Project administration assistant

We are seeking a detail-oriented Project Administrative Assistant to support the Technical Project Manager (TPM) on a Capital Expenditure (CAPEX) project. This role combines administrative capabilities with construction-context experience and advanced Microsoft Office proficiency. The position supports project governance, documentation, and day-to-day project administration, with a flexible remote work option. Preferred Qualifications - Experience with project management or construction ERP systems or job cost reporting. - Familiarity with change management processes and governance documentation. - Experience taking minutes and producing action/decision log formats. - Knowledge of risk management and project governance best practices. Skills - Time management and prioritization - Meeting coordination and minute-taking - Documentation control and versioning - Data tracking and status reporting - Effective communication and collaboration - Adaptability and reliability in a remote work environment - Basic critical thinking and issue resolution

salary: $35 - $42 per hour
shift: First
work hours: 8 AM - 4 PM
education: Bachelors

Responsibilities

• Schedule and coordinate internal and external project meetings, including coordination with stakeholders, room bookings (when applicable), and calendar management.
• Take clear, accurate meeting minutes and convert them into structured action and decision logs.
• Maintain and track action/decision logs, monitor open items, and follow up to ensure timely closure.
• Update and manage project documents, including change management records, risk registers, and project dashboards.
• Support the TPM in updating project charters, organizational charts, and related governance documents.
• Prepare and distribute status reports, presentations, and briefing materials for project reviews.
• Maintain document control with versioning, labeling, and secure storage of records.
• Collaborate with cross-functional teams (engineering, procurement, finance, and construction) to gather inputs and ensure alignment.
• Ensure adherence to project management standards and organizational policies.
• Assist with ad hoc tasks and requests to support the TPM and project team.

• Proven administrative experience in a construction or capital projects environment.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems.
• Excellent written and verbal communication skills.
• Demonstrated ability to manage multiple tasks, prioritize, and meet deadlines.
• High attention to detail and organizational skills.

• Oral Communication
• Problem Solving
• Handling Confidential Information
• Web Conferencing
• Scheduling Appointments
• Preparing Agendas
• Transcribing Notes
• Maintaining Calendars
• Working Independently
• Answering Phones
• Written Communication
• Administrative Duties
• Microsoft Office
• Google for Business Suite
• Conflict Resolution
• Organizational Skills
• Interpersonal Skills
• Multi-tasking
• Prioritizing
• Decision Making
• Project Accounting
• Project Management
• Project Manager
• Vendor Management
• Phones
• Scheduling
• 
  Qualifications
• Years of experience: 4 years
• Experience level: Experienced
• 
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  Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
  
  At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
  
  Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
  
  This posting is open for thirty (30) days.