Accounting, Accounting Close, Accounting Software, Accounts Receivable, Accounts Receivable Management, Analysis Skills, Architectural Services, Billing, Communication Skills, Construction Engineering, Contract Review, Customer Retention/Renewal, Deltek Accounting Software, Detail Oriented, Develop and Maintain Customers, ERP (Enterprise Resource Planning), Financial Projections, Financial Reporting, Leadership, Microsoft Excel, Multitasking, NetSuite, Organizational Skills, Presentation/Verbal Skills, Project Tracking, Reimbursement, Status Reports, Time Management, Writing Skills
Michael Hsu Office of Architecture, a dynamic and growing architectural firm, is seeking an experienced Project Accountant to join our Austin office. The ideal candidate is a self-motivated, detail-oriented, and solutions-driven professional with a positive attitude who will play a vital role in supporting our firm and brand. A working knowledge of project accounting, architectural practices, and contracts are preferred. This is a hybrid position, based in Austin, TX, requiring a minimum of three days a week working in-person from our Austin office.
Responsibilities Include:
- Manage billing, accounts receivable, and support collection efforts for assigned projects in accordance with monthly deadlines
- Review and verify contract data prior to invoice finalization (hourly rates, fixed fee, phase billing, etc.)
- Process time and expense adjustments prior to invoice issuance
- Maintain client billing backup and prepare project budget summaries as requested by project teams or clients
- Lead bi-monthly follow-up on outstanding accounts receivable and report status to leadership
- Record client payments in the accounting system and apply them to the appropriate invoices
- Reconcile client retainers, prepaid funds, and overpayments
- Monitor project completion, initiate retainer refunds, and close projects in the ERP system
- Present monthly AR reporting and project financials to leadership
- Reconcile project-related accounts and support monthly and quarterly close processes
Job Requirements:
- 3+ years of accounting experience
- Proficiency in Deltek Vantagepoint or similar ERP/project accounting systems, and
- Microsoft Excel (e.g., NetSuite, Deltek Ajera, Sage)
- Ability to commute to our Austin, TX office a minimum of three days a week
- Strong written and verbal communication skills
- High attention to detail with strong organizational skills
- Ability to work both independently and collaboratively
- Strong analytical skills with the ability to manage multiple priorities without sacrificing accuracy
- Ability to meet deadlines in a fast-paced environment
- Experience in Architecture, Engineering, or Construction (AEC) industry preferred
- Experience with job costing and project-based accounting
- Positive attitude and willingness to work within a team
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Michael Hsu Office of Architecture