Project Accountant

NO RECRUITING FIRMS PLEASE!!!!

DEPARTMENT: ACCOUNTING

REPORTS TO: BUSINESS UNIT LEADER AND COST ACCOUNTING MANAGER

Compensation: $80,000 to $90,000 Depending on Experience

OVERVIEW:

Manages and coordinates all project and/or service accounting functions. Provides support to the Project Managers, Business Unit Leaders, Cost Accounting Manager and other team members as required or needed. Work closely with clients (Owners or General Contractors), vendors and subcontractors. Strong working knowledge of project accounting functions, MS Office, and ERM and/or CRM software systems is required.

General Responsibilities

• Maintain open communication lines with all working relationships
• Follow up to ensure items for which the job is accountable are performed
• Earn and maintain customer's trust
• Uphold the core values of the organization
• Work well with others to accomplish the mission of the organization and of the job

Specific Responsibilities

Purchase Orders/Subcontracts

• Assist with executing and tracking purchase orders, work orders and sub-contract change orders
• Verifies purchase order balances in accounting software - assist in PO reconciliation
• Prepares and sends purchase order closeout letters and/or final releases to vendors
• Subcontract/Vendor Lien Release Management
• Input and track all subcontracts, including change orders, liens, AP, etc.
• Ensures all subcontracts are executed and insurance certificates are received and valid
• Work with payroll department and subcontractors to ensure certified payroll reports comply with all reporting requirements

Work Orders

• Set up customers and sites for Service Account Managers
• Set up and maintain work orders, purchase orders and subcontracts
• Invoice all completed work orders
• Review work order A/R with Service Manager-follow up on outstanding issues
• Review and close out work orders on a monthly basis
• Review month end costs and billing to ensure GL reconciliation
• Review and resolve any invoice/PO issues
• Track and turn in all work order time completed by service technicians

Billing

• Work closely with PM to prepare, post and submit monthly billing to the clients, including schedule of values creation and maintenance
• Review and adjust budgets as necessary
• Proactively analyze and mitigate any billing issues
• Compile and complete all labor/material/other cost analysis
• GC (General Contractor) lien release management

Job Cost and Analysis

• Support in preparation of formal monthly Cost-to-Complete project reviews and completion of budget revisions
• Assist with on-going budget realignments and/or adjustments
• Assist with Earned Value Analysis (Percent Complete / Revenue Recognition methods) when appropriate

Accounts Receivable

• Monitor AR aging reports - Review, reconcile and follow-up on outstanding AR
• Work closely with PM and client to ensure invoices are submitted correctly and accurately
• Develop relationship with client and/or client counterpart to ensure quick and accurate resolution on invoices and/or payment approvals
• Create and send out monthly statements of account (service side only)

Contract Assistance

• Assist PM with change orders and ensure proper entry and tracking in ERP system
• Understand contract financial terms and conditions and meet any/all requirements

Budget and Cost Analysis

• Works with PM to review and input job budgets
• Review PM/PE entry of change request into Spectrum
• Assist in the preparation and review of project cost-to-completes

Accounts Payable

• Send out vendor job setup requests
• Set up new vendor requests, get them signed and turned into AP
• AP entry/processing for Subcontractor Pay Applications

General

• Perform all project and service accounting job functions, as well as, other duties assigned by the Business Unit Leaders, Cost Accounting Manager and/or other accounting management • Attend and participate in all required meetings
• Develop and maintain internal and external client relationships, including client counterpart, with utmost professionalism

Other duties as may be assigned

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of:

• Strong working knowledge of project accounting functions including billing, project budget analysis, purchase and work orders, subcontractor financial management, cost-to-complete analysis, contract financial requirements, change orders, AR aging, Revenue Recognition Rules, etc
• Working knowledge of Earned Value Management (EVM) analysis a plus
• ERP systems

Skill in:

• Cost and budget analysis, including cost-to-date and cost-to-complete analysis and forecasting
• Time management, organization and attention to detail
• Effective written and verbal communication
• Problem solving and analysis
• Microsoft Office Products, including Excel

Ability to:

• Anticipate and mitigate potential budget and scope change impacts
• Handle complex projects and tasks and work closely day to day with the project managers and other project/service accountants.
• Have willingness to develop strong internal and external client working relationships
• Adapt and be flexible in a changing and evolving environment
• Participate in identification of process improvement and lessons learned
• Identify value added services to Business Unit leaders, Project Managers and Accounting Management
• Be flexible, detail oriented and thorough
• Establish and maintain effective working relationships with both internal and external clients.
• Be a strong team player and proactively dedicated to the mission and core values of the organization

PHYSICAL REQUIREMENTS:

• Using hands
• Reaching
• Climbing stairs
• Talking and hearing
• Driving
• Lifting (up to 25 lbs)
• Sitting
• Standing
• Stooping
• Vision acuity (near and far)
• Walking

REQUIREMENTS:

Requirements for this position include a degree in accounting, business administration, or other related field. While a degree is preferred, candidates with a CCIFP or 7+ years of project accounting experience will also be considered. The position requires experience in ERP systems, strong Microsoft Office skills, including excel, along with strong communication skills, both written and verbal. The ability to adapt to change, have flexibility and a process improvement mindset with a focus on development and implementation is a must. This position requires attention to detail and the ability to use discretion and independent judgement on all listed tasks while being a team player. Experience in project accounting/controls in the construction industry and experience with Spectrum software is preferred.

Benefits of this role:

• Encore Electric provides excellent benefits for our employees, including: medical, dental, and vision plans, disability, and life insurance, employee-matched 401(k), paid time off (PTO), an employee assistance program that includes counseling, legal, and financial advice.
• Encore also provides a generous employee referral program, and access to technical, safety, personal finance, and leadership training through Encore University, Encore's in house training program.
• This position is eligible for cell phone allowances and the short-term incentive program.

Applications will close for this position on: June 1, 2026 or until successfully filled.

For questions regarding this role, please contact: recruiting@encoreelectric.com

To request an accommodation during the application process, please contact HR@EncoreElectric.com.

Encore Electric, Inc. is an EOE, including disability/vets.