Program Operations Specialist

MRA Recruiting Services

Milaukee, WI

JOB DETAILS
JOB TYPE
Full-time
SKILLS
Administrative Management, Analysis Skills, Business Administration, Case Management, Coaching, Community Support, Customer Relationship Management (CRM), Data Quality, Follow Through, Human Resources, Leadership, Multitasking, Nonprofit, Onboarding, Operational Improvement, Operations Processes, Organizational Skills, Problem Solving Skills, Process Improvement, Project/Program Coordination, Project/Program Management, Public Administration, Quality Assurance, Quality Assurance Methodology, Quality Management, Recruiting/Staffing Agency, Reporting Dashboards, Salesforce.com, Social Work, Standard Operating Procedures (SOP), Standards Development, Team Player
LOCATION
Milaukee, WI
POSTED
3 days ago
Company: Acts Housing
Job: Program Operations Specialist
Location: Milwaukee, WI


Employment Type: Full-Time
Work Location: Hybrid – Four days onsite and one day remote per week
Reports To: Vice President of Programs

The Program Operations Specialist plays a critical role in strengthening the systems, processes, and tools that enable Acts Housing’s Programs Department to deliver consistent, high-quality services to families.

This role serves as a key operational partner to the Vice President of Programs, coaching leadership, family access teams, and community partnership staff. The Program Operations Specialist will lead a workstream focused on improving department operations through process improvement, onboarding and training systems, Salesforce data quality, reporting, compliance support, and quality assurance practices.

This position is ideal for an organized, analytical professional who enjoys creating structure, improving workflows, managing projects, and developing tools that help teams operate more effectively. The role directly supports the coaching team, Acts Housing’s frontline program that works alongside families on their path toward housing stability.

What You’ll Do
  • Improve and document operational workflows, procedures, and systems that strengthen program delivery, consistency, and team effectiveness.
  • Build and maintain onboarding, training, and resource systems that support staff success and department growth.
  • Support Salesforce data quality, reporting, dashboards, and data practices that improve program visibility and decision-making.
  • Assist with grant compliance, HUD-related requirements, program reporting, and tracking of key deliverables.
  • Lead and coordinate operational projects, including timelines, communication, process improvements, and follow-through across teams.
  • Develop standard operating procedures, quality assurance resources, and tools that promote accountability and strengthen collaboration with coaching, family access, and community partnership teams.

What’s In It for You
  • Make a meaningful impact in a nonprofit organization helping families achieve housing stability.
  • Own projects that strengthen the foundation of a mission-critical program department.
  • Work alongside leaders and frontline teams to improve services for families.
  • Build experience across nonprofit operations, Salesforce, grants, compliance, reporting, and quality improvement.
  • Enjoy a collaborative hybrid work environment with one remote workday each week.

Qualifications
  • Bachelor’s degree in business administration, nonprofit management, public administration, social work, education, or related field; or equivalent combination of education and experience.
  • 3–5 years of experience in program operations, program administration, quality improvement, project management, or nonprofit operations.
  • Experience improving processes, developing workflows, or implementing organizational systems.
  • Experience with CRM or case management systems; Salesforce experience preferred.
  • Strong organizational, analytical, communication, and problem-solving skills with the ability to manage multiple priorities.

About Acts Housing
Acts Housing is a nonprofit organization dedicated to helping families achieve and maintain housing stability through coaching, support, and community partnerships.

Acts Housing provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
 

We Make it Easy

Founded in 1901, MRA is a nonprofit employer association that serves more than 4,000 employers, covering more than one million employees.

As one of the largest employer associations in the nation, MRA helps its member organizations thrive by offering the most comprehensive assortment of HR services, information, education, and resources to help build successful workplaces and a powerful workforce.

We partner with these companies working directly with their HR department and leadership to hire their talent. We are a direct line to the company, not an agency recruiter.

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About the Company

M

MRA Recruiting Services

HR Recruiting Services

"The Right Fit. Right Hire. Right Now."

 

HR Recruiting is a diverse national employment firm provider of HR solutions and a leading provider of direct-hire, permanent and contract placements.

We take pride in the quality of service we provide to our clients and job seekers.  Building personal relationships with them, providing valuable advice, making sure we are responsive to their needs, being helpful and staying proactive.

We invite you to learn more about our practices to identify services that will help improve your company's performance in our "Employers Section" and let us know how we can assist you.

For our job seekers , please  go to our "Job Seekers" page and tell us about your interest and visit our "Career Page" to review our opened positions and apply.

 

COMPANY SIZE
1 to 9 employees
INDUSTRY
Staffing/Employment Agencies
WEBSITE
https://www.hrrecruitingservices.com/