Program Manager Assistant

Sonalysts, Inc. is seeking a motivated, detail-driven Program Manager Assistant who combines strong administrative capability with analytical thinking. This role supports multiple defense-oriented projects and requires excellent organization, communication, and problem‑solving skills. Candidates who enjoy taking ownership, improving processes, and learning new technical domains will thrive.

Who We Are

Sonalysts, Inc. is a small, 100% employee-owned business (ESOP) supporting diverse customers across the Navy, Air Force, Space Force, Army, and other defense and commercial sectors. Our employees come from military, technical, analytical, and creative backgrounds-and all contribute to solving the defense industry's most complex challenges. As an employee‑owner, you will have a voice in shaping both your work and the company's direction.

What You Will Be Doing

You will provide both administrative support and analytical assistance to project managers and technical teams. Responsibilities include, but are not limited to:

Program & Project Support

• Coordinate meetings, workshops, and internal/external events, including agendas, logistics, action tracking, and facility preparation.
• Manage visit requests, access requests, closed-area training, and other security-related administrative actions.
• Support contract deliverable management: tracking deliverable requirements and periodicity, compiling monthly reports, and ensuring timely submissions.
• Maintain project calendars, repositories, checklists, procedures, and documentation libraries.
• Leverage Artificial Intelligence (AI) tools to streamline work process and improve the speed of deliverables.

Analytical & Operational Tasks

• Monitor financial and funding data, including contract cost tracking.
• Develop and update basic project metrics.
• Track team workload, hours, trainings, onboarding actions, and other programmatic performance data.
• Update schedules, lessons learned, project management content, and other project artifacts.

Technical Editing & Documentation

• Edit technical reports and format documents using Microsoft Office and other typical tools.
• Assist with organization and management of technical libraries and document repositories.
• Support meetings by attending, note-taking, and tracking actions, with opportunities to expand technical knowledge.

Business Development & Hiring Support

• Update opportunity trackers, proposal schedules, and related business development tools.
• Provide proposal editing support prior to technical review.
• Assist with job ad tracking, candidate coordination, and onboarding tasks including checklists and computer/access requests.

What's in It for You

• Salary ranges between $65,000-$125,000, dependent on experience, qualifications and other relevant business criteria.
• The opportunity to grow from a junior analyst into larger project roles.
• Hands-on experience with real-world defense projects and innovative technical teams.
• Becoming an integral part of an innovative employee-owned company which includes:
• Flexible Time Program enabling an optimal work-life balance by permitting partners to arrange their work around personal appointments, parent-teacher conferences, children's activities and the like, so long as the partner gets the job done on-time.
• Paid Time Off
• 401(k) Plan with company match
• Employee Stock Ownership Plan (ESOP)
• Sales Bonus Program
• Special Performance and Retention Bonus Program
• Health and Dental Insurance
• Dependent Care Assistance Plan
• Health Care Reimbursement Plan
• Employee Referral Bonus Program
• Professional Development through Tuition Reimbursement Program, Online Training Program and Targeted Skills Program
• Relocation Assistance to Southeastern Connecticut, to be in the vicinity of our Waterford, CT headquarters.

Required Qualifications

• Bachelor's degree in a technical or managerial discipline

• Ten (10) years of relevant experience

• Strong written and verbal communication skills

• Experience with Microsoft Office tools

• Candidates must submit a cover letter addressing the following subject:

• Explain how you have used artificial intelligence in your education studies, personal life, or a previous job. Articulate how you will leverage AI to assist you with the tasks listed above. All submissions must be unclassified.

• Must be a U.S. citizen, eligible for a U.S. Department of Defense (DoD) SECRET security clearance*

Desired but Not Required

• Experience in DoD, government programs, or defense contracting environments
• Experience with event/workshop support, configuration management, or project tracking tasks
• Familiarity with SharePoint, project scheduling, or basic data analysis
• Experience supporting financial tracking, metrics development, or technical editing
• Experience with softare team process management
• Possessing an active U.S. Department of Defense (DoD) SECRET security clearance*
• Obtaining a U.S. Government security clearance involves periodic comprehensive background checks. Candidates are eligible for a clearance if they have demonstrated sound financial management (including good credit) over time, are free of criminal records, have limited foreign contacts or ties, and other factors indicative of a position of trust to protect information sensitive to the U.S. Government.

Sonalysts, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, and will not be discriminated against on the basis of, race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, disability, or other basis protected by law.

This job is not available to residents of New York City because of local law restrictions there.

Drug Testing Employer

www.sonalysts.com