Project Accounting & Procurement Technician

Project Accounting & Procurement Technician
Location: Rio Rancho, NM
Employment Type: Contract-to-Hire

We are seeking a Project Accounting & Procurement Technician for a contract-to-hire opportunity with our client in Rio Rancho, NM. This position will support an operations contract with the City of Rio Rancho and provide accounting, procurement, and administrative support for ongoing project operations.

The Project Accounting & Procurement Technician will coordinate purchase requisitions, purchase order tracking, receipt of goods and services, account monitoring, expenditure reporting, invoice reconciliation, and financial recordkeeping. The position will work closely with project management, operations personnel, City finance and procurement teams, and vendors to ensure purchasing and accounting activities are accurate, timely, and compliant with established requirements.

Key Responsibilities

• Create and submit purchase requisitions through the City of Rio Rancho's Infor/CentralSquare NaviLine ERP system.

• Verify account coding, project numbers, budget availability, and supporting documentation prior to submitting requisitions.

• Monitor approval workflows and track requisitions through purchase order issuance, receiving, invoicing, and payment.

• Receive, review, and reconcile goods and services against purchase orders and vendor invoices.

• Maintain accurate procurement, accounting, contract, and financial records.

• Track project and departmental expenditures, monitor account balances, and assist with budget management.

• Prepare routine and ad hoc financial, purchasing, expenditure, and budget reports for project management and client representatives.

• Support accounts payable activities, including invoice review, payment documentation, and financial reconciliations.

• Research and resolve discrepancies involving purchase orders, invoices, receiving documentation, account coding, and payments.

• Assist with budget tracking, expenditure forecasting, and year-end financial activities.

• Support audits, compliance reviews, records requests, and contract documentation.

• Coordinate with vendors, suppliers, project personnel, and City staff regarding procurement and financial matters.

• Develop and maintain spreadsheets, reports, correspondence, and other business documentation using Microsoft Office applications.

• Utilize CentralSquare NaviLine and other financial management systems to support project and operational requirements.

• Maintain complete and accurate records in accordance with applicable federal, state, local, client, and company requirements.

• Establish and maintain effective working relationships with client personnel, vendors, suppliers, contractors, and coworkers.

• Follow established safety procedures and company policies.

• Perform additional duties as needed to support project operations and departmental objectives.

Basic Qualifications

• High school diploma or GED.

• 1–3 years of experience in accounting, bookkeeping, purchasing, accounts payable, project controls, or related administrative support.

• Experience working with financial management systems, ERP software, or accounting applications.

• Working knowledge of accounting principles, financial recordkeeping, and procurement processes.

• Proficiency with Microsoft Word, Excel, Outlook, and related business applications.

• Strong analytical, organizational, and problem-solving skills.

• Strong attention to detail and commitment to accuracy.

• Strong written and verbal communication skills.

• Ability to manage multiple priorities and meet established deadlines.

• Ability to work independently while effectively collaborating with internal and external stakeholders.

• Valid New Mexico Driver's License.

Preferred Qualifications

• Associate degree in Accounting, Finance, Business Administration, Public Administration, or a related field.

• Professional certification in bookkeeping, accounting, procurement, business administration, or a related discipline combined with relevant experience.

• Experience supporting public-sector procurement, contract administration, or municipal financial operations.

• Experience with CentralSquare NaviLine, Infor, or a similar municipal ERP system.

• Advanced Microsoft Excel and financial reporting skills.

• Experience supporting budget preparation, expenditure control, and forecasting.

• Familiarity with government purchasing regulations and procurement procedures.

• Experience supporting audits, compliance reviews, and records management.