Programs & Partnerships Coordinator

About Us

Georgia College & State University (GCSU) is the states designated public liberal arts university, where students learn the essential skills to compete in a fast-paced and technology-driven global society. The university prepares students for successful careers, leadership in communities, problem solving and life-long learning through personalized attention in a residential setting with opportunities for a variety of transformational experiences through its award-winning, high-impact practices. One of only three selective universities within the University System of Georgia and a top 10 ranked public university in the Southeast, GCSU offers undergraduate degrees in more than 40 majors, more than 30 graduate programs, doctorates in education and nursing, professional certificates, and continuing education programs.

As a member of the prestigious Council of Public Liberal Arts Colleges (COPLAC), GCSU is committed to fostering a liberal arts environment that values academic preeminence, interdisciplinary inquiry and an inclusive learning community. GCSU enjoys a strong reputation for academic excellence and nationally ranked programs according to US News & World Report, The Princeton Review and Colleges of Distinction - among other ranking sources.

Georgia College & State University takes great pride in combining the educational experience of a private liberal arts college with the affordability of a public university. Faculty and staff are dedicated to student engagement and experiential learning through high-impact practices such as internships, service- and community-based learning, leadership development, study abroad opportunities, mentored undergraduate research and a capstone project that fosters intellectual curiosity, reasoned inquiry and critical thinking.

The universitys beautiful and historic campus is located downtown in Milledgeville, Georgia, a charming college town of approximately 19,000 residents in Central Georgia, and only 90 miles southeast of Atlanta. Milledgeville is also the home of noted American author and alumna, Flannery OConnor, 45, and the college community enjoys many exciting literary arts programs at OConnors former home, Andalusia, a National Historic Landmark owned by the university. Milledgeville is located on the banks of beautiful Lake Sinclair and Lake Oconee, allowing faculty, staff and students to take full advantage of the environmental and recreational benefits of being part of a lake community. For cultural, educational and leisure opportunities beyond Milledgeville - Macon and Atlanta are located within easy driving distances.

Georgia College & State University is dedicated to protecting academic freedom in addition to supporting freedom of expression as outlined in the University System of Georgias Freedom of Expression and Academic Freedom policy and its Ethics Code of Conduct. For more information, visit us online at gcsu.edu.

Job Summary

The Programs & Partnership Coordinator is responsible for the overall planning, execution, and monitoring of programs and special events within the School of Continuing & Professional Studies, ensuring all aspects run smoothly by managing budgets, coordinating activities, and communicating with stakeholders to achieve program goals and objectives. Programs include, but are not limited to, online, on-campus, and site-based certificates and micro-credentials; professional development courses; personal enrichment courses; cultural courses and/or performances; performing and visual arts courses; health, fitness, and recreational courses; summer camps (residential and commuter); after-school programs; childrens programs; seniors programs; conferences, concerts, and other non-credit or for-credit certificate and short form educational programs. This position involves working closely with faculty, community partners, and campus departments to ensure the smooth operation and success of the programs.

Responsibilities

Coordinating - 40%

• Support planning and execution of programs and events.
• Ensure implementation of policies and practices.
• Create and monitor project budget and track expenditures/transactions.
• Handle the project-related financial administration.
• Manage communications through media relations, social media etc.
• Help build positive relations with all program related stakeholders.
• Keep all program-related stakeholders up-to-date with relevant project.
• Schedule and organize meetings/events for each program.
• Prepare contracts and order supplies.
• Keep updated records, create reports, and close out programs.
• Support growth and program development.

Data Management - 20%

• Assists in preparing reports, contracts, and agreements relevant to the area of responsibility.
• Completes or supervises the completion of all course and program paperwork, including consultant agreements, budgets, facility requests, A/V requests, and purchasing card summaries.
• Maintains master program files for all coordinated programs, including documentation of grades, attendance, and CEU tracking.
• Ensures proper reporting of all non-credit educational programs and participants to the Board of Regents through appropriate CEU reports.

Financial Management - 15%

• Provides recommended budget plans for all programs in the area of responsibility, including both short-term and long-term financial planning.
• Determines supply needs and maintains fiscal accountability for daily revenues.
• Generates sufficient revenue through assigned programs to cover all direct program expenses and contribute to general departmental overhead.
• Recommends approval or cancellation of programs based on generated revenues, enrollment levels, and other relevant circumstances..

Supervision - 10%

• Recruits, hires, trains, supervises, schedules, and evaluates program staff, instructors, student workers, and facilitators.

Marketing - 10%

• Develops and implements a comprehensive marketing strategy utilizing social media, catalog distribution, and email campaigns to promote programs.
• Works to increase awareness of the School of Continuing & Professional Studies opportunities among stakeholders across campus, within the local community, and throughout the state.
• Creates marketing materials to promote graduate programs, adult learner events, and programs associated with community and campus partners.
• Collaborates closely with community organizations, other campus departments, and GCSU faculty and staff to identify and develop appropriate programs.

Other - 5%

• Other duties as assigned.

Required Qualifications

Educational Requirements

Bachelors degree or equivalent experience.

Required Experience

1 year of related experience.

Preferred Qualifications

Preferred Experience

Experience in event planning, teaching, working in adult education, or curriculum development/program coordination, or corporate training.

Proposed Salary

This position is a pay grade 7. The minimum salary is $40,729.00. Starting salary within this range is based on relevant years of experience.

For more information about GCSU compensation practices, click here: https://www.gcsu.edu/humanresources/pay-grade-structure.

Required Documents to Attach

• Cover Letter
• Resume / CV
• List of References

Knowledge, Skills, & Abilities

ABILITIES

Ability to adhere to university policies and procedures to meet Institutional goals

Ability to work with varied communities and support efforts for excellent programming

Ability to work collaboratively

Result-oriented

KNOWLEDGE

In-depth knowledge of program management and development procedures

Event planning knowledge

SKILLS

Excellent organizational and time-management skills

Outstanding communication, interpersonal and leadership skills

Attention to detail

Proactive problem solving

Basic budgeting, bookkeeping and reporting skills

Excellent customer service

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG). The Board of Regents prohibits discrimination on the basis of an individuals age, color, disability, genetic information, national origin, race, religion, sex, or veteran status ("protected status"). No individual shall be excluded from the participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any USG program or activity because of the individuals protected status; nor shall any individual be given preferential treatment because of the individuals protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

Other Information

This is not a supervisory position.

This position does not have any financial responsibilities.

This position will be required to drive.

This role is considered a position of trust.

This position requires a purchasing card (P-Card).

This position may travel 1% - 24% of the time

This position does not require security clearance.

Background Check

• Criminal Background Check
• DMV Check
• Education Verification
• Credit Check
• Drug Screening