Program Support Specialist

PROGRAM SUPPORT SPECIALIST

Position Summary

The Program Support Specialist provides operational, administrative, and cross-functional support to Programs related to Integrated Product Teams (IPT) within the After Market Group. This role works closely with the Senior Program Manager and supporting functional teams to ensure successful execution of Navy/Maritime programs across production, delivery, financial tracking, customer support, and program documentation activities.

KEY RESPONSIBILITIES

• Support day-to-day IPT program activities for after market and Navy-related product lines.
• Assist Program Managers in tracking schedules, milestones, deliverables, and production status to ensure program execution within scope, budget, and timeline requirements.
• Coordinate cross-functional communication between engineering, operations, supply chain, quality assurance, manufacturing, contracts, and finance teams.
• Maintain program documentation including meeting minutes, action item logs, risk registers, customer correspondence, contract records, and configuration management files.
• Support development and maintenance of program reports, dashboards, and KPI metrics related to cost, schedule, quality, and delivery performance.
• Assist with monitoring hardware deliveries, material status, procurement updates, and production schedules.
• Support preparation of customer presentations, technical reviews, internal status reviews, and management reporting packages.
• Help ensure compliance with applicable federal regulations and customer requirements including ITAR, DFARS, Navy specifications, and internal quality standards.
• Participate in program review meetings and assist with tracking corrective actions and follow-up activities.
• Support financial tracking activities including purchase orders, invoice coordination, budget updates, and cost monitoring.
• Assist with proposal support, contract administration activities, and customer data requests when required.
• Coordinate travel arrangements, meeting logistics, and documentation support for customer visits and program reviews.
• Maintain organized electronic and physical program records in accordance with company and government requirements.
• Provide administrative and operational support to the Pumps Submarine IPT leadership team as assigned.

CANDIDATE PROFILE

Knowledge, Skills & Abilities

• Strong organizational and multitasking skills with attention to detail.
• Ability to manage multiple priorities in a fast-paced defense/manufacturing environment.
• Effective written and verbal communication skills across technical and non-technical teams.
• Proficiency with Microsoft Office Suite including Excel, Word, PowerPoint, Outlook, and Project.
• Ability to interpret schedules, reports, and program tracking documentation.
• Ability to work collaboratively within cross-functional Integrated Product Teams (IPTs). 
• Experience supporting Navy, Maritime, Aerospace & Defense, or industrial manufacturing programs preferred.
• Familiarity with ERP/MRP systems and document control systems preferred.

EDUCATION & EXPERIENCE

• Associate’s or Bachelor’s degree in Business, Engineering, Project Management, Supply Chain, or related field preferred.
• 2–5 years of experience supporting program management, project coordination, manufacturing operations, or defense-related programs preferred.
• Experience in Navy/Maritime, submarine systems, pumps, valves, fluid controls, or industrial manufacturing environments is a plus.
• Experience supporting government contracts or regulated industries preferred.

Other

• U.S. Citizen

COMPANY BACKGROUND

CIRCOR International is one of the world’s leading providers of mission critical flow control products and services for the Industrial and Aerospace & Defense markets. The Company has a product portfolio of market-leading brands serving its customers’ most demanding applications. CIRCOR markets its solutions directly and through various sales partners to more than 14,000 customers in approximately 100 countries. The Company has a global presence with approximately 3,100 employees with headquarters in Burlington, Massachusetts. For more information visit our website at https://www.circor.com/.

In late 2023, CIRCOR was acquired by the private equity firm Kohlberg Kravis Roberts & Co. L.P. (together with its affiliates, “KKR”). The news release is available here along with additional information about KKR and its unique approach to employee ownership can be found at the end of this document.