Program Operations Coordinator (Part-Time, 20 Hours+/Week)

American Medical and Trade Institute (AMTI)
Competitive Hourly Rate • Flexible Schedule • Ideal for School-Based Professionals


American Medical and Trade Institute partners with high schools across New Jersey to deliver nationally recognized certification programs in Allied Health, Public Safety, Criminal Justice, and high-demand career pathways. We are seeking a part-time Program Operations Coordinator who can support our instructors, communicate with school administrators, and ensure smooth operations across multiple program sites.


This role is especially well-suited for candidates with experience working in a principal’s office, school main office, guidance department, or district administrative environment.


Key Responsibilities


School Program Coordination

• Serve as the primary point of contact for AMTI instructors across multiple high school locations
  
  
• Ensure daily attendance, weekly reports, clinical logs, and waivers are submitted accurately and on time
  
  
• Communicate professionally with principals, administrators, and school staff
  
  
• Conduct virtual or on-site check-ins to confirm classes are running to AMTI standards
  
  

Operational & Administrative Support

• Maintain all program records, rosters, and compliance-related documentation
  
  
• Support the onboarding of new instructors and assist with scheduling, materials, and classroom needs
  
  
• Prepare weekly program summaries and help manage the operational flow of programs
  
  
• Provide direct administrative support to AMTI leadership, including follow-ups and issue tracking
  
  

Accountability & Leadership

• Hold instructors accountable for deadlines and program expectations
  
  
• Identify issues early and escalate to leadership as needed
  
  
• Represent AMTI professionally in all communications
  
  

Ideal Background


We strongly encourage candidates with experience in:

• Principal’s Office Administration
  
  
• Assistant to a Principal or Vice Principal
  
  
• School Main Office Support
  
  
• Guidance Office Coordination
  
  
• District Program Support / Student Services
  
  
• CTE or vocational program administration
  
  

Your familiarity with K–12 workflows is a major advantage in this role.


Required Qualifications

• Strong communication skills and confidence in interacting with school administrators
  
  
• Highly organized with excellent follow-through
  
  
• Experience coordinating staff, programs, or operations across multiple locations
  
  
• Ability to work independently, prioritize tasks, and meet deadlines
  
  
• Proficiency with Google Workspace, shared drives, email, and virtual meeting platforms
  
  

Preferred Qualifications

• Experience in Allied Health, CTE, or school-based program support
  
  
• Bilingual (English/Spanish)
  
  
• Familiarity with compliance documentation and high-school administrative processes
  
  

Schedule & Compensation

• Part-Time, 20 Hours+/Week with flexible scheduling
  
  
• Primarily remote with occasional school visits
  
  
• Competitive hourly rate based on experience
  
  

Who Thrives in This Role


You’ll be successful here if you:

• Stay organized in fast-paced, multi-site environments
  
  
• Are assertive and professional when following up with instructors
  
  
• Communicate clearly with school administrators
  
  
• Enjoy supporting programs that impact students directly