Program Scheduler

Company Description International Business Consultants LLC (IBC) is a global strategic consulting firm that helps Fortune 500 companies, government agencies, and innovative organizations achieve digital transformation and AI-enabled enterprise agility. The firm focuses on aligning strategy, people, processes, and technology to build intelligent enterprise systems and deliver measurable business impact. IBC’s core specialties include AI and machine learning for automation and decision intelligence, digital transformation consulting, enterprise platforms, and SAFe® agile transformation. The company also provides corporate strategy, organizational performance improvement, and risk, compliance, and sustainability (ESG) advisory services.

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Role Description The Program Scheduler is a full-time hybrid role based in Hartford, CT, with flexibility for partial work from home. In this role, the Program Scheduler develops, maintains, and updates integrated program and project schedules, ensuring alignment with key milestones, dependencies, and resource plans. Day-to-day responsibilities include performing schedule analysis, tracking progress, identifying variances and risks, and providing clear reporting to program managers and stakeholders. The Program Scheduler partners closely with project and program management teams to support planning, execution, and project control activities, including baseline creation, change tracking, and schedule optimization. This role also contributes to continuous improvement of scheduling standards, tools, and processes to enhance predictability and on-time delivery across complex initiatives.

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Qualifications

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• Strong schedule analysis and project control skills, including the ability to build, review, and optimize detailed project and program schedules.
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• Demonstrated experience in program management and project management, preferably in consulting, technology, or complex enterprise environments.
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• Excellent analytical skills, with the ability to interpret data, identify trends, and provide actionable insights to leaders and teams.
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• Proficiency with scheduling and project management tools (e.g., MS Project, Primavera, Jira, or similar platforms) and standard PM methodologies.
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• Clear, concise communication skills and the ability to collaborate effectively with cross-functional stakeholders in a hybrid work setting.
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• Strong organizational skills, attention to detail, and the ability to manage multiple projects and priorities simultaneously.
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• Bachelor’s degree in business, engineering, project management, or a related field; relevant certifications (e.g., PMP, PMI-SP, SAFe®) are a plus.
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• Experience working with government or large enterprise clients, and familiarity with risk, compliance, or digital transformation initiatives is beneficial.
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Experience Level: 7–8 Years

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Location: Dallas, Tx

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Role Overview

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The Program Scheduler will be responsible for developing, maintaining, and optimizing integrated program schedules across business, DT, and technical workstreams. This role builds and manages detailed project plans within Microsoft Project and aligns activities with Jira-based execution frameworks. The Program Scheduler will support a Transformation Director and will ensure program milestones, dependencies, risks, and cross-functional deliverables are clearly visualized and communicated to executives.

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Key Responsibilities

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Build, maintain, and update program-level schedules using Microsoft Project, including detailed tasks, milestones, dependencies, and critical path analysis.

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Create and manage Jira-based schedules and workflows; ensure alignment between Jira epics/stories and the overall program plan.

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Maintain Confluence pages with up-to-date program documentation, decision logs, and integrated status dashboards.

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Collaborate with cross-functional teams to gather inputs, validate timelines, identify schedule risks, and propose mitigation strategies.

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Provide weekly and monthly executive-level status reporting, including schedule health, key accomplishments, risks, and upcoming priorities.

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Ensure coordination across business, digital technology, engineering, and transformation teams to keep the integrated master schedule accurate and proactive.

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Facilitate schedule reviews, dependency mapping, and roadmap discussions with senior stakeholders.

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Drive schedule governance processes and maintain traceability between program deliverables and transformation objectives.

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Required Qualifications

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7–8 years of direct experience in program scheduling, project planning, or PMO roles.

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Expert-level, hands-on proficiency in Microsoft Project (including dependencies, baselines, resource loading, and critical path analysis).

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Strong experience using Jira and Confluence for planning, tracking, dashboards, and documentation.

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Demonstrated capability building and managing integrated master schedules across multiple workstreams.

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Proven ability to synthesize complex program data into clear, concise executive-ready status updates.

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Excellent communication skills with strong executive presence; able to present schedule impacts, risks, and mitigation strategies to leadership.

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Strong organizational skills, attention to detail, and ability to work in fast-paced transformation environments.

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Preferred Qualifications

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Experience supporting transformation programs in aerospace, manufacturing, or similarly complex industries.

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Familiarity with Agile and hybrid delivery frameworks.

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Exposure to large-scale digital or business transformation initiatives.

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