Project Accounting Administrator

• Project Accounting Administrator will review daily work orders for mathematical accuracy and processing errors prior to posting to project subledgers
• Assist with vendor setup and ensure all required documentation is complete and compliant
• Support accounts receivable activities, including collections follow-up on outstanding customer invoices
• Assist with customer billing preparation and the compilation of supporting documentation
• Monitor customer invoice and purchasing portals, including document uploads, invoice status tracking, and follow-up
• Support the coding and reconciliation of credit card transactions and employee travel expenses
• Collect, organize, and maintain documentation required for audits and compliance reviews
• Assist Project Accountants in obtaining missing or incomplete project documentation
• As a Project Accounting Administrator, you will maintain organized electronic records and filing systems
• Provide general administrative and accounting support to the Project Accounting team as needed
• Assist with special projects and process improvement initiatives during ERP system implementation and transition activities

Requirements:

• High School diploma/GED or equivalent required; Associate degree in Accounting, Finance, Business Administration, or related field preferred
• Strong attention to detail and commitment to accuracy
• Excellent organizational and time management skills
• Professional written and verbal communication abilities
• Basic understanding of accounting principles preferred
• Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications
• Team-oriented mindset with a proactive approach to problem-solving and learning
• Ability to prioritize and manage multiple tasks in a fast-paced environment
• Previous administrative, data entry, customer service, or accounting support experience is preferred but not required
• Experience with ERP or accounting systems preferred

• Prior exposure to accounting, bookkeeping, accounts receivable, or project administration
• Experience working in construction, engineering, contracting, or project-based environments
• Experience supporting system implementations, conversions, or business process changes
• Familiarity with ERP systems and financial software