Program Specialist, Physician Assistant Studies

Posting Details

Position Information

Posting Number 201104806 Position Title Program Specialist, Physician Assistant Studies State WI Employment Status Full Time Position Status Regular If Limited Term (End Date of Assignment, Project, or Grant) Position Type Staff Job Family Enrollment Management, Admissions, and Financial Aid # Hours Per Week 40 Position Overview

Be The Difference Begins with Great People.

Are you looking for a new opportunity where you can make the difference in the lives of students and faculty? We're always looking for highly talented individuals to join our team - people who think big, care deeply, and believe in being the difference in their work and community.

We prioritize student success, access to education, and service in our work to educate well-rounded servant leaders who transform their fields, our society and the world. Our Catholic, Jesuit approach emphasizes student engagement with the world around them and formation of the heart and mind.

We believe in our mission: The search for truth, the discovery and sharing of knowledge, the fostering of personal and professional excellence, the promotion of a life of faith, and the development of leadership expressed in service to others. These core values guide our relationships with our students, each other, and our community.

Marquette University offers a rich and competitive Total Rewards package including medical, dental, vision, 403(b) with up to 8% university match, generous time off package, and tuition benefits for employees, spouses, and dependents with no payback requirement!  For more information, please view our Total Rewards guide.

This is your next opportunity to join an organization that invests in their employees' career journey by diversifying their skills, deepening their expert knowledge, encouraging a healthy work-life balance, focusing on personal wellbeing, providing leadership training, and sustaining a culture of respect and inclusion.

Program Specialist for the Marquette University Physician Assistant Program responsible for coordinating admissions operations, including applicant processing, interview logistics, and communication with prospective students. Oversee budgetary and operational functions, supports financial tracking and purchasing processes, and assists with program planning and administration. Supervises administrative staff while providing comprehensive support to faculty and students through scheduling coordination, problem-solving, and day-to-day program operations.

Duties and Responsibilities

• Admissions

Coordinates and supports all aspects of the admissions cycle for the Marquette University Physician Assistant Program, including applicant communication, CASPA application review, interview day planning and execution, matriculation tracking, and prospective student outreach. Serves as the primary contact for admissions inquiries, information sessions, tours, and applicant communications while collaborating closely with the Director of Admissions, faculty, students, and alumni throughout the admissions process.

• Budgetary Operations

Manages program financial operations in collaboration with the CHS Business Manager and Department Chair, including monitoring operating budgets, processing invoices and reimbursements, tracking expenditures, coordinating speaker agreements, and supporting accreditation-related budget reporting. Maintains financial records and provides regular budget updates to program leadership.

• Supervising Staff

Provides day-to-day supervision and operational oversight for administrative staff and student workers, including hiring, training, scheduling, workflow coordination, and ongoing support. Collaborates with program leadership regarding staffing concerns and ensures efficient office operations and project support across the department.

• Overall Program Support

Provides comprehensive operational support to faculty, staff, and students through coordination of program initiatives, accreditation support, faculty promotion dossier management, student advising and compliance tracking, website and marketing collaboration, and general administrative support for departmental activities and events.

Required Knowledge, Skills and Abilities

• Bachelor's Degree in Healthcare, Management, Education or similar
• 4-5 years of experience
• Experience coordinating complex administrative processes, events, or operations
• Familiarity with admissions processes and applicant management systems, preferably CASPA
• Experience working in higher education, healthcare, or an academic program setting
• Experience supporting accreditation processes or compliance reporting Experience with budget tracking, expense processing, and financial coordination
• Proficiency with Microsoft Office Suite, database systems, and general administrative technology platforms Ability to work collaboratively with faculty, staff, students, and external stakeholders
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion
• Strong attention to detail and problem-solving skills
• Strong organizational and project management skills with the ability to manage multiple priorities and deadlines simultaneously
• Excellent written and verbal communication skills with a high level of professionalism and customer service
• Ability to work independently while supporting a fast-paced academic environment

Preferred Knowledge, Skills and Abilities

• Master's Degree in Healthcare, Management, Education or similar
• 6-7 years of experience
• Experience coordinating events, interviews, or orientation programming
• Familiarity with website updates, marketing coordination, or communication platforms
• Experience supporting faculty operations, student services, or academic program administration
• Ability to analyze workflows and recommend operational improvements
• Experience collaborating across departments and managing competing institutional priorities
• Knowledge of university financial systems, purchasing, and reimbursement procedures

Department Physician Assistant Posting Date 07/14/2026 Closing Date Special Instructions to Applicants EOE Statement

It is the policy of Marquette University to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.

Required Documents

Required Documents

• Cover Letter/Letter of Application
• Resume

Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• Do you have previous experience working in healthcare, specifically with healthcare practitioners?

• Yes

• No

• Do you have prior experience maintaining accreditation standards for an academic clinical education program?

• Yes

• No