Program Support Assistant

Veterans Affairs, Veterans Health Administration

Walla Walla, WA

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JOB DETAILS

SKILLS

Administrative Skills, Analysis Skills, Calendar Management, Conference Management, Credit Cards, Data Analysis, Data Collection, Data Entry, Database Administration, Department of Veterans Affairs, Documentation, Documentation Review, File Maintenance, GPS (Global Positioning System), Healthcare, Hospital, Meeting Minutes, Onboarding, Organizational Skills, Physical Demands, Plan Meetings, Project/Program Coordination, Statistics, Strategic Planning, Systems Administration/Management, Time Management, Vaccination

LOCATION

Walla Walla, WA

POSTED

7 days ago

Summary The employee serves as the Program Support Assistant to the Strategic Planning section at the Jonathan M. Wainwright Memorial Medical Center in Walla Walla, WA. The primary responsibility of this position is to perform administrative, technical, and clerical tasks in support of the Supervisory Program Analyst (Strategic Planning Section Chief) and the Strategic Planning section which are organized and aligned under the Office of the Director. Responsibilities ***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** NOTE: This announcement has been extended to close on June 1, 2026. Applicants who previously applied do not need to re-apply. Duties include but are not limited to: Collects compiles, and tracks data and statistical information independently from existing databases. Performs a detailed analysis of data and generates a variety of reports. Coordinates incoming data from a variety of sources, reviews documents, reports, and/or applications or omissions and inconsistencies, and ensures data entry is complete and accurate. Deals with a variety of highly complex, technical reports independently. Maintains subject matter files and records that relate to the work of the program areas supported. Schedules appointments, coordinates meetings, prepare meeting minutes and schedules conferences. Serves as office credit card holder; responsible for coordinating with program personnel to establish purchase requirements and execute procurements. Prepares obligations utilizing facility forms, monitors and tracks several Fund Control Points. Identifies the customer's situation properly and performs the tasks required to resolve the customer's questions/issues accurately and in a timely manner. Assists with scheduling and dispatching approximately 60 leased and owned vehicles for employee use. Assists with management of vehicle GPS tracking system including database configuration and tracking vehicles to ensure applicable policies and rules are followed by drivers. Assists with timekeeping duties. Performs other related duties as assigned. Work Schedule: Full Time, Monday - Friday 8:00am - 4:30pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) - See "Required Documents" below for details. As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position at the GS-6 grade level you must meet the following: Specialized Experience: Applicants must possess at least one (1) full year of specialized experience equivalent to the next lower grade level (GS-05) in Federal Service that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of this Program Support Assistant position, and that is typically in or related to the position to be filled. Specialized experience includes conducting data collecting, compiling data, tracking data and statistical information from existing databases; coordinating incoming data from a variety of sources, reviewing documents, reports and/or applications for omissions and inconsistencies; ensuring data entry is complete and accurate; generating a variety of reports; maintaining appointment calendar, scheduling, coordinating meetings, preparing meeting minutes and scheduling conferences and serving as timekeeper. NOTE: Experience must be fully documented on your resume and must include job title; duties; month and year start/end dates AND hours worked per week. Physical Demands: The work is performed mostly in an office setting, that is heated, cooled and properly ventilated. Normal safety precautions are observed while working and making contact with hospital personnel in other areas of the hospital environment. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Additional Information Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation and be found well-qualified (have a final rating of 80 or more before any Veterans preference points) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

About the Company

Veterans Affairs, Veterans Health Administration

INDUSTRY

Other/Not Classified

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