Program/Project Assistant for Optional Schools

Purpose and Scope:

The incumbent supports an organization or department by performing administrative and secretarial services for the Optional Schools office. Assist management with administrative tasks such as tracking and compiling information of interest.

Essential Job Functions:

1. Perform a full range of administrative work for multiple programs and projects in the Optional and Advanced Academics offices.
2. Provides highly responsible and specialized administrative and secretarial support to assigned supervisor and staff, performing such duties as scheduling and coordinating meetings and appointments, researching and compiling specialized data for reports and studies, composing and/or preparing routine and confidential reports and correspondence, making travel and accommodations arrangements for staff.
3. Establishes and maintains record-keeping systems; may assist in coordinating the implementation and application of information technology systems to support area of responsibility.
4. Monitors reports and records related to program/project activities; receive packets and documentation form varies program-related sources (i.e. school sites); verify completion and accuracy of forms; treating confidential information appropriately.
5. Prepare various reports detailing the administrative information handled by the position. Review and answer correspondence for the Optional School program and Advanced Academic Offices.
6. Identify issues or problems and seeks alternative solutions consistent with applicable regulations.
7. Prepare and maintains variety of reports, records, correspondence, and files related to assigned service, activities, and operations; provides for appropriate research and compiles reports, as needed.
8. Performs other related duties as assigned or directed.

Minimum Qualifications:

High School degree or equivalent, and 2 years' experience in a relevant area for a total education/experience of 3 years. Bookkeeping experience preferred.