Administrative Skills, Adobe Acrobat, Adobe Product Family, Communication Skills, Construction, Construction Drawings, Construction Engineering, Detail Oriented, Document Management, Document Tracking, Documentation, Documentation Format, Editing, Engineering Drawing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft SharePoint, Microsoft Word, Multitasking, Online Publications, Organizational Skills, Outsourcing, Pro Tools, Project Tracking, Project/Program Coordination, Project/Program Management, Record Keeping, Service Delivery, Software Administration, Time Management
Job Title: Project Admin/Coordinator
Location: Amarillo, TX
Type: Contract
Compensation: $29/hr.
Work Model: Hybrid – Onsite Tuesday, Wednesday, and Thursday (Remote Monday and Friday)
Hours: 40.0
Responsibilities
- Coordinate and manage project documentation, including engineering drawings, RFIs, and project submittals.
- Track document workflows, approvals, and deadlines to ensure timely responses to suppliers and project teams.
- Monitor shared project inboxes and coordinate communication between internal teams and external suppliers.
- Utilize tools such as OneNote, SharePoint, and Microsoft Office to track deliverables and maintain project records.
- Route drawings and documentation to appropriate stakeholders for review and approval.
- Follow up with team members to ensure approvals are completed and deadlines are met.
- Perform quality checks on documents to ensure accuracy and completeness.
- Prepare and organize large-format drawings, construction document packages, and bound project books for distribution to construction sites.
- Support project managers, lead engineers, and construction teams with day-to-day project coordination needs.
- Manage project communications through shared email inboxes.
- Track drawing reviews, approvals, and project deadlines.
- Coordinate with engineers, project managers, construction teams, and suppliers.
- Update project tracking tools and document libraries.
- Prepare printed drawing sets and large-format documentation packages for field teams.
- Ensure project information is organized, accessible, and delivered on time.
Requirements
- 2–4 years of experience in a professional, administrative, project coordination, or document management environment.
- Experience managing, reviewing, organizing, and maintaining documents.
- Experience with scanning, PDF management, and physical/online document libraries.
- Strong attention to detail with the ability to identify errors and maintain document accuracy.
- Excellent organizational and communication skills.
- Ability to manage multiple priorities and meet deadlines.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams)
- Experience with OneNote, SharePoint, PDF editing tools (Adobe Pro or Bluebeam), and ProjectWise or similar document management systems.
System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
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Ref: #192-Precision San Antonio
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System One
Every day, System One focuses on services and solutions that require a high degree of specialization, in-demand technical skills, and large-scale operational expertise. We are essential partners to those on the front lines of our nation’s most critical infrastructure, technology, and life sciences initiatives.
Founded more than 40 years ago as a staffing partner to the engineering industry, today System One is a diversified organization operating in over 50 locations and putting more than 9,000 people to work in the United States, Canada, and the United Kingdom.
2,500 to 4,999 employees
Staffing/Employment Agencies