Program Operations Coordinator (Part-Time, 20 Hours+/Week)American Medical and Trade Institute (AMTI) Competitive Hourly Rate • Flexible Schedule • Ideal for School-Based Professionals
American Medical and Trade Institute partners with high schools across New Jersey to deliver nationally recognized certification programs in Allied Health, Public Safety, Criminal Justice, and high-demand career pathways. We are seeking a part-time Program Operations Coordinator who can support our instructors, communicate with school administrators, and ensure smooth operations across multiple program sites.
This role is especially well-suited for candidates with experience working in a principal’s office, school main office, guidance department, or district administrative environment.
Key Responsibilities
School Program Coordination
Serve as the primary point of contact for AMTI instructors across multiple high school locations
Ensure daily attendance, weekly reports, clinical logs, and waivers are submitted accurately and on time
Communicate professionally with principals, administrators, and school staff
Conduct virtual or on-site check-ins to confirm classes are running to AMTI standards
Operational & Administrative Support
Maintain all program records, rosters, and compliance-related documentation
Support the onboarding of new instructors and assist with scheduling, materials, and classroom needs
Prepare weekly program summaries and help manage the operational flow of programs
Provide direct administrative support to AMTI leadership, including follow-ups and issue tracking
Accountability & Leadership
Hold instructors accountable for deadlines and program expectations
Identify issues early and escalate to leadership as needed
Represent AMTI professionally in all communications
Ideal Background
We strongly encourage candidates with experience in:
Principal’s Office Administration
Assistant to a Principal or Vice Principal
School Main Office Support
Guidance Office Coordination
District Program Support / Student Services
CTE or vocational program administration
Your familiarity with K–12 workflows is a major advantage in this role.
Required Qualifications
Strong communication skills and confidence in interacting with school administrators
Highly organized with excellent follow-through
Experience coordinating staff, programs, or operations across multiple locations
Ability to work independently, prioritize tasks, and meet deadlines
Proficiency with Google Workspace, shared drives, email, and virtual meeting platforms
Preferred Qualifications
Experience in Allied Health, CTE, or school-based program support
Bilingual (English/Spanish)
Familiarity with compliance documentation and high-school administrative processes
Schedule & Compensation
Part-Time, 20 Hours+/Week with flexible scheduling
Primarily remote with occasional school visits
Competitive hourly rate based on experience
Who Thrives in This Role
You’ll be successful here if you:
Stay organized in fast-paced, multi-site environments
Are assertive and professional when following up with instructors
Communicate clearly with school administrators
Enjoy supporting programs that impact students directly
Numbers & Facts
Location
Passaic, NJ
Skills
Administrative Skillsunmatched
Communication Skillsunmatched
Criminal Justiceunmatched
Documentationunmatched
Educational Administrationunmatched
English Languageunmatched
Establish Prioritiesunmatched
Follow Throughunmatched
Hardware Virtualizationunmatched
Identify Issuesunmatched
Leadershipunmatched
Multilingualunmatched
Onboardingunmatched
Operational Supportunmatched
Operations Managementunmatched
Organizational Skillsunmatched
Project/Program Coordinationunmatched
Public Safetyunmatched
Record Keepingunmatched
Safety/Work Safetyunmatched
Secondary Schoolunmatched
Spanish Languageunmatched
Student Servicesunmatched
Time Managementunmatched
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