Program Operations III

Support the Program Manager by managing day-to-day program operations, deliverable tracking, and cross-functional coordination for Department of Defense mission systems. As a Deputy Program/Project Manager, you will: 

• Support the Program Manager in planning, monitoring, and executing program activities across multiple concurrent workstreams 

• Manage the tracking, submission, and quality review of Contract Data Requirements Lists (CDRLs) to ensure on-time delivery and acceptance 

• Coordinate training activities, schedules, and completion tracking for program personnel 

• Manage travel planning, coordination, and reporting in support of program execution requirements 

• Identify and facilitate resolution of operational issues, acting as a liaison between technical and functional areas 

• Provide direct support to the Program Management Office (PMO) across administrative, operational, and reporting functions 

• Support the Program Manager in day-to-day program operations, including scheduling, resource coordination, and status tracking 
• Maintain CDRL tracking logs, monitor submission timelines, and coordinate quality reviews to ensure all deliverables meet contractual acceptance criteria 
• Support the development and maintenance of program status reports, progress reports, and management review materials 
• Coordinate and track staff training requirements, including security training, technical certifications, and onboarding requirements 
• Plan, coordinate, and process travel requests, ensuring compliance with program and corporate travel policies 
• Serve as a point of contact between technical teams, functional support areas, and program leadership to resolve operational issues 
• Support action item tracking, meeting minutes, and follow-up coordination for program reviews and status meetings 
• Assist with maintaining program documentation, including Work Management Plans, Personnel Rosters, and Standard Operating Procedures 
• Support onboarding coordination for new personnel, including scheduling, orientation, and documentation tracking 
• Monitor program performance metrics and assist in the preparation of recurring program status and management reports 
• Support subcontractor coordination and communication as needed to maintain program continuity 
• Assist with maintaining configuration management and document control processes for program deliverables 

• Active Secret security clearance (required) 
• Bachelor's degree (BA/BS) or equivalent experience 
• 5+ years of related professional experience in program/project operations support 
• Experience supporting program business and functional operations 
• Demonstrated experience tracking deliverables, schedules, and status reporting 
• Strong organizational skills with the ability to manage multiple concurrent tasks and priorities 
• Experience coordinating training schedules and tracking completion requirements
• Experience coordinating and processing travel arrangements and related documentation 
• Strong written and verbal communication skills with the ability to interact professionally with technical and functional teams 
• Ability to work independently with general supervision 
• Demonstrated ability to identify and facilitate resolution of operational issues 

• Active Top Secret security clearance with SCI eligibility 
• Experience supporting DoD or government program offices 
• Familiarity with CDRL management processes and Data Item Descriptions (DIDs) 
• Experience with program management tools such as MS Project, Jira, or SharePoint 
• Familiarity with Contractor Progress and Status Reports and related program management deliverables 
• Experience supporting security training coordination and compliance tracking 
• Knowledge of Government Furnished Property (GFP) processes and tracking 
• Experience with travel management systems and corporate travel policies 
• Familiarity with configuration management and document control best practices 
• Previous experience in a PMO support role for a defense contractor 
• Experience supporting onboarding and knowledge transfer activities