Billing, Communication Skills, Contract Management, Contract Requirements, Equipment Maintenance/Repair, Food Services, Healthcare, Laundry, Medical Affairs, Nursing, Nutrition, Problem Solving Skills, Process Sheet, Purchase Orders, Record Keeping, Schedule Development, Team Player, Time Management, Veterans Integrated System Network (VISN), Word Processing
Program Support Assistant (OA)
Your duties can include but are not limited to the following:
- Locates and selects appropriate guidelines, references and procedures in order to plan and carry out assignments, resolve most conflicts that arise, and coordinate work with others as needed.
- Generates memorandums, forms, reports and other correspondence, using available word processing software.
- Researches engineering invoices by verifying purchase order numbers and coordinates with Engineering Service, VISN 16 Network Contract Officer, vendors, and service contacts to reduce delinquent orders.
- Monitors and assigns appropriate vehicles to provide transportation services to the Laundry Facility, Nutrition and Food Service, Medical Service, Nursing Service, and Medical Administration Service according to schedules established.
- Maintains daily time sheets and processes daily time sheets for Engineering employees.
- Monitors equipment service contracts, records, and contracts vendors as required to ensure that equipment is serviced on time in accordance with service contract specifications.
- Produces written information, which may include technical material, that is appropriate for the intended audience.
- Develops and maintains service and office date files and records for Engineering Service.
- Ensures all phases of sections clerical support positions are adequately always covered.
- Communicates clearly over the phone and in written form.
- Maintains record in accordance with Records Control Schedule 10-1.
- Applies training, experience, and knowledge of rules and procedures to perform a full range of clerical assignments and resolve recurring problems.
Work Schedule: Monday - Friday, 7:00AM - 3:30PM (subject to change based on the needs of the facility)
Virtual: This is not a virtual position.
Position Description/PD#: PD04526A
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized
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US Department of Veterans Affairs