Project administrative assistant

We are seeking a detail-oriented Project Administrative Assistant to support a Technical Project Manager (TPM) on capital expenditure (CAPEX) initiatives. This role blends administrative expertise with exposure to construction or capital project environments, supporting project governance, documentation, and day-to-day coordination activities.

The ideal candidate brings advanced Microsoft Office skills, organizational abilities, and experience working across cross-functional teams in a fast-paced project setting. If interested, apply today with your resume!

salary: $38 - $44 per hour
shift: First
work hours: 8 AM - 5 PM
education: Associate

Responsibilities

• Coordinate and schedule internal/external project meetings, including stakeholder alignment and calendar management
• Capture detailed meeting minutes and translate them into structured action and decision logs
• Maintain and track action items, ensuring timely follow-up and resolution
• Manage and update project documentation, including risk registers, change logs, and dashboards
• Support updates to project governance materials such as charters and organizational charts
• Prepare and distribute project status reports, presentations, and leadership briefings
• Ensure proper document control, including versioning, labeling, and secure storage
• Partner with cross-functional teams (engineering, procurement, finance, construction) to gather updates and maintain alignment
• Ensure adherence to project management standards, compliance, and internal policies
• Provide ad hoc administrative and project support as needed

• 3+ years of administrative experience within construction, engineering, or capital project environments
• Proficiency in Microsoft Office Suite
• Written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Attention to detail with organizational skills
• Experience with project management tools, construction ERP systems, or job cost reporting preferred
• Familiarity with change management processes & project governance frameworks preferred
• Understanding of risk management and project controls best practices

• Administrative Duties (3 years of experience is required)
• CAPEX
• Calendar Management
• Meeting Minutes
• MS Office (5 years of experience is required)
• Project Management
• Cost Reporting
• 
  Qualifications
• Years of experience: 3 years
• Experience level: Experienced
• 
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  Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
  
  At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
  
  Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
  
  This posting is open for thirty (30) days.