term life and short-term disability insurance.
• After 1 year of employment, six weeks of paid parental leave are available to eligible employees.
• Student Loan Forgiveness: The City of Bloomington is an eligible employer for the Public Service Loan Forgiveness program. The PSLF Program forgives the remaining balance on Direct Loans.*
• City Employees can participate in the Sustainable Commuter Incentive program for financial incentive.
• City Employees are able to ride the Bloomington Transit for free.
• Conditions and restrictions apply.

01

Do you meet the minimum requirements of a bachelor's degree in Recreation Administration, Arts Administration, or equivalent knowledge, skills, and abilities to perform the essential duties of the position.

• Yes
• No

02

Describe how you meet the minimum experience equivalent to one year with supervisory experience. If you do not have prior experience, type NA.

03

This position requires a valid drivers license as a condition of employment. Are you able to obtain and maintain a valid Indiana drivers license by your start date?

• Yes
• No

Required Question

Employer City of Bloomington, Indiana

Address 401 North Morton Street

Bloomington, Indiana, 47404

Phone 812-349-3404

Website https://bloomington.in.gov/