Bachelor s degree from an accredited institution in public administration,health administration, business administration, or a related field preferred
Experience: 3 7 years of progressively responsible experience providing executive-level administrative, operational, or program coordination support, preferably in government, healthcare, or large-scale program environments
Or any combination of education and experience that demo
Preferred Skills and Experience
Experience supporting executive leadership within government, healthcare, or large-scale federally funded initiatives
Strong organizational and communication skills
Proficiency in Microsoft Office and scheduling systems
Experience coordinating administrative or operational workflows across multiple teams or agencies
Experience in healthcare, public health, or state government preferred.
Scope of Work
Rural Health Transformation Program Coordination:
Provide high-level executive support to the RHTP Director, including calendar
management, scheduling of internal and external meetings, and coordination across multiple agencies and partners
Track and manage key RHTP deliverables, timelines, and action items across initiatives and ensure timely follow-up and federal compliance requirements
Coordinate cross-functional meetings with state agencies, vendors, federal partners, and community stakeholders Prepare briefing materials, meeting summaries, talking points, and decision memos for leadership use.
Support coordination of workflows, including tracking RFP timelines, approvals, and posting status in collaboration with procurement and communications teams
Maintain centralized tracking systems for RHTP initiatives files, deliverables, contracts, invoices, and implementation milestones
Support coordination of communications between RHTP leadership, CMS, and internal state partners to ensure timely responses and documentation compliance
Operational and Administrative Support:
Coordinate day-to-day administrative execution of RHTP priorities across workstreams
Track approvals, document routing, and signature workflows to ensure timely completion
Support preparation of materials for federal reporting, compliance submissions, and internal meetings
Maintain organized records of contracts, program documentation, and meeting materials
Coordinate procurement of supplies, equipment, and operational materials for program needs
Support onboarding of new staff, including workspace setup, systems access, and orientation logistics
Liaise with administrative and operations teams to ensure program operational needs are met
Monitor and flag operational issues, delays, or coordination gaps and escalate as appropriate
Cross-Office Administrative Coordination
Work collaboratively with other executive assistants within the Executive Office of Health and Human Services to align administrative processes and share workload support as needed
Support coordination of shared services such as scheduling, procurement processes, onboarding systems, and document routing
Assist in ensuring consistency of administrative procedures across offices and programs
Stakeholder Engagement and Meeting Coordination
Coordinate logistics for stakeholder engagements, including scheduling, agendas, materials, and follow-up actions
Ensure continuity of communication across internal teams, advisory bodies, and external partners
Support planning and execution of public-facing meetings, listening sessions, and implementation convenings
Maintain contact lists and communication pathways for key RHTP partners and
stakeholders
Assist in preparing materials for public meetings, briefings, and leadership updates
Program Implementation Support and Strategic Alignment
Support alignment of RHTP implementation activities with broader state health system transformation efforts
Assist in maintaining organized records of contracts, agreements, and program
documentation
Support preparation of leadership updates and high-level summaries of program progress
Provide administrative and coordination support to ensure continuity across leadership transitions and evolving program structures
Required Qualifications for Appointment
Knowledge, Skills, and Capacity:
Strong organizational and executive support skills, with demonstrated ability to manage complex schedules, priorities, and deadlines
Excellent written and verbal communication skills, including the ability to prepare clear summaries and briefing materials
Strong attention to detail and ability to manage multiple concurrent workstreams
Ability to operate effectively in a fast-paced, high-accountability policy and implementation environment
Familiarity with public sector operations, healthcare systems, or federally funded programs preferred
Strong interpersonal skills with ability to coordinate across executive leadership,
technical teams, and external stakeholders
Ability to exercise discretion and maintain confidentiality in executive-level work
Education and Experience
At a high level of responsibility, this position provides executive-level administrative, operational and implementation support to the Director of the Rural Health Transformation Program (RHTP). The role is responsible for ensuring the effective coordination, scheduling, and execution of RHTP priorities across multiple initiatives, partners, and interagency workstreams.
In addition to executive support functions, this position supports day-to-day operational needs of the program, including onboarding coordination, procurement of supplies and equipment, and administrative logistics necessary to maintain program operations. This position functions as a central coordination point to support timely implementation of program activities, facilitate internal and external communications, and ensure alignment of deliverables with program timelines, federal requirements, and state processes. Work is performed with a high degree of independence, discretion, and judgment in support of program execution and operational efficiency.
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