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Program Manager

Zencon Group

Tallahassee, FL

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JOB DETAILS
SKILLS
Acceptance Testing, Accounting, Analysis Skills, BSP, Budget Management, Budget Reporting, Budgeting, Bug Tracking/Defect Management, Business Case, Business Solutions, Business Support, Cash Management, Cloud Computing, Communication Skills, Criminal Justice, Data Formats, Data Mapping, Data Warehousing, Documentation, Expense Reports, Financial Management, Financial Systems, Information Technology & Information Systems, Leadership, Maintain Compliance, Mentoring, Oracle, Peoplesoft, Performance Analysis, Plan Meetings, Program Planning, Project Planning, Project Tracking, Project/Program Management, Qualitative Analysis, Quality Management, Quantitative Analysis, Quantitative Risk Assessment (QRA), Reporting Skills, Risk, Risk Analysis, Risk Management, Service-Oriented Architecture (fka Distributed Object Architecture), Software Development, Strategic Planning, System Integration (SI), Technical Leadership, Test Plan/Schedule, Test Scripts, Time Management, White Papers
LOCATION
Tallahassee, FL
POSTED
26 days ago
Background
The current State of Florida Accounting Information Resource (FLAIR) system is based on software developed in the 1970s and was implemented as the core of the state's financial system in 1981. The State has now embarked on a multi year endeavor to replace FLAIR with a cloud-based modern financial management solution (FMS) called the Florida Planning Accounting and Ledger Management (PALM) Project.
The project officially began in 2014 with the Cash Management portion going live in July 2021. The implementation date for the remaining Financial, Payroll, and Data Warehouse waves is scheduled for July 1, 2026.
Florida PALM operates on Oracle PeopleSoft 9.2, leverages a Service Oriented Architecture (SOA), is hosted by Oracle Cloud Infrastructure, and is connected via MyFloridaNet-2.
To align FDLE's implementation approach to the Florida PALM project, comprehensive project management, functional transition planning, and remediation of impacted people, processes, and technology will be required. Multiple agency business systems have been identified as containing FLAIR data elements. They will need to be assessed and analyzed to determine if they will require modifications, if they are to be retired, or if they will be unimpacted.
We currently have numerous business systems that exchange data with FLAIR. Many of these systems will be required to interact with Florida PALM and continue to provide data files on a daily, weekly, and/or monthly basis. Some of these systems are sizeable and will require considerable effort to prepare each of them to accurately communicate with the new Florida PALM system.
Additionally, any process or workflow that relates to financial data within the Business Support Program sections must be evaluated and revised in order to perform daily functions in PALM as well as produce required reporting. Training will also need to be developed and implemented prior to go-live.
The transformation of these critical functional agency business systems and related activities will involve close collaboration between the FDLE and the Florida PALM Project team. FDLE requires the services of a full-time Program Manager to plan and direct the work detailed above.

Description of Services & Deliverables
The Program Manager will work under the direction of an FDLE supervisor to achieve the goals and objectives of the Florida PALM Integration Project.

Responsibilities
Responsible for oversight and management of the Florida PALM Integration Program consisting of multiple systems and state agencies
Develops the program strategy, supporting business case, and various enterprise-wide high-level project plans
Ensures integration of systems and projects and adjusts project scope, timing, and budgets as needed, based on the needs of the stakeholders
Communicate with IT leadership, business leadership, and vendors to communicate program strategy, direction, and changes
Responsible for delivering all projects contained in the project portfolio on time, within budget, and meeting the strategic and business requirements
Responsible for tracking key project milestones and recommending adjustments
Project Initiation, Planning, Execution, Monitoring & Controlling, & Closing
Scope definition, validation, and control
Schedule planning, definition, sequencing, estimating, development, and controlling
Quality planning, management, and controlling
Resource planning, estimating, acquisition, development, management, and controlling
Communications planning, management, and monitoring
Risk planning, identification, qualitative and quantitative analysis, and response planning, implementation, and monitoring
Stakeholder identification, planning, management, and engagement
Issue Management and tracking
Manage and mentor project leaders and project management staff, both intra- and inter-agency
Responsible for the management of one or more medium to large-sized, moderately to highly complex projects
Create agency specific user acceptance testing plan
Coordinate, track and assist with development of user acceptance test scripts
Create training plan for agency managed end user training
Ensure effective communication among project stakeholders
Monitor contractor performance
Serve as a single point of contact for reporting project status
Serve as single point of contact between FDLE and the PALM project team
Provide detailed and summary reporting of project status, including progress and outlook
Make recommendations for executive action when required
Ensure compliance with contractual agreements
Coordinate activities with FDLE Information Technology Services (ITS), Criminal Justice Information Services (CJIS), BSP, IFS.
Provide assistance to FDLE staff in the preparation of documentation to support budget requests, and supporting documentation required by the Governor's Office and Legislature
Plan and facilitate meetings as required by FDLE and the Palm Project team
Prepare and present information related to data sharing as required

Deliverables
Program Management documentation including system inventories, strategic documentation, white papers, contracts, MOUs, and all other deliverables required to oversee and manage the Florida PALM Integration Program
Project Management Plan, describing how the project will be planned, executed, monitored, controlled and closed
Project Schedule, including activity definition, activity sequencing, activity duration estimating, milestones, and resource allocations updated biweekly
Risk Management Plan including a risk register identifying all risks with a qualitative and quantitative risk analysis and risk response plans updated biweekly
Issue Register updated biweekly
Deployment and Implementation Plan
Test Plans including Defect Management Plan
Communications and Communications Management Plan
Action Items Register
Status reports based on reporting schedule
Monthly Budget and Expenditures report as required
Research papers on existing systems and related technology
Information on data fields and data mapping activities
Summarization and/or white papers of research activities
Presentations as required

About the Company

Z

Zencon Group

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